1. DE Coordinator’s November 2012 Telephone Meeting
LeBaron Woodyard, Chancellor’s Office
November 16, 2012
12:00 Noon – 1:30 PM

2. Agenda Update on 2011-12 Annual Distance Education Survey
Maintaining a Quality Distance Education Program Webinar
CCC Coordinators and Managers Organization
Distance Education Student and Faculty Satisfaction Surveys
Fund for Instructional Improvement Loan Request for Proposal Release
State Authorization Tracking Tools

3. Update on 2011-12 Annual Distance Education Survey
Survey is complete with all colleges reporting
One component of bi-annual report to the Board of Governors in 2013
Survey highlights

4. Survey Highlights
New courses that did not exist before and are only delivered by distance education?
82 Colleges indicated there were zero courses in this category
21 Colleges indicated they created 85 courses
11 Colleges did not respond to the question

5. Survey Highlights
Existing courses that were converted from face to face to distance education
19 Colleges did not convert any courses
88 Colleges converted 897 courses to distance education courses

6. Survey Highlights
Does your district have a Board of Trustees approved student authentication policy?
23.4% Say Yes
77.6% Say No

7. Survey Highlights
In did your college offer an AA or AS degree or a Certificate of Achievement program where the student could complete the program 100% through distance education?
55 Colleges indicated that they do
This is up 11 colleges from last year

8. Survey Highlights
Has you college developed streamlined educational pathway policies/activities for distance education students?
16 colleges indicated they have (29.1%)
This is up from zero from last year
39 colleges indicated they have not 70.9%

9. Quality Distance Education Program Webinar
Webinar date is December 10, 2012 from 9:00 AM – 12:00 Noon
Scheduled 3 hour system-wide webinar on operating a quality DE program in the California Community College (CCC) System
Must register to receive login information
Scheduled 3 hour system-wide webinar on operating a quality distance education program in the California Community College (CCC) System

10. Quality Distance Education Program Webinar
Designed to provide colleges with comprehensive information about regulations, policies, and procedures impacting distance education programs in the CCC System
The webinar will be targeted to CIO’s, District/College DE Coordinators, other curriculum officials, and individuals responsible for attendance accounting and reporting at each district.

11. Quality Distance Education Program Webinar
The webinar will address established DE standards, quality components, and things that districts should have in place to have a quality DE program. 
It will also cover the technical attendance accounting side of DE and potential annual audit implications.

12. Quality Distance Education Program Webinar
The webinar will feature presentations by local DE programs that speak first-hand to best practices and DE quality control processes

13. Distance Education Student and Faculty Satisfaction Surveys
Student satisfaction survey – Fall 2012
Voluntary participation for colleges
5 categories of interaction
Learner-content
Learner-instructor
Learner-learner
Learner-technology
General interactions
50 plus factors analyzed in a factor analysis

14. Fund for Instructional Improvement Loan Request for Proposal Release
Release is October 22, 2012
Due date is January 22, 2013
Covers Fiscal Years and
$302,000 available in each Fiscal Year
Zero percent interest
3 year repayments begin 1 year after the program year of the loan
Can be used for instructional related revenue generating strategies

15. State Authorization 101

16. Vice President of Accreditation & Institutional Effectiveness
Welcome
Dr. Pamela Shay
Franklin University
Vice President of Accreditation & Institutional Effectiveness
Nonprofit, private institution
Online & campus-based programs
Associate, Bachelor, and Master degrees
Students enrolled nationwide

17. Getting Started Review Compare Create Build
Review relevant statutes and regulations
“IT DEPENDS” on type of institution, delivery formats, level of activities
Compare multiple sources of information
Create your own spreadsheet/table to track information
Build and foster internal and external relationships
Review
Compare
Create
Build

18. Compare Sources of Information
SHEEO State Authorization Inventory
WICHE Cooperative for Educational Technologies (WCET)
SAN (State Authorization Network) group websites
EduVentures survey
Compare

19. Review Statutes and Regulations
Definitions
“Triggers” for physical presence or operations
Facilities, infrastructure and technology
Students, Faculty
Practica, internships/externships, independent study
Proctors, tutors, mentors, preceptors
Marketing & Recruiting initiatives
Exemptions
Licensure programs with curricula or requirements dictated by state professional licensing boards, e.g. education, nursing, social work
Review

20. Strategic Decisions Regarding State Authorization
Number of students
State expenses (initial, annual, bonds, etc.)
Cost of not serving existing students
Cost of monitoring and maintaining
Cost of personnel

21. Create Tracking Documents

22. Create Tracking Documents

23. Build and Foster Relationships
External
State Regulators
Professional Organizations
Internal
Maintain regular communication with marketing, financial aid, academics, registrar, and enrollment, human resources, finance, assessment departments
Need information on library resources, facilities, advising, student services, technology
Know institution’s strategic or growth plan
Build

24. Maintaining Compliance
Marketing
Catalog/Bulletin
Consumer Information/Disclaimers
Enrollment
Monitor changes in regulations

25. Maintaining Compliance
Maintaining authorizations
New program approvals
Renewals
Enrollment/revenue reporting
Surety bond updates
Agent license renewals
Maintaining exemptions
Fees, enrollment reporting, reapplication
Develop a system of regular review

26. Thank you for your time and attention
Pamela Shay
Accreditation & Institutional Effectiveness
Franklin University
201 S. Grant Avenue
Columbus, Ohio 43215
State Authorization Resources by Franklin University
Navigating the Chaos Workshop
Franklin.edu/authorization-workshop
Consulting Services
Personal consultation on state processes for your institution
SA Management Services
Franklin partners with your institution to complete state authorization requirements and manage the system for your institution.