New Board Member Orientation Felician-Sponsored Ministries

Felician Services, Inc. - Ministry Leadership Conference Break-Out Session Monday, June 14, 2015 Welcome and introductions: Sister Elaine Marie Frigo, EVP Sponsorship & Mission Integration, Felician Services & Board Chair of The Felician Sisters Child Care Centers, Inc. (FSCCC) Sister Mary Juanita Szymanski, Livonia Vicar, Co-director of Temporary Professed Sisters, Mission Integration Leader, FSCCC Colleen Fulkerson, Felician Services, VP of Knowledge Management & Senior Ministry Advisor, FSCCC Maria Siciliano Mueller, President & Administrator, FSCCC Karen Richter, Business Manager & Corporate Responsibility Officer, FSCCC

Today’s Take–aways Why did you sign-up for this session? What do you hope to learn today? How do you get your new board members acclimated to serving on your ministry’s local board of directors? Why is it important to orient new board members?

What we hope you learn today… Important topics for new board members to understand before their first board meeting. New board member orientation is a team effort. It should be natural for each presenter because it is their area of core responsibility in the ministry. We provide new employees with a similar CRP and MI orientation (we schedule about quarterly for each group of new hires). Educating our board members is reflective of the Felician Sisters’ identity and values. Importance of adhering to the bylaws section “role of the local board”.

Resources We provided Word files that we use in our new board member orientations and board binders. These are available in OpenClass and you can copy and customize for your own needs.

How we do it… New Board Member Orientation Let’s use our agenda as our guide Agenda structure Timing in relation to board meeting Informal dinner At the beginning of the orientation, we provide the new board member with a Board Binder Binder index included in OpenClass All relevant Ministry documents included for board member reference

Our Agenda

Sister Elaine, Board Chair Welcome and introductions

Sister Juanita, Mission Leader Opening reflection Felician Core Values for Ministry: Respect for Human Dignity, Compassion, Transformation, Solidarity With the Poor, and Justice and Peace

Maria, President and Administrator Description of Ministry History of Ministry Who we serve Organizational Charts Ministry structure Our Lady of Hope Province and Felician Services, Inc. relationships to Ministry

Sister Elaine, Board Chair Governance structure, bylaws, and policies Felician-sponsored Ministry structure Bylaws for local Board of Directors FSI policies for Ministries

Maria (sub for Colleen Fulkerson, Senior Ministry Advisor) Senior Ministry Advisor role Senior Ministry Advisor supports the Administrator/CEO Administrator keeps the Ministry Advisor abreast of issues and successes Ministry Advisor keeps the FSI leadership and FSI Board informed so that they can keep the Our Lady of Hope Provincial Council updated and informed on significant ministry issues. FELICIAN SERVICES, INC. - MISSION STATEMENT Felician Services, Inc. empowers, challenges and supports leadership to further the spiritual renewal of society.

Sister Juanita, Mission Leader Mission Integration and Catholic Identity

Karen, Corporate Responsibility Officer Corporate Responsibility Program Corporate Responsibility Committee - members Entire CRP included in board binder Provide new members summary pamphlet and review responsibilities of employees, board members, etc. CRP report at each board meeting Summary of Corporate Responsibility Committee meetings Review log of CRP related events at Ministry, including status (ongoing, closed, etc.) Annual update, review to staff in August of each year

Maria, President and Administrator Strategic Plan Describe current strategic plan Explain who is responsible for moving the plan forward Board receives update of progress at every meeting Committees of the board – opportunities for new member involvement

Karen, Business Manager Budgets and financial statements overview Finance Committee – members Budgets & financial statements in board binder Board financial report provided at each meeting Significant financial information specific to Ministry Recognize revenue/expenses over 9 month school year Cash flow position, if challenging Capital expenditures currently in progress Current financial position of Ministry

Sister Elaine, Board Chair Closing reflection

Wrap-Up How has hearing about our new board member orientation process been useful to you? What will you do with this information? Do you have any comments or questions for us? Have you implemented any other orientation practices in your Ministry?