Chief Electoral Office, Uttar Pradesh PDMS Chief Electoral Office, Uttar Pradesh National Informatics Centre (NIC) ,State Unit Lucknow

Vision & mission of PDMS “ To create a Event based management system which keep track of the election process with the critically important objectives. “ Vision “ To develop a benchmark integrated monitoring system for administration of election for being able to take timely action in real time. “ Mission

Objective of the poll day monitoring system Project Overview Objective of the poll day monitoring system Computerized tracking of the election process with the critically important objective of being able to take timely action in real time. It is an ‘Event based management system’ – from the time of dispatch till the time of deposition of election material after return of parties. CEO Perspective SMS is a very easy and convenient technology that can be used for a wide range of applications. Sending SMS from the time of dispatch till the time of deposition of election material after return of parties. Election Personnel Perspective

Existing Election Personnel Deployment System Manual Collection of employee database at Election Office. Data Entry at OC Personnel Office Report Generation at OC Personnel Level Send Information manually to DEO Office and CEO Office Deployment Information Sent manually to CEO Office Counting Related information sent Manually to CEO Office

Existing Election Personnel Deployment System EPDS application has been used in districts since last four assembly and constituency elections for computerization of random deployment of polling personnel according to the ECI norms. Under this application all data of department and offices has been fed by operators under OC personnel supervision. After data processing activities like duty exemption and duty rank assignment randomization of polling personnel has been done in three steps under supervision of observer. After freezing on each step of randomization polling personnel training order, polling personnel duty order and different reports has been generated for successfully commencement of election.

Present Poll Day Monitoring System Mobile phones of RO, ARO, Sector Magistrate, Presiding Officer and Polling Officer-1 are to be registered with a given mobile number on P-3/P-2/P-1 day. To reflect poll process related data in CEO website and better monitoring at all levels, Presiding Officers must send SMS related to the poll activities in his Polling Station, using prescribed syntax. Presiding Officers should send the SMS on mentioned time and intervals positively.

Present Poll Day Monitoring System Presiding Officers should type the syntax of the SMS as prescribed and should not construct their own. Presiding Officers should be careful enough while sending Law & Order related SMS. The Final Voter turn out report is mandatory and turnout data should match the data written on Presiding Officer’s dairy. Sector Officers will be responsible for non-registration of PO/PO-I and they will ensure registration by P-1 day positively. All will receive confirmation messages after successful registration RO/ARO/SO will receive exception SMS on non-receipt of SMS from the Presiding Officers.

Send your SMS in the following mobile no 9935901889 SMS NUMBER

POLL Registration ( Poll – 7 day ) Registration of RO/ARO/SO UPVSEL RO 144 123 UPVSEL ARO 144 123 UPVSEL SO 144 123 12 Keyword – UPVSEL 144 - District Code 123 – AC Number 12 – Sector Number

POLL Registration ( P-3/P-4 day ) Registration of PO/PO-1 UPVSEL PO 144 123 UPVSEL PO-I 144 123 Keyword – UPVSEL 144 - District Code 123 – AC Number 12 – Sector Number

Report on Receiving EVM & Stationary Bag on movement place POLL REPORT (P-1/2 day) Report on Receiving EVM & Stationary Bag on movement place EVMBAG : EVMBAG – Polling Party reached at movement place and received EVM & BAG

Report on Safe Arrival at Polling Station POLL REPORT (P-1/2 day) Report on Safe Arrival at Polling Station SAP : SAP – Polling Party Safely Arrived at the Polling station

Report on Ceiling of Stron Room POLL REPORT (P-1/2 day) Report on Ceiling of Stron Room EVMC : Ceiling of EVM Strong Room

Report on Mock Poll Conducted and Attendance of Polling agents POLL Report ( Poll day) Report on Mock Poll Conducted and Attendance of Polling agents MP 04 : MP – Mock poll Conducted , Last 2 digits stand for Total Attendance of Polling agents Report on Poll Started PS : PS – Poll Started

POLL Report ( Poll day) Report on 2 hourly Poll Progress ( 9 AM , 11 AM , 1 PM , 3 PM , 5 PM, & 6 PM ) Example: : Total 543 number of Voters who exercised their votes till a particular time ( may be at 1 pm). Check the total, type 543 & send SMS to 9423456789 This figure should be cumulative in respect of every 2 hours.

POLL Report ( Poll day) Report on 2 hourly Total No. of Voters in queue at ( 11 AM , 1 PM , 3 PM , 5 PM, & 6 PM ) Example: : Q 20 : Q- Stands for Total No. of Voters in queue at 11:00 PM ( may be at 11 pm). Check the total, type Q20 & send SMS to 9423456789 This figure should be cumulative in respect of every 2 hours.

Report on Final Voter Turnout Report after reaching RC POLL Report (Poll day) Report on Voters in Queue at 6 PM Q 112 : Q- Stands for Total No. of Voters in queue at 6:00 PM Report on Final Voter Turnout VT 790 : VT – Stands for Voters Turnout, Total Voter Turn out at the end of Polling Report after reaching RC SARC : SARC – Stands for Safe Arrival of Polling party at Receiving Centre

POLL Problem Reporting ( Poll day ) By Presiding Officer/ Polling Officer Problem of EVM Non-Functioning EVM : indicates Electronic Voting Machine Problem Problem of Law & Order LW : Indicates Law & Order Problem Other Problem OTH : OTH – Indicates Other Problem

POLL Problem Reporting ( Poll day ) By Presiding Officer/ Polling Officer Problem of EVM Non-Functioning Resolved EVMR : indicates Electronic Voting Machine Problem Problem of Law & Order resolved LWR : Indicates Law & Order Problem Other Problem Resolved OTHR : OTH – Indicates Other Problem

POLL MONITORING OUTGOING SMS CONFIRMATIONS POLL Registration ( Latest By P – 3 days ) Registration of RO :You have been successfully registered as the RO for AC 001 Registration of ARO : You have been successfully registered as the ARO for AC 001 Registration of SO :You have been successfully registered as the SO for PS No. 1,2,3,4,5,5,10,15 under AC 001

POLL MONITORING OUTGOING SMS CONFIRMATIONS POLL Registration (Poll– 1/2 day) Registration of Presiding Officer/ Polling Officer You have been successfully registered as the PRO/PO for PS No. 001 under AC 001

POLL MONITORING OUTGOING SMS CONFIRMATIONS TO RO / ARO / SECTOR Officers Problem of EVM Non-Functioning Problem of EVM Reported at PS No. 001. Immediate Action Requested. Problem of Law & Order Problem of Law & Order Reported at PS No. 001. Immediate Action Requested Other Problem Other Problem Reported at PS No. 001. Immediate Action Requested

TO RO / ARO / SECTOR Officers Exception Reporting (Poll – 1/2 day & Poll day) TO RO / ARO / SECTOR Officers Safe Arrival from DC to Polling Stations :Updates of Safe Arrival not recd for PS 1,2,5,18,21,34,87,54 Mock Poll Conducted :Updates of Mock Poll not recd for PS 1,2,5,18,21,34,87,54 Poll Started :Updates of Poll Start time not recd for PS 1,2,5,18,21,34,87,54

TO RO / ARO / SECTOR Officers Exception Reporting ( Poll day & Poll – 1/2 day) TO RO / ARO / SECTOR Officers 9 AM Poll Status Update :Poll Status Update at 9 AM not recd for PS 1,2,5,18,21,34,87,54 11 AM Poll Status Update :Poll Status Update at 11 AM not recd for PS 1,2,5,18,21,34,87,54

TO RO / ARO / SECTOR Officers Exception Reporting ( Poll day/ Poll – 1 day) TO RO / ARO / SECTOR Officers 1 PM Poll Status Update :Poll Status Update at 1 PM not recd for PS 1,2,5,18,21,34,87,54 3 PM Poll Status Update :Poll Status Update at 3 PM not recd for PS 1,2,5,18,21,34,87,54 5 PM Poll Status Update :Poll Status Update at 5 PM not recd for PS 1,2,5,18,21,34,87,54

Exception Reporting - Poll day TO RO / ARO / SECTOR Officers 6 PM Poll Status Update :Poll Status Update at 6 PM not recd for PS 1,2,5,18,21,34,87,54 Voters in queue at 6 PM :Voters in queue report not recd for PS 1,2,5,18,21,34,87,54 Voter Turnout Report :Voters turnout report not recd for PS 1,2,5,18,21,34,87,54 Safe Arrival at RC :Safe Arrival at RC report not recd for PS 1,2,5,18,21,34,87,54

Presiding Officers/ Polling Personnel have to send 18 SMS SYNOPSIS Presiding Officers/ Polling Personnel have to send 18 SMS Registration EVM & Stationary Bag Received Safe Arrival at Polling Station Mock Poll Poll Start 2 Hourly report : 9 AM 2 Hourly report : 11 AM & Voter in Queue 2 Hourly report : 1 PM & Voter in Queue 2 Hourly report : 3 PM & Voter in Queue 2 Hourly report : 5 PM & Voter in Queue Voters in Queue VTR Safe Arrival at Receiving Centre Ceiling of EVM Strong Room

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