CMD Financial Requests Instructions for Requesting CMD Funds

New Requests All financial requests must be submitted through https://app.smartsheet.com/b/form?EQBCT=3df15f7ea6b44e639373b0bfaa5162d9 there will be no exceptions. Please keep a copy of the form you submit. Every attempt will be made to have reimbursements issued in a timely manner. The process can take up to six weeks for international payments. The CMD Department chair (or delegate) will approve all financial requests. The IAS Executive Office will verify that all submissions meet IEEE rules/guidelines

Necessary Documentation The following slides contain information about paperwork that is necessary before money can be paid to you

Travel Reimbursements Expense report – signed by individual, full legal name and full mailing address (if you wish to receive a check) must be on the expense report, legible copies of all travel receipts. Wire transfer information must be filled out completely and accurately, please check with your bank if you are unsure of the instructions. Money is sent to your bank in US dollars – please make sure that your bank accepts US dollars. The bank account must be in your name. Please provide all information requested or else your reimbursement will be delayed

Travel Grants Are processed the same way as travel reimbursements The CMD department chair will determine amount of grants and that will published by CMD

Chapter Subsidies Chapter formation must be complete through IEEE MGA before funds can be released. GEO code – (found on your welcome letter) must be included with your submission Chapter funding – especially to India may take up to two months to process. Payments cannot be made to an individual – must go to a chapter banking account Local section account University account for student branch

Distinguished Lecturer Program Funds cannot be paid until the lecture is complete Completed travel report Expense report and travel receipts