Representative Council Meeting 10 July 2014

Agenda Welcome (Andrea Berghold) President’s Report (John Hinde) Secretary/Treasurer’s Report (James Carpenter) Executive Director’s Report (Dee Ann Walker) Club of Presidents (Kaye Basford) IBC 2014 Report Programme (Brian Cullis) LOC (Adriano Decarli) YS-Committee (David Conesa)

Agenda Chair‘s Report (Andrea Berghold) Points to discuss: Role of the RC in the new structure, Job description Awards Better use of homepage and social media Network - Young Statisticians How to establish new regions Activities and ideas of regions – how can they be implemented at the IBS …

Agenda Committee Reports Awards Fund Committee (Renato Martins Assunção, Brazilian Region) Committee on Communications (Sue Welham, British and Irish Region) Conference Advisory Committee (Andrew Zhou, Chinese Region) Editorial Advisory Committee (Esa Läärä, Nordic Baltic Region) Education Committee (Pascale Tubert-Bitter, French Region) Budget and Finance Committee (Marinus Eijkemans (Rene), Netherlands Region) Strategic Issues Committee (David Baird, Australasian Region) Nominating Committee (Kaye Basford)

Executive Board Set five general priority areas: Increase tangible member benefits Enhance Biometric Bulletin Develop student initiatives Develop short courses and increase member awareness Develop webinars and podcasts

Future Initiatives Improve IBS website - content; support for regions IBC Content on web – short course + 2 invited sessions Online journal club Support travel for DC members to regional meetings Support short course provision in DCs IBS Awards New Regions

IBS: Financial Summary James Carpenter Email: james.carpenter@lshtm.ac.uk

Summary of 2013 Income Income category Amount (US $) % Of Total Dues $182,501.20 22.2% Investments $228,603.13 27.9% Publications $409,616.26 49.9% TOTAL $830,720.59 100%

Summary of 2013 Expenditure Expenditure category Amount (US $) % of total Governance $169,646.72 31.8% Administration $75,459.17 14.2% Programs $10,589.99 2% Services $89,801.78 16.9% Membership $55.304.45 10.4% Publications $131,635.54 24.7% TOTAL $532,440.65 100%

Summary 2013

RC Since January 2013 new structure of IBS implemented RC chair takes part in Executive Board meetings (ex-officio) A new Nominating committee was formed By June 30th the regions should have nominated new RC members (it took until Feb. 2014) Since James Carpenter, member of Executive Board, became Secretary/Treasurer – replaced by RC member Hendriek Boshuizen until the next election Collecting nominations for the Awards Thanks for the participation in the ballot

Role of RC shall be responsible for bringing various issues to the attention of the Executive Board for consideration and action. Members of the Representative Council also serve as chairs and possibly members of the standing committees. The Nominating Committee formed from the Representative Council shall identify potential nominees to serve as officers of the Society and to serve as directors representing the five specified continental areas of the Society. Collecting nominees for awards and approving them

Role of RC What do you think about a „job description“ for new members? Bylaws, Procedures and Policies enough?

Awards Honorary Life Membership (up to 4) Award for Outstanding Contribution to the Development of IBS. Rob Kempton Award for Outstanding Contribution to the Development of Biometry in the Developing World