Houston Renewable Energy Group (HREG) Website Refresh Project Report

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Presentation transcript:

Houston Renewable Energy Group (HREG) Website Refresh Project Report This template can be used as a starter file to give updates for project milestones. Sections Right-click on a slide to add sections. Sections can help to organize your slides or facilitate collaboration between multiple authors. Notes Use the Notes section for delivery notes or to provide additional details for the audience. View these notes in Presentation View during your presentation. Keep in mind the font size (important for accessibility, visibility, videotaping, and online production) Coordinated colors Pay particular attention to the graphs, charts, and text boxes. Consider that attendees will print in black and white or grayscale. Run a test print to make sure your colors work when printed in pure black and white and grayscale. Graphics, tables, and graphs Keep it simple: If possible, use consistent, non-distracting styles and colors. Label all graphs and tables. Team Rocket: Farhan Shaikh Sami Hussaini Gao Parker Michael Comer

Today’s Agenda Project Overview Planning vs Execution Lessons Learned Next Steps Sections Right-click on a slide to add sections. Sections can help to organize your slides or facilitate collaboration between multiple authors. Notes Use the Notes section for delivery notes or to provide additional details for the audience. View these notes in Presentation View during your presentation. Keep in mind the font size (important for accessibility, visibility, videotaping, and online production) Coordinated colors Pay particular attention to the graphs, charts, and text boxes. Consider that attendees will print in black and white or grayscale. Run a test print to make sure your colors work when printed in pure black and white and grayscale. Graphics, tables, and graphs Keep it simple: If possible, use consistent, non-distracting styles and colors. Label all graphs and tables.

Project Overview Evaluate current site Provider Solutions Resources Build the Test site Iterative reviews Feature Testing Documentation and training Admin guide On-site training Credential hand-off This project was to revamp and refresh the website of Houston renewable energy groups - website The client, who I will refer to as HREG serves Houston educating local community about renewable energy technologies, innovation, and promoting local renewable energy businesses. The goal of this project Research and propose improvements to HREG’s website platform Then – implement, Test, and review the site features, plugins and layouts, that satisfied HREG requirements. Meeting with HREG weekly to review the progress, add HREG specific content and discuss the next steps Finally - with content provided by HREG – website committee and work to brainstorm and implement ideas Train HREG team on day-to-day upkeep and provide documentation Finally - provide thorugh documentation on our work and train HREG team members on day-to-day upkeep of the newsite. Easy?

Project Overview - Value Value of Project to HREG Since HREG relies on volunteer contributions, having a strong web presence will attract more talent to the group, increase local audience, and instigate innovation. The website will increase HREG’s visibility in local community and increase voluntary donations. Value to Students Real project based work experience Specifically – Work and time estimations and requirements gathering Chance to learn more about renewable energy in Houston The target audience for this website will be: community members, volunteers, donors, attendees of HREG events. Essentially these people will have interest / curiosity about renewable energy on a professional or personal level.

Project Overview - Old Site Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - Requirements Inform People about HREG Create eNewsletter Update existing site content Attract and Manage Volunteers Forms - Information requests Forms - Newsletter Signup Forms - Volunteer Signup Solicit Donations Implement a method for HREG to receive online donations Social media integration Integrate HREG website and social media tools (HREG Facebook, LinkedIn, Twitter, Blog, Wiki, etc.)   Subscription links to related sites To renewable energy related feeds from other state-wide or national renewable energy organizations Online Calendar Present calendar of events related to renewable energy theme Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview – New Site Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - Events Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - Volunteers Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - Forms Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Planning VS Execution And some fun project analytics 122 hours Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Communications 2052 WhatsApp Messages Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Planning VS Execution Planned scope of work Actual work load Client expectations Team Schedules Actual work load Planned scope of work Client Expectations Actual Work Load Team Schedules Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Original Timelines Great to have… Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Actual Timeline The following slides show several examples of timelines using SmartArt graphics. Include a timeline for the project, clearly marking milestones, important dates, and highlight where the project is now.

Issues and Resolutions Description of the issue How was it resolved? What and how did it impact the project? Duplicate this slide as necessary if there is more than one issue. This and related slides can be moved to the appendix or hidden if necessary.

Outstanding Items and steps forward Team Items Follow training sessions with client in person at UH Additions to Documentation based on Clients first few weeks with Test site Meeting with HREG Webmaster before moving from Testing to production Client Items Feedback on issues while getting to know the Test environment Successful logins with all Test site feature credentials

Dependencies and Resources Project Vendors Manufacturing Sales Engineering Remote Teams What are the dependencies that affect the timeline, cost, and output of this project?

Project Communications Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Planning VS Execution Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Planning VS Execution Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Planning VS Execution Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - New Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - New Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Overview - Value Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Project Status What progress has been made since the previous milestone? Which tasks have been completed? What issues have been resolved? What new issues have risen? * Is the project currently ahead of schedule, on track, or delayed? If delayed, what is the mitigation plan? * If any of these issues caused a schedule delay or need to be discussed further, include details in next slide.

Project Overview - Value [Value of Project to HREG] Since the group relies on individual volunteer contributions, having a strong web presence will attract more talent to the group, increase local audience, and instigate innovation. The website will increase HREG’s visibility in local community and increase voluntary donations.   [Value to Students] Team Rocket lea Before I go into the scope and schedule of the project, lets talk about the value this project provided Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation

Looking Ahead When is the next milestone? What are the expected deliverables? Known risks and issues What is the investigation timeline for these issues? What are the immediate next steps?

Timeline 2 Date 1 Date 2 Date 3 Date 4

Timeline Date 1 Date 2 Date 3 Date 4

Appendix Prepare slides for the appendix in the event that more details or supplemental slides are needed. The appendix is also useful if the presentation is distributed later.

Appendix Budget Design documents Marketing plan Supplemental documents Contact information Project summary: does it have a project description, project measurable organizational value, does it have scope and a schedule Comparison of planned versus actual is the original scope listed in the history of any approved changes, comparing the original schedule deadline versus the actual completion date, test plans and test results Any outstanding issues itemized as a list of both team issues and client issues, with expected dates of completion. Any ongoing support needed beyond in the semester by the client, and how the team proposes to meet the need. -Content presented is comprehensive, accurate, and believable -Key points are noted -Presentation is well-organized, clear, and effectively structured -There is an introduction to gain the audience’s attention and explain the purpose of the presentation