Payroll Output Reports & Balancing This title slide is for Pay eXpert only.

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Introductions and Expectations Your name Your location Your role Your expectations of this course

Class length and breaks Location of telephones Location of rest rooms [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Administrative Class length and breaks Location of telephones Location of rest rooms Location of lunch room Smoking regulations Use of mobile devices © 20XX ADP, Inc. 5 VMMDDYY[Course Code][Part #][Product Code][Version #]

Be responsible for your own learning. Return promptly from breaks. [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Norms Be responsible for your own learning. Return promptly from breaks. Participate. Ask any question that comes to mind. Make mistakes. This is a safe environment. © 20XX ADP, Inc. 6 VMMDDYY[Course Code][Part #][Product Code][Version #]

To introduce 12 of the Payroll Output Reports [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Course Purpose To introduce 12 of the Payroll Output Reports Understand how a preview/process request flows through the system What preview and process reports are available Which report requires setup in order to produce The information held within each of the payroll output reports © 20XX ADP, Inc. 7 VMMDDYY[Course Code][Part #][Product Code][Version #]

Upon completion of this course, you will be able to: [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Course Objectives Upon completion of this course, you will be able to: Describe the reporting workflow Explain how and when to request reports Interpret report data Use applicable report data to balance payroll Explain best practices for balancing payroll Discover how to complete government forms using report data © 20XX ADP, Inc. 8 VMMDDYY[Course Code][Part #][Product Code][Version #]

Module 1: Reading Output Reports Upon completion of this module, you will be able to:   Describe the Reporting Workflow Identify the different field names when using different interfaces Identify which reports are available during the preview stage Identify which reports produce with the final processing package Identify which reports have custom sorting options Understand which reports require setup or specific conditions in order to produce Identify what information is found in each of the reports

Payroll Output Reports Overview In addition to the edit reports, ADP provides several standard reports that are produced with the processing of each payroll. Some reports require a specific setup in order to produce, whereas, others produce automatically. These reports provided the ability to verify/balance payroll entries and complete government summaries/forms. For ease of understanding, most report layouts have been designed in a similar fashion. For example company information is always located along the top of the report. Employee level figures and company level figures will always be sectioned together, but their location will vary based upon the report and if they are applicable. Note: For details on the length of time each report must be retained, see your provincial Employment Standards legislation.

Output Reports Definitions

Reporting Process Workflow

Reports Available during the Preview Stage The following reports are available during the preview stage: Payroll Register / Register Transaction Proof or Payroll Entries Deduction Not Taken Report (if applicable) Deduction Arrears Report (if applicable) Total Recap Report

Reports Available during the Process Stage The following reports are available during the process stage: Payroll Register / Register Transaction Proof or Payroll Entries (Based upon initial setup) ROE Information Report (if applicable) Report of Hiring's (based upon setup) Employee Pay Statements Employee Status Report Total Recap Report Totals Report Daily Update Report Deduction Not Taken Report (if applicable) Deduction Arrears Report (if applicable)

Payroll Register Overview The Payroll Register is produced both during the preview process and as part of the payroll output reports package. This report displays all current and YTD (year to date) hours and dollars for all earnings and deductions. The default sort for this report is company code, Branch (other), Department (other)/Pay division (WFN) and employee number. In addition this report contains Department (other)/Pay division (WFN) sub-total pages and a company level grand total page at the end of the report. Customized sorting is available for this report.

Payroll Register Example [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Payroll Register Example © 20XX ADP, Inc. 16 VMMDDYY[Course Code][Part #][Product Code][Version #]

Reading the Payroll Register

Payroll Register Fields

Reading the Payroll Register The Payroll Register is divided into sections in order to make it easy to locate information. There are five main sections within the register:

Reading the Payroll Register – Section A

Reading the Payroll Register – Section B

Payment Types Terminated = TRM Inactive = INC Active: Employees could display any one of these payment types: ADJ: YTD Adjustment (remit) SEP: Separate Payment SPC: Bonus Payment Blank: Current Pay Period Payment YTD: Year to Date Updates or YTD Adjustment (non remit) FIN: Year to Date Updates to Labour Costs

Reading the Payroll Register – Section C

Reading the Payroll Register – Section D & E Section D: Earnings Information Section E: Deduction Information

Reading the Payroll Register – Department / Pay Division

Reading the Payroll Register – Company Totals Tip: Even if a terminated employee does not appear on the register, their pay register totals are still included in the values displayed above.

“New” Register Example Total Page

“New” Register Example Employee Page

Activity: Payroll Register [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Payroll Register © 20XX ADP, Inc. 29 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Payroll Register Using the Payroll Register in the Handout Guide, answer the following questions: What is the payroll frequency of this payroll? This is the ____ pay of the year. What is the pay period end date? What is Poppy’s gross salary per pay? What is Poppy’s net pay amount on her bonus payment? What is the cheque number for the bonus payment? Will Poppy receive a cheque or deposit for her regular payment? What is Poppy’s year to date total gross earnings upon completion of this pay period? Using the register total page, enter the YTD totals for Regular and Bonus

Transaction Proof & Payroll Entries Report Fields

Transaction Proof Example – Company Level

Transaction Proof Example – Employee Level

Transaction Proof Report : Preview Stage

Transaction Proof – Section A Section A: Company Code

Reading the Payroll Register – Section B Section B: Company Level Changes This line will always appear as the first line in this report The 60 Company Control Transactions represents the code that initiates the start of the payroll cycle. This line contains the pay period end, date of pay, earning schedule, deduction schedule and may contain specifics on run type: SPEC: Special Run SROE: Record of Employment Runs NCYR: New Calendar Year NCMO: Start of a new calendar month In this example 41 represents the clearing of the mnemonic DA23

Reading the Payroll Register – Section C

Reading the Payroll Entries

Reading the Payroll Entries – Section A This information was extracted directly from the payroll schedule. C: Pay Period End Date D: Pay of the Year A: Company Code B: Company name/address

Reading the Payroll Entries – Section B This section provides all the specifics regarding the current pay cycle: Pay Period End Date Pay Date Earning and Deduction Schedule Processing Status New Calendar Month New Taxation Year

Reading the Payroll Entries – Section C

Reading the Payroll Register – Section D

Reading Values The dates in this report are read as follows:

Activity: Transaction Proof & Payroll Entries Report [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Transaction Proof & Payroll Entries Report © 20XX ADP, Inc. 44 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Transaction Proof & Payroll Entries Reports Using the Transaction proof report, identify the following: 1. What status did Leslie Bowman change from and to? __________ to _________ 2. What rate did Jo Alexander change from and to? _________ to ___________ 3. What was the pay period end date on this report? _________________ 4. What is the pay date for this report? __________________ 5. What does the ** error "SINO Missing" mean? ________________________ Payroll Entries Using the Payroll Entries report, identify the following: 6. What did the "DNTL DED" value change from and to? From __________ to __________ 7. What did the "EE Type Change" change from and to? From __________ to _________ 8. What is the amount of the Regular separate pay? __________________ 9. Is a ***error a notification, warning or action required? _________________ 10. What was the last day worked? __________________

Record of Employment (ROE) Information Report Overview The ROE Information report is only produced in the payroll output reports package. The report only generates for clients reporting Employment Insurance (EI). This report provides detail by pay period for 6 months, plus one pay period for insurable dollars and 1 year plus one pay period for insurable hours. By default this report is sorted by branch (other), department (other)/pay division (WFN) and employee file number, however the client can request a customized sort. An ROE is required by the government whenever there is a break in employment, for example: Termination, laid off, on leave or interruption of earnings defined by Service Canada.

Record of Employment (ROE) Information Report Overview When requesting an ROE or reactivating the employee, the system will clear all previous values and will begin a new EI History. Amended ROEs can be produced as long as the employee remains inactive or terminated. When an employee's ROE is requested the report will display the EI History on its individual page (per employee) and it will appear at the beginning of the report. ROE can be direct filed with the government or produced as a paper form. The ROE information report is an employee level report that is divided into three areas: Employee information, Insurable Earnings/Deductions and field totals.

Record of Employment (ROE) Information Report Fields

Record of Employment (ROE) Information Report Example

Reading the ROE Information Report – Section A

Reading the ROE Information Report – Section B

Reading the ROE Information Report – Section C

Activity: ROE Information Report Activity [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: ROE Information Report Activity © 20XX ADP, Inc. 53 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: ROE Information Report Using the ROE information Report, identify the following: 1. When was Alex's hire date? __________ 2. What is the total earnings dollar value for the previous year? _________ 3. What is the amount listed for "Total Hours"? ____________ 4. What is the masked business number listed on the report? __________________ 5. Bonus: What is the current pay period number for this report? __________

Report on Hirings Overview The Report on Hirings report (ROH) produces in the final payroll output only. In order for this report to produce it must be setup in advance. This report is sorted by company then first day worked and it is an employee level reports that is displayed in three different columns: Employee SIN, First day Worked and Badge or Payroll number. This report is use by employers who voluntarily report this information to Service Canada

Report on Hirings Fields The Report on Hirings holds the following fields: Company Code Company Address Employee Social Insurance Number First day the employee worked Badge or payroll number

Report on Hirings Example

Employee Pay Statements Fields

Employee Pay Statements Overview There are two types of Employee Pay Statements; Cheques and Deposit statements. Both are produced in the payroll output package and are not available as a preview report. These statements display both current and year to date entries that affect the employee's pay. Pay statements are available in two forms: Clients with a mixture of deposit statements and cheques can print the cheques and still have access to view both deposits and cheques online. When viewing Pay Statements on line they are sorted numerically by employee file number. Paper Online via: The client’s payroll product Reports on the Internet Self Service

Employee Pay Statement Fields The Employee Pay Statement has the following fields: Company Code and Address Pay Period end date and Pay Date A listing of all earnings and deductions the employee has had since the first pay of the year Rates, hours/units, Current dollars, year to date hours/units, year to date dollars, net pay Deposit information or cheque number Employee’s ID number Employee’s name, address and file number The pay of the year number For cheques, the “not to exceed value”

Deposit Pay Statement Example A: Company address B: Pay date & Pay Period End Date C: Earning & Deductions (Current & YTD) D: Company Code, File # Employee Address E: Deposit Details & Net Pay

Reading the Employee Pay Statement (Top Portion) – Section A & B

Reading the Employee Pay Statement (Top Portion) – Section C The top portion of the pay statement is the same for both a cheque and a direct deposit. This portion of the statement displays all of the values that impact the employee’s pay. A: Earning Code names B: Earning current rate, hours/units and dollars amount C: Earning year to date hours/units and dollars amount D: Deduction code names E: Deduction current dollar amounts F: Deduction year to date dollar amounts G: Net Pay

Reading the Employee Pay Statement - Deposit The bottom portion of a direct deposit slip contains E: The pay of the year F: The number of pays in the year (Pay frequency) G: Net Pay Amount H: Employee's deposit account information (masked) A: The company code B: Department number (Other) C: Employee file number D: Employee name and address

Reading the Employee Pay Statement - Cheque A: Company Information B: Cheque number C: Not to exceed amount D: Cheque payable date (Pay day) E: Company Code F: Employee File number G: Employee name and address H: Net Pay

Activity: Employee Pay Statements [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Employee Pay Statements © 20XX ADP, Inc. 66 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Employee Pay Statement The Top Portion of the Statement Deposit Portion of the Pay Statement Using the Deposit Pay Statement, identify the following: 1. What is the company code? __________ 2. What are the last four digits of the deposit account? _________ 1. What pay period number is it? __________ 2. Who does this pay statement belong to? ___________ __________ 3. What is the pay period number? _________________ 3. What are the current and YTD Fed Tax amounts? Current $__________ YTD $____________ Cheque Portion of the Pay Statement 1. What is the Net Pay? $__________ 2. When is the cheque payable? _________ 3. What is the cheque number? _______________

Employee Status Report Fields

Employee Status Report Overview The Employee Status Report provides a snap shot of all information specific to each employee. The report is produced with the final payroll output package only. This report prints only under the following conditions: New Hire Status change Employee transfer Employee field change Specifically requested through payroll (Single employee or mass request) Conditions placed on report to run whenever those conditions are met Employee Status Reports are produced one page (plus) per employee. The default sort is by company, then Employee File number, however special sorts are available.

Employee Status Report Example

Activity: Employee Status Report [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Employee Status Report © 20XX ADP, Inc. 71 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Employee Status Report Using the report on the next page, complete the chart with field values:

Totals Recap Fields

Total Recap Report Overview The Total Recap Report is produced with both the preview and final payroll output reports. This report summarizes the current payroll activity by displaying a variety of totals and it ranges in size based upon on the company setup. The default sort for this report is company level, but the client can request to sort by company, branch (other), department (other)/pay division (WFN) or by company & branch (other). This report allows the user to balance and validate a variety of totals: Balance payroll, earnings input and adjustments Compare pay period end dates, pay dates and deduction schedules to their internal records Identify the number of error messages that occurred on the Transaction Proof/Payroll Entries report Verify the number of cheque and deposit notifications that were produced

Totals Recap Report Example A: Company & Pay Period Information B: Pay Date, Earning/Deduction Schedule & Payroll Status C: Control Totals for Salary, Rates and Active Employees D: Counters E: Payments F: Taxable Details G: Input Totals H: Posting Totals

Activity: Totals Recap [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Totals Recap © 20XX ADP, Inc. 76 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Totals Recap 1. What is the pay date on the report? _______________________ 2. What schedule are the earnings and deductions on? ______________ 3. What is the current EI value? ________________ 4. How many cheques were produced with this payroll? ___________ 5. What was the total dollar amount for the deposits? $_________________ 6. What section will you find the adjustment units? _________________ 7. What is the total number of errors on this payroll? ________

Totals Report Fields

Totals Report Overview The Totals Report is produced as part of the payroll output reports and is primarily used as a reference document and as a source of information when preparing journal entries. The Totals Report provides a summary of payroll costs for each department (other)/Pay Division (WFN) and branch (other) along with a variety of company totals. The report is sorted by branch (other) and department (other)/Pay Division (WFN) with a grand total page at the end of the report. The Totals Report is divided into several sections, all at the company level. Note: Earnings and deductions may appear on separate pages based upon the number of earning and deductions

Totals Report Fields The Totals Report holds the following information: Company level information Earnings – Units Earnings – Amount Deductions – Employee Portion Deductions – Company Portion Taxables

Sub Total Totals Report Example A: Company Information B: Earnings Dollars (Current, Adj & Year to Date) C: Deductions (Current, Adj & Year to Date) D: Company Tax Portions (Current, Adj & Year to Date)

Totals Reports – Grand Total Page Example A: Company Information B: Earning Units C: Earnings Dollars D: Deductions E: Net Pay F: Company Portions

Reading the Totals Report – Sub-Totals Page A: Company Code B: Branch # (Other) C: Department (other) / Pay Division (WFN) D: Company Name E: The pay # of the year F: Pay Period End Date

Reading the Totals Report– Section B Section B: Earning Dollars A: Current regular $ B: Current Adjusted regular $ C: Total Current regular $ D: YTD Adjusted regular $ E: Total YTD regular $ F – J: Department Totals

Reading the Totals Report– Section C A: Deduction names B: Current deduction $ C: Current adjustment deduction $ D: Total current deduction $ E: YTD adjustments for deduction $ F: Total YTD deduction $

Reading the Totals Report– Section D Section D: Company Portions A: Company level taxes B: Current Dollar amounts C: Current adjustment Dollars D: YTD Current Dollar amounts

Reading the Totals Report – Grand Totals Page Section B A: Current regular units B: Current Adjusted regular units C: Total Current regular units D: YTD Adjusted regular units E: Total YTD regular units F – J: Totals

Reading the Totals Report – Grand-Totals Page Section E A: Current total B: Current adjustment C: Total current D: YTD adjustment E: Total YTD

Activity: Totals Reports [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Totals Reports © 20XX ADP, Inc. 89 VMMDDYY[Course Code][Part #][Product Code][Version #]

Totals Report Activity Complete the following exercises using the reports in the following pages:

Totals Report Activity

Daily Update Fields

Daily Update Overview The Daily Update Report is produced as part of the payroll output reports and is primarily used to verify the payroll debit amount, remittances and to view any adjustments that may have taken place during the payroll cycle This report displays all dollar values keyed into the current/special run, for example: employee/employer, statutory deductions, company contributions, total net pays and processing charges It is sorted by CRA business number and produces one page for each CRA business number. The last page of the report contains the grand total for all pages of the report, with the addition of the payroll debit amount and service charges. The report is laid out in 5 sections all information is company level.

Daily Update Report Fields The Daily Update Report contains the following information: Company code and name Packet number (CRA Tax ID number) All Tax ID numbers, tax frequencies and exemptions Payroll run date, pay date and debit date Statutory taxes, separated by government tax agency Cheques, regular deposit and secondary account totals Lists all vendor cheques RRSP and Tier 1 3rd party contributions Payroll debit amount Service Totals, including an itemized analysis of service charges

Daily Update – Business Number Page Totals Example A: Run date/number of debit date B: Tax Business #s and applicable exemptions C: Company Taxes (Current, Adj, Total & YTD) D: Provincial Taxes E: Cheques & all Deposit option totals F: RRSP & Tier 1 3rd Party totals

Daily Update – Grand Totals Page Example A: Run date/letter, HST #, Debit Date and Pay Date B: Company Taxes C: Provincial Taxes D: Cheque and Various Deposit Totals E: RRSP and 3rd Party Totals F: Service Charges and HST amounts G: Analysis of Service Charges H: Debit Total

Activity: Daily Update [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Daily Update © 20XX ADP, Inc. 97 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Daily Update

Deduction Not Taken Fields

Deduction Not Taken Overview The Deductions Not Taken report is produced both with preview and final output reports package. This report will only produce when there is a deduction that was scheduled or advised to be deducted on the current payroll and was not taken. Here are two examples: An employee was not paid (Hours for an hourly employee were not advised) The employee had an insufficient amount of net pay for the deduction to be taken This report displays the employee effected, the deduction name and the associated dollar value that was not taken. Note: This report does not accumulate values; it will only reflect the amounts not taken on the current payroll run

Deduction Not Taken Overview The report is sorted by Company, branch, department/pay division and employee number and lists all deduction(s) that were not taken by deduction name. The report displays values at the employee level and provides a list of all deductions that were not taken from the employee.

Deductions Not Taken Fields The Deductions Not Taken Report contains the following information: Company code and name Pay period end date Pay period number Employee file number and employee name A list of all deduction names and dollar amounts Department number the employee is applicable to Total deductions

Deductions Not Taken Report Example A: Company Information B: Employee # C: Employee Name D: Deduction Name E: Deduction Total F: Department / Pay Division # G: Branch # H: Company Code I: Pay Period # J: Pay Period End Date

Deduction Arrears Fields

Deduction Arrears Overview The Deductions Arrears Report is produced both with the preview and final output reports. This report only produces when the Arrears Recovery feature is setup and there is a deduction in arrears. This report displays all employees with a deduction in arrears. Each employee has their own section on the report, so the report will vary in length. This report is sorted by Company, Branch (other), Department (other)/Pay Division (WFN) and file number. It holds employee level details with a list of deductions that were not taken and require recovery.

Deductions Arrears Report Fields The Deductions Arrears Report contains the following information: Company code and name Department, Branch/Pay Division and File number Employee Name and File number Deduction(s) Current arrears name and dollar amounts Arrears taken name and dollar amounts Arrears not taken Arrears balance

Deductions Arrears Example

In this module you learned: The reporting workflow Module 1: Summary In this module you learned: The reporting workflow The different field names when using different interfaces Which reports are available during the preview stage Which reports produce with the final processing package Which reports have custom sorting options Which reports require setup or specific conditions in order to produce What information is found in each of the report Now that we understand how to read the reports, we will now review how the reports work together to provide the values required in verifying and balancing payroll.

[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Questions © 20XX ADP, Inc. 109 VMMDDYY[Course Code][Part #][Product Code][Version #]

Payroll Output Reports & Balancing Module 2 : Balancing This title slide is for Pay eXpert only.

Module 2: Balancing and Government Forms This module will demonstrate how to use the various reports in order to validate and balance your payroll. There are many items that require balancing/validation, so we will focus on some of the most common balancing best practices. We will also demonstrate how ADP reporting has been designed to assist in completing some of the more common government forms/reports.

Module 2: Topics Upon completion of this module, participants will understand: Which reports work together in the balancing process Which reports to use in order to verify and balance the different aspects of payroll Best Practice balancing Which reports can assist with completing some of the important government forms

Survey What kind of balancing do you do each pay period?

Balancing Overview ADP provides a large array of reporting. Each of the reports has been organized in a similar fashion in order to make it easier to read. This session will review the knowledge learned within module 1 and will enhance your understanding by introducing how the reports are used in day to day payroll activities. Since there are too many possible balancing techniques to record, we have selected a few of the more common scenarios to review in this module.

Activity: Balancing the Payroll Register to the Totals Report [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Balancing the Payroll Register to the Totals Report © 20XX ADP, Inc. 115 VMMDDYY[Course Code][Part #][Product Code][Version #]

Activity: Balancing the Payroll Register /Totals Report Once the Branch/Pay Division and department have been located, the user will need to review the entries at the employee level within the Register in order to determine if the reports balance. Step Action 1 To balance the YTD Taxes: Compare the YTD totals on the last page of each report. To balance Earnings and Deductions: Compare the Branch/Pay Division & Department Subtotal pages of each report 2 If all totals balance, no further action is required If any totals do not balance, see step 3 3 Review all entries at the employee level on the payroll register to identify where the error occurred

Balancing the Payroll Register/Totals Report – YTD Taxes Grand Totals Page of the Payroll Register

Balancing the Payroll Register to the Totals Report – YTD Taxes

Activity: Balancing Earnings and Deduction Totals [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Activity: Balancing Earnings and Deduction Totals © 20XX ADP, Inc. 119 VMMDDYY[Course Code][Part #][Product Code][Version #]

Balancing Earning and Deduction Totals Compare each of the fields to ensure that they balance. In this example all balance with the exception of the "Regular, YTD Units/hrs total". The Register shows 162.00 and the Totals Report shows 213.00. Further investigation will be required. Best Practice: If balancing is complete each pay, then the error must have occurred during this pay. **If the payroll is not balanced per pay, then all payrolls that have run during this year will need to be reviewed. Waiting to balance the reports creates a much larger task than necessary Research shows that the error occurred on a previous payroll. To resolve, all Registers and Totals Reports (branch 1, department 100) pages will need to be compared going back possibly several pays until the error is located.

Balancing Earnings and Deductions Sub Total Page of the Payroll Register

Balancing Earnings and Deductions Sub Total Page of the Totals Report

Balancing the Totals Report to the Daily Update [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Balancing the Totals Report to the Daily Update Once the Register and Totals Report balance, the next stage is to balance the Totals Report to the Daily Update Report. The Daily Update Report provides the Tax totals for each of the various taxes. These totals will be balanced against the Totals Report. Rich, Crop off banner and Next steps. X out the 40 in the first icon and label. Location of graphic: S:\TPS\ADPWorkforceNow\WFN3.0\ClientDeliverables\ 80248_PayrollforADPWorkforceNow_IG\Documents\originalImages\ sPayrollCyclePage01.gif © 20XX ADP, Inc. 123 VMMDDYY[Course Code][Part #][Product Code][Version #]

Balancing the Totals Report to the Daily Update

Balancing the Totals Report to the Daily Update Federal Tax Total = Federal Tax Provincial Tax Total = Provincial Tax Employment Insurance Total = EI Cont + EI (company portion) Can Pension Total= Can Pen + Can Pen (Company Portion) + QC Pen QPIP Total = QPIP + QPIP (Company Portion)

Balancing the Totals Recap to the Daily Update The Portion of the Daily Update that is balanced with the Totals Recap is the cheque and deposit totals.

Balancing the Totals Recap to the Daily Update

Balancing the Daily Update to the CRA Statement of Account The CRA statements are sent out once a month. The taxes located on multiple Daily Update Reports must be added together in order to match the CRA statement total. The number of tax totals to be added together from the Daily Update Report is determined by the number of pay cycles that fall within the remit frequency. For Example: A client has a Monthly Tax Frequency which means the taxes must be remitted to the government on the 15th of the following month. The client’s payroll frequency is bi-weekly and they had thee pays this month. All taxes generated from the three pay dates that fall within the first and the end of the month, listed on the Daily Update Report, will need to be added together in order to balance to the CRA monthly statement. (PD7A)

Confirming the Number of Cheques and Deposits The Totals Recap report provides the number of cheques, deposits and 2nd bank accounts that were produced each pay cycle. In addition this report also displays the total dollar values of cheques, deposits and 2nd bank account (Ded deps).

Confirming the Number of Cheques and Deposits

Confirming a Manual Cheque Update When year to date adjustments are keyed they will appear on the payroll register with an "N" for payment type and "YTD" to state that this entry was an update only (No payments or Remittances were made). The details of what values were keyed can be found on the Payroll Register. The number of updates completed within the pay cycle can be found on the Totals Recap Report under the “Memo Pays” area. This Client completed 4 YTD adjustments this pay cycle.

Identifying when an Exemption will be Surpassed

Record of Employment Information The ROE Information report holds all the values that are required in order to complete a Record of Employment. The hours, earnings, hire date, social insurance number and business number the employee is in.

Record of Employment Information

Investigating with the Transaction Proof Report

Knowledge Check Name the reports where each of the following values/information is found (If there are multiple reports, list them): Employee level earnings and deductions? Number of errors per pay period? Company level tax exemptions? Employee level YTD gross value? Company earnings and deductions names? Company portions or Employer portions of YTD totals? Number of cheques printed?

Knowledge Check Hire date? The company total for CPP? Current Federal Tax amount for the pay period? Payment type indicator? Current Adjustments, company level EI contribution? If an employee was paid? Company business number (s)?

Module 2: Summary In summary you have learned: Which reports work together in the balancing process Which reports to use in order to verify and balance the different aspects of payroll Best Practice balancing Which reports can assist with completing some of the important government forms

Module 3: Course Closing This course is copyrighted by ADP. Design Notes for ID: NEW: Use either this slide or the next slide. Delete the one you don’t need. NEW: Use this slide ONLY for products based on PeopleSoft, i.e., ADP’s Enterprise HR solution, ADP’s Enterprise Payroll solution, ADP’s General Ledger solution, ADP’s HR Anytime solution, and ADP’s PayForce solution. NEW: Customize this slide in normal view, NOT the master slide. NEW: Insert the appropriate trademark/service mark statements from the list below and check the Marketing Access Center (MAC) for any others. Delete the ones you don’t need. ADP Connection is a registered trademark of ADP, Inc. ADP Vantage HCM is a service mark of ADP, Inc. AutoPay is a registered trademark of ADP, Inc. Documax is a registered trademark of ADP, Inc. Enterprise eTIME is a registered trademark of ADP, Inc. Enterprise HR is a registered trademark of ADP, Inc. HR Anytime is a registered trademark of ADP, Inc. iLearn@ADP is a registered trademark of ADP, Inc. PayForce is a registered trademark of ADP, Inc. ProBusiness is a registered trademark of ADP, Inc. TimeSaver is a registered trademark of ADP, Inc. TotalPay is a registered trademark of ADP, Inc. VirtualEdge is a registered trademark of ADP, Inc. NEW: Delete the red text and ensure that all text on this slide is black.

Support After Class – Additional Online Resources 72160_ezLaborManager_part 3 Support After Class – Additional Online Resources ADP has multiple locations to access online resources: The ADP Client Service Centre: This is an online repository where clients can locate various types of information. The Bridge: This is an ADP sponsored online community for ADP clients to share knowledge, skills and have questions answered by client/ADP within the community. Workforce Now Support Centre: This is an online tool built directly into Workforce Now. The tool is designed to provide users with: Step-by-Step procedures Online documentation regarding a variety of subjects Learning Bytes on a variety of subjects 140

ADP Client Service Centre The ADP Client Service Centre is an online resource available to all ADP clients. Users can access a multitude of resources using this tool: The Year End service centre, including reference materials and forms Welcome Packages, training manuals, Learning Bytes and online registration Health Tracking Program for clients who have purchased ADP Benefits Online support and service options.

Activity: Client Service Centre Refer to your handout manual

Accessing and Navigating in the Client Service Centre Users have access to this tool 24/7. This tool provides a variety of online tools: Step by Step instructional information. Learning Bytes (short 2-3 min instructional videos) on a variety of topics. Documentation providing the user with specific details about the topic searched.

Activity: Workforce Now Support Centre Refer to your handout manual

The Bridge The Bridge is sponsored by ADP, and is an exclusive online community for ADP clients. This community connects HR and payroll practitioners from across Canada and provides an environment where users can ask questions, find answers, and network with peers. The community is free, always available, and is an excellent resource for support on a variety of subjects.

Benefits to Registering for The Bridge Allows payroll practitioners and HR professionals like you to connect, engage and share information in an easy-to-use, fully accessible online forum. Acts as an additional resource for support, frequently asked questions and information for ADP clients of all sizes using all products. Always on, for 24/7/365 access anywhere in Canada. Easy to use.

Course Closing You are now able to: Describe the reporting workflow Identify the different field names when using different interfaces Identify which reports are available during the preview and final processing stage Define which reports have custom sorting options Identify which reports require setup or specific conditions in order to produce Identify which information is found in each of the report Execute Best Practice balancing Identify which reports can assist with completing some of the important government forms

Survey How satisfied are you that the training you completed prepared you to begin using your ADP solution?