Microsoft Outlook 2010 Tips Bobby Wan

Scope 1. Scheduling with Calendar 2.Working with Rules 5. Working with Tasks

1. Scheduling with Calendar Designating each appointment as busy, free, tentative, or out of office, so that other Outlook users know your availability.

1.1 Scheduling with Calendar In Calendar, on the Home tab, in the New group, click New Appointment. Alternately, you can right-click a time block in your calendar grid and click New Appointment.

1.1 Scheduling with Calendar To show others your availability during this time, on the Appointment tab, in the Options group, click the Show As box and then click Free, Tentative, Busy or Out of Office.

1.2 Scheduling with Calendar A meeting is an appointment that includes other people and can include resources such as conference rooms. Responses to your meeting requests appear in your Inbox.

1.2 Scheduling with Calendar In Calendar, on the Home tab, in the New group, click New Meeting.

2. Working with Rules A rule is an action that Microsoft Outlook takes automatically on an arriving or sent message that meets the conditions that you specify in the rule. You can choose many conditions and actions by using the Rules Wizard.

2.1 Working with Rules Click the File tab. Click Manage Rules & Alerts. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule. Under Start from a blank rule, click either Check messages when they arrive or Check messages after sending. Click Next.

2.1 Working with Rules Click the File tab. Click Manage Rules & Alerts. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule. Under Start from a blank rule, click either Check messages when they arrive or Check messages after sending. Click Next.

2.1 Working with Rules Under Step 1: Select condition(s), select the conditions that you want the messages to meet for the rule to apply. Step 2: Edit the rule description, click an underlined value for any condition that you added, and then specify the value. Click Next.

5. Working with Tasks A task is an item that you create in Outlook to track until its completion. By default, all tasks are flagged for follow-up when they are created, even if they have no start date or due date.

5.1 Create Tasks In Tasks, on the Home tab, in the New group, click New Task. In the Subject box, type a name for the task. You can add more detail in the task body. On the Task tab, in the Actions group, click Save & Close.

5.2 Assign Tasks After you create a task and assign it to someone, you might want status reports and updates on the progress of the task. Create a new task or open an existing task. On the Task tab, in the Manage Task group, click Assign Task.

5.2 Accept or decline a task assignment Open the task request and on the Task tab, in the Respond group, click Accept or Decline. Do one of the following: - Click Edit the response before sending, type your comment in the message, and then click Send. - Click Send the response now.

Notice the category name Update assigned Task Notice the category name

Update assigned task/2

Update assigned task/3

Assignor task/4

5.3 Send a status report Open the task for which you want to send a status report or comment. Make sure that the Status and % Complete is current. On the Task tab, in the Manage Task group, click Send Status Report. Enter recipient names or e-mail addresses in the To and Cc boxes. In the body of the message, type any information that you want to include in the status report. Click Send .