Managing your bibliographic data Suzanne Tatham s.Tatham@sussex.ac.uk

Why use reference management tools? Keep a record of everything that you use Organise your references systematically Assign keywords/tags Record accompanying research notes Insert references for citations as you write Create a bibliography in your chosen style

Zotero Web based and free to use Standalone version or a Firefox plugin Not fully supported by IT Services & not installed on ITS PCs Recommend that it’s used on your own PC/laptop Allows you to grab bibliographic information with one click

Adding material to Zotero

Organising your references

Tagging items Tag items as another method of organisation Tags may also be imported when you grab records

Creating timelines

Creating bibliographies Download and install plugins from the Zotero website On ITS PCs there may be a clash with other plugins – for help see http://www.sussex.ac.uk/its/help/faq?faqid=2584 Allows you to add citations as you type and create a bibliography at the end Bibliography can be edited or added to Can select different referencing styles

Adding a citation

Group libraries

Mendeley Desktop and web-based Needs to be downloaded on your own computer Free to use Key feature allows annotation of PDFs Social/collaborative elements (profiles/contacts etc)

Endnote Installed on all University owned PCs You would need to buy an individual copy for your own PC (£75) Endnote Basic (previously Endnote Web) is free and offers online features

Endnote

Add items

Check for full text Options to search catalogues and databases – not recommended!

Adding citations

How do you choose? Paid vs free? Will you be using one single computer for your research or moving between several? What do your colleagues/peers/supervisor use? What features are most important to you? What support is available? Detailed comparisons are available online

Comparison tables http://www.imperial.ac.uk/media/imperial-college/administration-and-support- services/library/public/Reference_management_software_comparison.pdf http://www.mendeley.com/compare-mendeley/

To consider Experiment with different options – worth spending the time earlier rather than later What are you going to collect and how will you organise it? How will you back up your data? How often? What would happen if you lost it?

Where to go for support Study Direct ‘Zotero for Beginners’ Study Direct ‘Using Mendeley to manage your references’ Zotero website - www.zotero.org ITS webpages for FAQs - http://www.sussex.ac.uk/its/help/faq ITS Endnote training - http://www.sussex.ac.uk/its/services/informationandsupport/training/coursedescriptions