Revision Report 6 of the Strategic Plan 2005-2009 Bern 11.04.2018 Revision Report 6 of the Strategic Plan 2005-2009 Michel Egger, Paris 14.09.2007 cocodrillotour

This report is: FOR DECISION Bern 11.04.2018 Purpose This report is: FOR DECISION A review of the Strategic Plan 2005-2009 at its midterm A request for decisions by the GB members on the next steps to take M. Egger Revision Report 6 cocodrillotour

Underlines the added value created by CEDR Bern 11.04.2018 Status Quo The first Strategic Plan (SP1) was approved by CEDR’s GB in Bergen, Norway on 12.05.2005 SP1: Outlines the priorities CEDR has set and the way MS want their employees to work on CEDR’s activities Underlines the added value created by CEDR Minimises the duplication of work done by other institutions M. Egger Revision Report 6 cocodrillotour

Definition of the Issue Bern 11.04.2018 Definition of the Issue The Revision Report questions the: Structure Content Time schedule Resources Form for developing SP1 Strategic Plan ad hoc Group Dissemination of results 2nd SP M. Egger Revision Report 6 cocodrillotour

Opportunities of the Report Bern 11.04.2018 Opportunities of the Report The Revision Report is a good opportunity to: Put forward ideas on how to strengthen CEDR To enable the Directors of Roads to observe the progress of the work at midterm To inform the Directors of Roads of the need for more commitment M. Egger Revision Report 6 cocodrillotour

Annexe 1: Status report of each task & states when it will be finished Bern 11.04.2018 The Annexes Annexe 1: Status report of each task & states when it will be finished Annexe 2: Lists TG & PG meeting + participants Annexe 3: Updated Quality Assurance & Risk Management scheme M. Egger Revision Report 6 cocodrillotour

Structure in which the SP is carried forward Bern 11.04.2018 Structure in which the SP is carried forward The EB – The EB members agreed that: There should be more opportunities & time to exchange information The TD set up has proved to be consistent TD workshops are too short. Inventive solutions are underway to organise them differently The “burden” on the TDCs needs to be shared on some form of rotation basis M. Egger Revision Report 6 cocodrillotour

Structure in which the SP is carried forward Bern 11.04.2018 Structure in which the SP is carried forward The 3 TDs commented on by the TDCs: TD Management: In spite of initial steering/membership drawbacks the activities are running well. Increased commitment is needed to complete the tasks. TD Construction Commitment & membership for dealing with the tasks will have to be increased if the set targets are to be met M. Egger Revision Report 6 cocodrillotour

Structure in which the SP is carried forward Bern 11.04.2018 Structure in which the SP is carried forward The 3 TDs commented on by the TDCs: TD Operation: Workshops on some issues have been very constructive A large proportion of the work falls on a few Task groups have begun to use CEDR funded consultants, so enlarging the roles some are able to play in CEDR’s activities M. Egger Revision Report 6 cocodrillotour

Structure in which the SP is carried forward Bern 11.04.2018 Structure in which the SP is carried forward The TGs and PGs:  Is participation Adequate to means and resources Proportionate to the country’s size & economy Is there sufficient commitment at the head of the NRA? M. Egger Revision Report 6 cocodrillotour

Structure in which the SP is carried forward Bern 11.04.2018 Structure in which the SP is carried forward Reporting to the EB and GB: Final reports structured to initiate discussion consist of: 1/ A factual & ‘neutral’ report from the TG or PG 2/ A separate report that sets out the consequences, sensitive options & policy recommendations  = The added value from the EB  The GB members present the final reports M. Egger Revision Report 6 cocodrillotour

Structure in which the SP is carried forward Bern 11.04.2018 Structure in which the SP is carried forward Financial Resources: To obtain financial help from CEDR: The requirement is discussed within the TD The TDC writes a formal request & provides an audit of the situation to the Sec. Gen & Chair. Sec. Gen. & Chair may allocate up to 100’000€ if sufficient contribution already made by TD > 100’000, the request goes to the GB Contract between consultant & CEDR M. Egger Revision Report 6 cocodrillotour

SP2 – Suggestions from the Strategic ad hoc Group Bern 11.04.2018 SP2 – Suggestions from the Strategic ad hoc Group SP2 will reflect the NRAs present & future challenges: 1/ Content – The priority tasks shall be: Future focused & aligned with NRAs changes Client orientated / in collaboration with other stakeholders Aware of rehabilitation needs & innovative funding Developed to ensure the effective use of roads Aware of a future lack of skilled engineers M. Egger Revision Report 6 cocodrillotour

SP2 – Suggestions from the Strategic ad hoc Group Bern 11.04.2018 SP2 – Suggestions from the Strategic ad hoc Group 2/ Structure – SP2 shall: Review the structure & working methods Improve the nomination process/implication Move from communication to knowledge management Improve dissemination of results Ensure quality control of outputs M. Egger Revision Report 6 cocodrillotour

Proposal / Recommendation Bern 11.04.2018 Proposal / Recommendation The EB recommends GB members to: Leave the content of the 25 priority tasks of SP1 as planned but adapt SP2 to the NRA’s needs Keep the initial time schedule and monitor deviations in the QA scheme Keep early 2009 as deadline for SP1 deliverables Maintain the present structure: 3 TDs, 3 TGs, 5 PGs Decide to develop SP2 2009-2013 Set aside a GB brainstorming session in 2008 M. Egger Revision Report 6 cocodrillotour

Proposal / Recommendation (cont) Bern 11.04.2018 Proposal / Recommendation (cont) The EB recommends GB members to: Change the TDCs now (finish SP1, start SP2) Elect new members for the Strategic ad hoc Group Adapt the ToR of the Strategic ad hoc Group Elect the chair of the next Strategic ad hoc Group Commit themselves and their personnel to actively support CEDR’s activities M. Egger Revision Report 6 cocodrillotour

CEDR has the merit to exist and can from there make progress Bern 11.04.2018 Concluding Remarks CEDR has the merit to exist and can from there make progress CEDR is most grateful for the work & resources put into the organisation so far The SP with its interlinked 25 priorities is a philosophy driven top down & based on commitment The benefit of CEDR is reflected in Europe in more efficient NRAs, improved & safer transport and a more harmonious relationship with all concerned M. Egger Revision Report 6 cocodrillotour

discuss, amend or approve the proposals made in this paper and thus Bern 11.04.2018 REQUEST FOR DECISION The GB is requested to: discuss, amend or approve the proposals made in this paper and thus contribute to make sure that CEDR will continue to flourish M. Egger Revision Report 6 cocodrillotour

EB Austria Feb 08  Proposal evaluated Bern 11.04.2018 SP2 – Time schedule EB Rome Nov 07  Launch SP2 EB Austria Feb 08  Proposal evaluated GB Slovenia Apr 08  Brain storm: topics/struct. EB ? Jun/Sep 08  Finalise proposal SP2 GB Athens Oct 08  Approval SP2 EB ? Nov/Dec  Implement SP2 M. Egger Revision Report 6 cocodrillotour