Local Account (LA) Fund for repayments & State CDBG Performance & Evaluation Report (PER) – updates to the PR28 Financial Summary for State CDBG Grantees

Local Account (LA) Fund for repayments

An alternative to wiring funds to the line of credit, the LA fund is the reporting of deposits in a grantee-controlled account

For HUD-directed repayments, HUD will direct you which method to use.

An alternative to wiring funds to the line of credit, the LA fund is the reporting of deposits in a grantee-controlled account For HUD-directed repayments, HUD will direct you which method to use. For State-direct repayments from local governments, HUD approval is not necessary.

The LA Fund is grant-specific.

The PR28 Financial Summary now captures LA funding and draws on the report for the grant that those funds were repaid to.

The LA Fund is grant-specific. The PR28 Financial Summary now captures LA funding and draws on the report for the grant that those funds were repaid to. The PR28 Financial Summary no longer gives credit for LMI Benefit with activities that are cancelled with draws.

Grantees previously used the revise voucher function to move the funds from an ineligible activity to an eligible activity.

Grant-based accounting added restrictions to the revision of vouchers.

Grantees previously used the revise voucher function to move the funds from an ineligible activity to an eligible activity. Grant-based accounting added restrictions to the revision of vouchers. DO NOT revise grant vouchers for local account repayments. However, voucher revisions are still used for line of credit repayment (Activity #2-process). Program income vouchers are just cancelled.

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Steps: Create an LA Receipt for the repayment (similar to program income receipts) Submit a request to cancel activity with draws. Once approved, cancel the activity. The LA account is available to fund and draw for eligible activities (i.e. the reporting mechanism)

Nuances of LA:

Add the LA funding to ongoing activities, replacing some EN funding, because cash management rules apply – draw LA first.

Nuances of LA: Add the LA funding to ongoing activities, replacing some EN funding, because cash management rules apply – draw LA first. The manually-entered “grant year” for the ineligible activity, may not be the same as the LOCCS grant year that the LA fund reflects. If not, the PR28 Financial Summaries have to be adjusted accordingly.

Nuances of LA: Add the LA funding to ongoing activities, replacing some EN funding, because cash management rules apply – draw LA first. The manually-entered “grant year” for the ineligible activity, may not be the same as the LOCCS grant year that the LA fund reflects. If not, the PR28 Financial Summaries have to be adjusted accordingly.

Activity Funded and Grant Year 2013 indicated.

Vouchers went to both 2012 and 2013 Grants.

Activity Funded and Grant Year 2013 indicated. Vouchers went to both 2012 and 2013 Grants. The LA repayments are associated with 2012 and 2013.

Activity Funded and Grant Year 2013 indicated. Vouchers went to both 2012 and 2013 Grants. The LA repayments are associated with 2012 and The PR28 Financial Summaries have to be revised, a negative amount on the 2012 report and a positive amount on the 2013 report. *Not a problem for grants

Local Account (LA) Fund for repayments & State CDBG Performance & Evaluation Report (PER) – updates to the PR28 Financial Summary

State CDBG Performance & Evaluation Report (PER) – updates to the PR28 Financial Summary

Confusion over the CAPER and PER?

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PR28 Activity Summary (program year-basis) PR28 Financial Summaries (annual grant-basis)

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Confusion over the CAPER and PER?

Part 91 applies to States. Including the ConPlan, Action Plan, and the CAPER.

Confusion over the CAPER and PER? Part 91 applies to States. Including the ConPlan, Action Plan, and the CAPER. Notice said that the eCon Module would have to be used for ConPlans submitted on or after Nov. 15, 2012.

Confusion over the CAPER and PER? Part 91 applies to States. Including the ConPlan, Action Plan, and the CAPER. Notice said that the eCon Module would have to be used for ConPlans submitted on or after Nov. 15, State PER enhancements in eCon Module?

Upcoming Notice will clarify the relationship between the CAPER and PER. -Complementary, not Duplicative -Tools, guides and enhancements built around the CAPER are for States too.

Revisiting the Submission Procedure

Notice 11-03, page 4-5

Submission Procedure will be revised in the upcoming State PER Notice to ensure that the adjustments are being done by the State and to ensure that the reports are out for public comment.

Adjustments to the PR28 Financial Summary

………………………………………..

Components of the PER and where it gets the info from: Activity Summary Financial Summaries

PR28 ACTIVITY SUMMARY

Program year-based

PR28 ACTIVITY SUMMARY Program year-based Captures activities open at sometime during the program year, regardless of funding source.

PR28 ACTIVITY SUMMARY

PR28 FINANCIAL SUMMARY

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

Receipts of Program Income (PI, RL, SF) During* Initial Program Year Deposit of Annual Grant +/- Adjustments on Line 3 * Program income receipts and vouchers can be back-dated to the prior program year for the first 90 days of the new year

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

Funding from Program Income (PI, RL, SF) During Initial Program Year Grant Funding & Funding from the LA account for the same grant

Total obligated to recipients from just the grant. Consider the compliance relationship to 24 CFR and HUD Line 11 – Timely Distribution

This is the only place in IDIS to enter the amount of the administration cost match required by 24 CFR (a)(1). Line 18 must be ≥ (Line 31 minus 100,000.00); Line 18 – Admin Match

Funding from Program Income (PI, RL, SF) During Initial Program Year Grant Funding & Funding from the LA account for the same grant

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

Draws from Program Income (PI, RL, SF) During* Initial Program Year Grant Draws & Draws from the LA account for the same grant

(line 43 / line 48) cannot exceed 15% pursuant HCDA § 105(a)(8) Line 49 – Public Service Cap

(line 52 / line 57) cannot exceed 20% § (a)(3)(ii) Line 58 – Original Planning Admin Cap

(line 59 / line 61) cannot exceed 20% § (a)(3)(iii); Line 62 – New Planning Admin Cap – 2 nd Tier

Draws from Program Income (PI, RL, SF) During* Initial Program Year Grant Draws & Draws from the LA account for the same grant

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

Draws from Program Income (PI, RL, SF) During* Initial Program Year Grant Draws & Draws from the LA account for the same grant

Draws from Program Income (PI, RL, SF) for up to 3 Program Years Draws from up to 3 grants & Draws from the LA account(s) for the same grant(s)

(line 68 / line 76) must be greater than or equal to 70% for the specified time period; Line 77 – LMI Overall Benefit

Draws from Program Income (PI, RL, SF) During* Initial Program Year Grant Draws & Draws from the LA account for the same grant

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit

Review

Local Account (LA) Fund for repayments

For HUD-directed repayments, HUD will direct you which method to use. For State-direct repayments from local governments, HUD approval is not necessary.

IDIS Manual for States is updated to cover the LA fund functionality DO NOT revise grant vouchers for local account repayments. However, voucher revisions are still used for line of credit repayment (Activity #2-process). Program income vouchers are just cancelled.

The manually-entered “grant year” for the ineligible activity, may not be the same as the LOCCS grant year that the LA fund reflects. If not, the PR28 Financial Summaries have to be adjusted accordingly.

State CDBG Performance & Evaluation Report (PER) – updates to the PR28 Financial Summary

Upcoming Notice will clarify: The relationship between the CAPER and PER, The submission procedure, and Address updates for grant-based accounting and LA fund.

PR28 Financial Summary: Table of Contents Part I: Financial Status A. Sources of State CDBG Funds B. State CDBG Resources by Use C. Expenditures of State CDBG Resources D. Compliance with Public Service Cap E. Compliance with Planning and Administration Cap Part II: Compliance with Overall Low and Moderate Income Benefit