1. Election Commission of India
Welcome
Election Commission of India
Pune District

2. Shri. Saurabh Rao Dr. Yashwantrao Mane
District Collector, Pune
Dr. Yashwantrao Mane
Dy. Collector तथा Assist. Commissioner,
Pimpri Chinchwad Municipal Corporation, Pimpri-18

3. Part-12. Postal-Ballot Papers
Printing arrangements
Voters entitled to vote by post
Uniform common design of postal ballot
papers
Design of postal ballot papers (PB)
Language of postal ballot paper
Printing of postal ballot papers
Arrangements for Dispatch of Postal Ballot
Papers to Service Electors
Dispatch to service voters
Sealing of counterfoils of ballots and
marked copy of rolls
Return of Polled PBs from Service
Voters

4. ... Postal-Ballot Papers
Intimation by other categories of voters - as to
vote by post
Intimation by electors under preventive
detention
Preparation of postal ballots by RO for
other categories
Issue of E.D.C.
Smooth Management of PBs for Persons on
Election Duty
Preparation of Database
Checking of the enrollment status of
person in the database
Corrections in electoral roll entries
Database of employees of election duty

5. ... Postal-Ballot Papers
Postal Ballot for Police Personnel
Database of all police personnel
Database of drivers, conductors and
cleaners of vehicle on election duty
Issue of pre-filled Form-12 and
collection of signed form-12
Issue of Postal Ballots to persons on
election duty
Procedure at the Facilitation Centre Process of Postal Balloting
Sorting of PBs
Videography
Monitoring of the process at
facilitation Centre

6. ... Postal-Ballot Papers
Storage of PBs received from
facilitation centre
Reporting format to monitor PBs by
employees on poll duty
Receipt of PBs by post
Procedure on receiving PBs by post
Storage of PBs received by Post
Role of Postal Department
Monitoring by daily return
Sending PBs to the counting center
Tallying of PB numbers before
counting
Marked copy of Roll and Record of
PBs & EDCs

7. ... Postal-Ballot Papers
Register of postal ballot papers (Ch. XI of RO Hand Book)
Supply of second set of ballot papers (R. 26 of
CE Rules, 1961 and Ch. XI of RO Hand Book)
Counting of PBs
PBs received after commencement of
counting

8. Part-13. Ballot Papers For EVMs
Form and Language of ballot paper for EVM
(Label)
Assessment of requirement of ballot papers
Printing of Ballot Papers
Verification of ballot papers
Safe custody of undistributed ballot papers
Ballot papers for record of ECI and CEO
13.7 -Tendered ballot papers

9. Part-18. The Poll
CHECK LIST FOR DEO:
A. PRE-POLL ARRANGEMENTS
B. DESPATCH ARRANGEMENTS OF POLLING
PARTIES
C. Poll day arrangements
1. Control room arrangements
2. Escorting of the poll EVMs
3. Regulation of plying of vehicles on poll day
4. No canvassing within PS or any public
or private place within a distance of 100mtrs
of a PS
5. Sector Officer
6. Prohibition of misuse of SMSs

10. …The Poll
7. Prohibition of loudspeakers, mega phones
etc and disorderly conduct - within 100mtrs
of a PS
8. Candidates' election booths (one table +
two chairs) without Shamiyana
9. Going armed to / near a polling station
10. Entry into polling station
11. Before Commencement of Poll
12. During Poll Process
13. Voter Assistance Booth
14. Facilities for the physically challenged
electors
15. Supervisory visits

11. …The Poll
16. After close of poll
17. Three comprehensive reports
18. Recommendation for fresh
poll/completion of adjourned poll
19. Adjournment of poll after death of a
candidate
D. Regarding receipt arrangement
Final storage at district
There should be no crowding
Receipt of documents and polling material
Counter system -AC wise

12. …The Poll
5. Separate special counter for election papers
6. Check before receipt
7. Arrangements at réception centre
8. Strong Rooms
9. Scrutiny of form 17A etc
10. Arrangements in case of re-poll –
Adjourned poll
11. SAFE CUSTODY OF VOTING
MACHINES AFTER POLL
12. Safe custody of election records / EVMS
after result

13. …The Poll
Annexure – 1
SENDING VARIOUS STATISTICAL INFORMATION AND REPORTS TO THE CEO
Polling Station wise elector information (Gender Ratio) – Current Electoral Rolls.
AC wise elector information (Gender Ratio).
Polling Station wise elector information (Elector Population Ratio) – Current Electoral Rolls.
AC wise elector information (Elector Population Ratio). District Age Cohort wise Elector Information.
Polling Station wise information on inclusion and deletions in Current Electoral Rolls.
AC wise information on inclusion and deletions in Current Electoral Rolls.

14. Cont… Poll Day Annexure – 1
Polling Station wise information on EPIC and Photo Coverage in Current Electoral Rolls.
AC wise information on EPIC and Photo Coverage in Current Electoral Rolls.
Photo Coverage in Current Electoral Rolls.
EPIC Coverage in Current Electoral Rolls.
Polling Station Location (PLS) Details.
Constituency wise Information on migrated Electors.
Information on Service Voters.
Link Table on newly Delimited ACs (and Polling Station) with Pre –Delimited ACs (and Polling Stations).

15. Precautions while filling Index Cards :
1. Name of the candidate must be exactly as it appears in
Form 7A.
2. Political Party’s name must be written in full, and not in
abbreviation.
3. RO’s seal and sign must be there in original and ink [ No
Photocopy etc
After Counting :
a) Sealing and storage of polled EVMs as per ECI guidelines.
b) Returning secret seal as per ECI guidelines.
ALLEGATION AGAINST POLLING STAFF

16. Thank You