1. MICROSOFT OUTLOOK 2010

2. The Outlook 2010 Screen

3. THE OUTLOOK 2010 SCREEN

4. Navigation Pane

5. NAVIGATION PANE
Mail:  Contains mail related folders like inbox and sent items folder.  Use the Favorites section at the top of the pane for easy access to frequently used folders
Calendar – Lets you view and schedule appoints, events and meetings, and compare calendars side by side.
Tasks – Organize to-do lists, track task progress and delegate tasks.
Contacts – Store addresses, phone numbers, and addresses.

6. Sending s

7. Click the Home Tab if necessary.
BASICS – CREATING S
Sending an
Click the Home Tab if necessary.
Click New  in the New section of the Ribbon.  The new window will open.

8. 3. Type the address of the recipient in the To... field.
BASICS – CREATING S
Sending an
3. Type the address of the recipient in the To... field.
4. Type an address in the Cc… field if you wish to send a copy of the message to a third party.
5. Type a subject matter in the Subject field.
6. Type your message in the large text box.
7. Click Send.

9. BASIC TEXT FONT FACE – Change the type font face or Style of Text
BULLET – to add bullet in your message click here and select bullet
NUMBERING – to add numbering in you message click here and choose number styling
FONT FACE – Change the type font face or Style of Text
FONT SIZE – to change the size of text
BOLD (B) ITALIC (I) UNDERLINE (U) – to use Highlight first the text and then click B, I, U
TEXT HIGHLIGTING COLOR – to use Highlight first the text click here and select color
FONT COLOR – to change the color of text. To use Highlight first the text then click and chose color
TEXT ALIGNMENT – To align LEFT click this
To align CENTER click this
To align RIGHT click this
INDENTION – to Indent RIGHT click this
to Indent RIGHT click this

10. HANDS-ON 101 Send an email to the following:
Message:
The Manager Naluluging Construction W.L.L
Street
Doha, Qatar
Sir,
Please consider me as an applicant. I am willing to be interviewed any time in your convenience.
Thank You.
Respectfully yours,
Maria Ann D. Custodio
Applicant
Send an to the following:
TO:
CC:
BCC:
SUBJECT: Application letter

11. Receiving E-mails on Outlook

12. RECEIVING E-MAIL ON OUTLOOK
Reading s
Click the Name of Sender in BOLD upper part
Message will appeared here

13. TEACHER WILL SEND E-MAIL PLEASE CHECK….

14. READING E-MAIL ON OUTLOOK
Reading s
Click the Name of Sender in BOLD upper part
Message will appeared here
If Double click a pop up window will appear

15. Replying E-mail on Outlook

16. RECEIVING E-MAIL ON OUTLOOK
Replying s
Click Reply this will pop up

17. REPLYING E-MAIL ON OUTLOOK
REPLY – is to reply to originator or source (TO )
REPLY ALL – is to reply to all the recipient of an including CC and BCC
FORWARD – is to FORWARD / PASS the to someone/somebody with the History of the previous conversation

18. Signatures

19. CREATING A SIGNATURE E-MAIL BASICS – SIGNATURES
Outlook 2010 allows you to create custom signatures for your messages.  You may create multiple signatures to apply to messages as you see fit.  Your first signature is automatically applied as your default signature and will appear on your outgoing messages. 1. Click the Home Tab if necessary.
2. Click New  in the New section of the Ribbon.  The new window will open.
3. Click Signature in the New menu.
4. Click Signatures… in the drop down menu.  The Signatures and Stationary window will open.

20. 5. Click New to create a new signature.
BASICS – SIGNATURES
CREATING A SIGNATURE
5. Click New to create a new signature.
6. Type the name of your signature in the New Signature window that appears.
7. Click OK.

21. CREATING A SIGNATURE E-MAIL BASICS – SIGNATURES
8. Type your desired SINGNATURE NAME in the text box below.
Here you will put your SIGNATURE Details
Example:
YOUR NAME
Position
Mobile Number
You can add image also
10. Click Save to save your signature.
11. Finish Click OK

22. Inserting Signature E-mail

23. INSERTING A SIGNATURE E-MAIL BASICS – SIGNATURES
If you have created more than one signature, you can select which one you wish to use while composing a new message.
Open the New window.
Click Signature in the New ribbon.  A list of the signatures you have created will appear in the drop down menu.
Click on the SIGNATURE NAME you wish to use.
The signature will appear in at the bottom of your message.

24. CLASS PARTICIPATION

25. HANDS-ON 102 Subject : My Signature Message:
Create an Signature with the following format:
YOUR NAME ( ALVIN D. QUISEO
Position (Office Janitor)
Company Name ( Naluluging Construction W.L.L)
Your Mobile Number (
Company Tel Number (Naluluging Construction W.L.L
Insert Your Picture
SEND AN AND INSERT THIS SIGNATURE TO:
Subject : My Signature
Message:
Hi Sir this is my Signature

26. CUSTOMIZING SIGNATURES

27. AUTOMATIC SIGNATURE CUSTOMIZING SIGNATURES
Suppose you want to insert your signature every time you send or every time you reply or forward and .
CLICK HERE and select which signature you want to use every time you send
CLICK HERE and select which signature you want to use every time you REPLY or FORWARD an

28. INSERTING IMAGE TO SIGNATURE
CUSTOMIZING SIGNATURES
INSERTING IMAGE TO SIGNATURE
CLICK IMAGE ICON
LOOK THE IMAGE IN YOUR COMPUTER

29. SENDING E-MAILS WITH ATTACHMENTS AND FLAGS

30. SENDING E-MAIL WITH ATTACHMENTS & FLAGS
With Attachment File
STEP 1: Click Attach File – attaching files example, word, excel, pdf, images
& other forms of Files.
Note: maximum of 15MB which outlook can attached exceeds to 15MB
Outlook will be not send and it will
Return to sender with a failure messages
Here indicates that this has an attachments
You can attach a file on
BEFORE – you create message OR
AFTER – you created message

31. SENDING E-MAIL WITH ATTACHMENTS & FLAGS
With Attach Item
You can attach item on
BEFORE – you create message OR
AFTER – you created message
STEP 1: Click Attach Item will have a
Drop down.
Here is the indicates that this has an attachments
Business Card is to attached a Contact
Calendar is to attached a Calendar from outlook
Outlook Item is to attached an outlook weather it is from inbox or sent items
STEP 2 SEND

32. Easiest & the fastest way to attach files to outlook is Copy the desired files and Paste it directly to the body of the .

33. FLAGS – HIGH IMPORTANCE

34. Sending E-mails with attachments and Flags
Flag – High Importance
Click High Importance – to send with an urgent message. This indicates that the mail is important or highly urgent. By doing this the receiver can notice that the message is important below is the Receiver's outlook when someone send an with high importance.
On the Subject there is a Red Exclamation Point

35. Sending E-mails with request
Request a Delivery Receipt & Request a Read Receipt
Click Options click on the Box provided to make a Request A Delivery Receipt – this means that when the successfully send to the receiver Outlook will send a message telling that a mail has been send with complete details the exact time and date arrived.
Request a Read Receipt – this means that when the received read the mail or messages outlook send a message to the send telling that the message or mail has been Read with exact date and time.

36. QUIZ SEND AN E-MAIL TO FOLLOWING ADDRESS: TO: filteqdatabase@gmail.com
CC:
BCC:
Subject: MS QUIZ ANSWER THE QUESTION BELOW
Message:
Question 1:
What will happen when you send someone’s that doesn’t exist or wrong .
Answer: (in RED font color)
Question 2:
Can you send an without a message only subject? Yes/No
Answer: in Red Font Color
With Signature
With FLAG LOW IMPORTANCE
With OPTION: REQUEST DELIVERY RECEIPT and REQUEST A READ RECEIPT

37. CONTACTS

38. Adding Contacts on Outlook

39. In Contacts, on the Home tab, in the New group, click New Contact.
BASICS – ADDING CONTACTS
In Contacts, on the Home tab, in the New group, click New Contact.
Enter a name and any other information that you want to include for the contact.
Do one of the following:
To finish entering contacts     On the Contact tab, in the Actions group, click Save & Close.
To save this contact and start another     Click Save & New.
To save and enter another contact from the same company or address     Click the down arrow next to Save & New, and then click Contact from the Same Company.

40. HANDS-ON 103 ADD 3 CONTACTS BELOW: Full name: Alvin D. Quiseo
You can add photo here
ADD 3 CONTACTS BELOW:
Full name: Alvin D. Quiseo
Company: FILTEQ-TEACHER
Job Title: Instructor
Files as: My Instructor
Full name: MAY JANE A. SERDOMA
Company: FILTEQ-TEACHER
Job Title: Assistant Teacher
Files as: Assistant Teacher
Full name: (Your Classmate Name)
Company: FILTEQ-OMA-STUDENT
Job Title: Classmate
Files as: My Crush
(Your Classmate )

41. HANDS-ON 104
SEND AN TO THE PEOPLE YOU JUST ADDED IN YOUR CONTACT IT SHOULD HAVE
TO:
CC:
BCC:
SUBJECT: MY CONTACTS
PUT: HIGH IMPORTANCE
NOTE:
You will notice that when you type 3 letters of their add or name it will suggests you of their or their name.

42. CREATING FOLDERS IN INBOX

43. Right click on the folder that will house your new folder.
CREATING FOLDERS IN INBOX
Working with Folders
Folders provide a useful way to manage your messages.  They appear in the navigation pane.  You can create folders in any structure that suits your needs. To create folder follow below
Right click on the folder that will house your new folder.
Click New Folder in the drop down menu.  The Create New Folder window will open.

44. 3. Type the name of your new folder in the Name field.
BASICS – CREATING S
Working with Folders
3. Type the name of your new folder in the Name field.
4. Click Inbox to place in Inbox the Folder you created.
5. Click OK.

45. E-MAIL BASICS – CREATING E-MAILS
This is the FOLDER you created
Working with Folders
6. The new folder will appear in the location you indicated.
7. You can drag and drop messages directly to this or any folder.

46. DRAG ANY E-MAIL MESSAGE TO THE NEW FOLDER YOU’VE JUST CREATED
HANDS-ON 105
DRAG ANY MESSAGE TO THE NEW FOLDER YOU’VE JUST CREATED

47. Rules
s rules is a feature in MS Outlook that will automatically arrange mails according to what the user set in its rules.

48. Click on Rules in the Ribbon.
BASICS – RULES
Click on Rules in the Ribbon.
Click Manage Rules & Alerts in the drop down menu.

49. 3. Click New Rule. This opens the Rules Wizard.
BASICS – RULES
3. Click New Rule.  This opens the Rules Wizard.
4. Select the type of rule you wish to create in the Step 1: Select a template menu.

50. BASICS – RULES
5. In this example, select/click Move messages from someone to a folder and Click Next.

51. BASICS – RULES
6. Click the check box next to the condition(s) you wish to trigger the rule.  In this example, click from people or public group.
7. Click the people or public group link in Step 2: Edit the rule description to open the Global Address List and select a person or group to whom the rule applies

52. BASICS – RULES
8. Click the specified link in Step 2: Edit the rule description to open a list of your folders.  Select the Folder to which you want to move incoming messages and click OK.

53. BASICS – RULES
9. Your selections will appear in the Step 2 window.  Verify that they are correct and Click Next.

54. BASICS – RULES
10. Click what action you want Outlook to take with the messages.  In this case, click move it to the specified folder and click Next.

55. BASICS – RULES
11. Select any exceptions you wish to apply to the rule.  In this example we are not adding any exceptions.  Click Next.

56. 13. Click Finish to complete the wizard and apply your new rule.
BASICS – RULES
12. Click Run this rule now on messages already in “Inbox” to have Outlook apply the filter to messages already in your inbox.
13. Click Turn on this rule
13. Click Finish to complete the wizard and apply your new rule.

57. Calendars

58. ACCESS THE OUTLOOK CALENDAR
CALENDAR BASICS
Outlook 2010 has a robust calendar feature for managing your time and scheduling meetings with Company users.
ACCESS THE OUTLOOK CALENDAR
Click on Calendar in the Navigation Pane. 
The calendar will appear in the Outlook Screen.

59. CALENDAR BASICS ADDING AN APPOINTMENT
There are two ways to add an appointment to your calendar:
Click New Appointment in the Ribbon. OR

60. CALENDAR BASICS ADDING AN APPOINTMENT
Double click an area on your calendar.
2. Type a subject for your appointment in the Subject field.
3. Type a location for your appointment in the Location field.
4. Set a start and end date and time for your appointment.
5. Type a note for your appointment in the large text box.
Click in the Reminder field in the ribbon to set a reminder for your appointment.  Reminders can be scheduled for five minutes to two weeks before the appointment.

61. CALENDAR BASICS ADDING AN APPOINTMENT
6. Click in the Reminder field in the ribbon to set a reminder for your appointment.  Reminders can be scheduled for five minutes to two weeks before the appointment.

62. CALENDAR BASICS ADDING AN APPOINTMENT
7. Click Save & Close in the ribbon.  Your appointment will appear in your calendar.

63. ADDING A MEETING REQUEST
CALENDAR BASICS
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Press Enter to next slide
ADDING A MEETING REQUEST
Meetings differ from appointments in that a meeting allows you to invite attendees and reserve rooms and resources at Northwestern.  When you create a meeting request, invited users will receive an invitation to which they can respond.  You will receive notification when users accept, decline or propose a new time for the meeting.

64. ADDING A MEETING REQUEST
CALENDAR BASICS
ADDING A MEETING REQUEST
. There are two ways to access the New Meeting window.
Invite users to the meeting by following the same steps as adding addresses to a mail message; auto-complete attempts to predict what address you’re typing based on the addresses you’ve ed in the past, while The Global Address List provides a compnay-wide contact list of company employees

65. ADDING A MEETING REQUEST
CALENDAR BASICS
ADDING A MEETING REQUEST
In the Mail view, Click on New Items in the Ribbon.
Click Meeting in the drop down menu.

66. The New Meeting window will open.
CALENDAR BASICS
ADDING A MEETING REQUEST OR
In the Calendar view, Click New Meeting in the Ribbon
The New Meeting window will open. 

67. ADDING A MEETING REQUEST
CALENDAR BASICS
ADDING A MEETING REQUEST
3. Type a subject for your meeting in the Subject field.
4. Type a location for your meeting in the Location field.
5. Type a note about your meeting in the large text box.

68. ADDING A MEETING REQUEST
CALENDAR BASICS
ADDING A MEETING REQUEST
6. Click in the To… text box and begin typing the name or address of an attendee.  Auto-complete will suggest a recipient.  Hit Enter on the keyboard to accept a suggestion.

69. ADDING A MEETING REQUEST
CALENDAR BASICS
ADDING A MEETING REQUEST
7. Type the name of an attendee in the To… field.  Hit Ctrl-K on your keyboard and select the attendee you want from the list that appears.  Click OK.

70. ADDING A MEETING REQUEST
CALENDAR BASICS
ADDING A MEETING REQUEST
8. Selected attendees will appear in the To… field.
9. Select a date and time for the meeting.
10. Click Send to send the invitation.  Attendees receive an invitation to the meeting, and you will be notified if they accept or decline.

71. Tasks

72. TASKS BASICS
The tasks function of Microsoft Outlook is a way to keep track of daily, weekly, monthly and even yearly “to do” items. You can use tasks to help remind you of once-in-a-while tasks that you must get done, or recurring tasks that happen all the time.

73. TASKS BASICS CREATING TASKS Click Home Tab
Click New Items in the Ribbon.
Click Task in the drop down menu. 

74. TASKS BASICS CREATING TASKS
3. The New Task window will open.  In this window you can:
Enter a SUBJECT for the Task.
Enter a START and END date.
Enter a STATUS.
Assign a PRIORITY level.
Add a REMINDER.
Set the RECURRENCE of the Task.
Set a FOLLOW-UP reminder.
ASSIGN the task to someone else.
CATEGORIZE the task.
Type notes for the task.
4. When you are done filling in the New Task window, Click Save and Close.

75. TASKS BASICS OR VIEWING TASKS/TO-DO-LIST
Your new task is now visible in two places:
The To-Do bar lists Tasks on the right side of the outlook screen.
Double click a Task in the To-Do bar view and edit the Task. OR

76. TASKS BASICS VIEWING TASKS/TO-DO-LIST
2. You can view the details of a Task in the Reading Pane.