Pre-Travel Consideration Travel Authorization Contact Purchasing to Set Up Blanket In State vs. Out of State Any Travel with Airfare Included Lodging/Airfare/Registration Fees University Issued Travel Card Use Department Event Card if Necessary

On The Road… Meals Shuttle/Taxi/Subway, etc. No Receipt Required if Per Diem Utilized Meals Provided by Event In Lieu of Per Diem Per Diem Will Not Be Reimbursed Shuttle/Taxi/Subway, etc. No Receipt Required Under $25 Receipt Required Over $25

On the Road… Rental Vehicles Lodging Baggage Fees Receipt Required/Rental Agreement is Insufficient Lodging Receipt Required/No Balance Due on Receipt Baggage Fees Receipt Required

On the Road… Fuel Personal Vehicle Receipt Required Pre-authorization Not Accepted for Reimbursement Personal Vehicle Mileage Reimbursement 2WD Rate $0.48 per Mile 4WD Rate $0.51 per Mile (Nov. 1 through Apr. 1 only)

Valid Lodging Receipt 3 1 2 4

Elements of a Valid Lodging Receipt Must be Traveler’s Name Listed Itemization Arrival and Departure Date Balance Due Equals $0.00/Payments Equal Charges

Valid Rental Car Receipt 1 2 3 3 4

Elements of a Valid Rental Car Receipt Renter's Name Listed Start and End Dates Itemization Balance Due Equals $0.00/Payments Equal Charges

Valid Baggage Fee Receipt 2 3 1 3

Elements of a Valid Baggage Fee Receipt Traveler’s Name Date of Fee Balance Due Equals $0.00/Payments Equal Charges

Valid Fuel Receipts Amount Paid = Total Charges Itemization Pre-Authorized Receipts Will Not be Accepted for Reimbursement Amount Paid = Total Charges Itemization

Per Diem Based on Where Meal is Eaten Several Per Diem Rates for One Trip May Exist TOTAL BREAKFAST LUNCH DINNER INCIDENTAL $46 $7 $11 $23 $5 $51 $8 $12 $26 $56 $9 $13 $29 $61 $10 $14 $31 $66 $15 $34 $71 $18 $36

Per Diem Departure Time Breakfast Lunch Dinner Before 5:00 AM Yes Between 5:00 AM and 10:59 AM No Between 11:00 AM and 8:00 PM Arrival Time Breakfast Lunch Dinner Before 1:00 PM Yes No Between 1:00 PM and 7:59 PM After 8:00 PM *Incidental Expense Per Diem May Only be Claimed for Travel Days Which Include an Overnight Stay

Helpful Links Meals and Incidental Expense Breakdown Per Diem Rates https://www.colorado.gov/pacific/sites/default/files/Appendix_A2_10-1-2015.pdf Per Diem Rates https://www.colorado.gov/pacific/sites/default/files/Appendix_A1_10-1-2015.pdf