Fall Membership School Night Planning

School Night Planning Resource Kit CUSTOM stickers- These will be with the person doing the Boy Talk Hot Cards (Patches or Rockets) On Boarding Envelopes (please DO NOT stuff with the applications) Boys’ Life Mini Mag Yard Signs Parent Orientation Guide Flyers Pack Specific Resources ( What we do!) –Calendar, Contact, Meeting Info, Station Signs THE PLAY BOOK! 2

THE PLAY BOOK 3 NEW FOR 2016!

School Night Planning Additional Resources 4

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6 Marketing and Conducting the IDEAL School Night Quick Tips!!! School Night Planning

School Night Planning Marketing your School Night 7 Points of Contact –Boy Talk –Flyers & Yard signs –Scout to boy invite –Parent to parent invite (Utilize your Leader’s Facebook) or even your school’s social media –Church newsletter or announcement board –PTO newsletter –Consider PTO night, Ice Cream Social, meet the teacher night or other event that is already scheduled and will have traffic. –DO NOT settle for this in place of a traditional Boy Talk and School Night 7

School Night Planning Quick Tips It’s held at the School! It happens within the first Three Weeks of School’s beginning Avoid Mondays and Fridays We MUST ask them to join! Turn in Application to DE or District Membership Chair within 24 hours 8

School Night Planning Leading up to the School Night- PRINCIPAL Begin NOW Call your principals NOW to know to set up your Boy Talks –Target the first THREE WEEKS of School for Boy Talks and School Night Speak with Principal about several topics Flyer Drops Boy Talks School Night Location School Distribution List and Social Media Ask about meet the teacher/curriculum night Remember DO NOT settle for this in place of a traditional Boy Talk and School Night, but have a presence there if you are able. 9

School Night Planning Leading up to the School Night- Before Before arriving –Get Receipt book, applications & pens –Get Station Signs ready. –Create handouts(unless they are bringing them out that night Pack Schedule/ Calendar, contact information, Schedule Den Leaders to greet (with a smile ) –Make sure volunteers are in each of their station and review again with them on what they need to do. –Bring signed pack check for new youth registrations 10

School Night Planning The School Night FIVE Station Model New for 2016: –Structured to be an ‘OPEN HOUSE’ that’s takes a parent min to complete- No hard start –Families are coming anticipating 30 min –New families visit stations and progressively learn more –Keeps it quick, but gets information to them –Application capture is enhanced with this model –Consider giving them more info prior to your next pack mtg. –If short on volunteers, consider combining stations –Consider only having one or two people in uniform. More uniforms may create the sense that there isn’t a place for a new volunteer. Might be intimidating for some new families. 11

School Night Planning The School Night FIVE Station Model 12 STATION 1: WELCOME Brief overview of the process. Greet every family that comes to your station and ask them to sign in. Provide them with the “New Scout Parent Orientation Guide”. Tell each family that there are five stations that they will visit to complete the sign-up process and that it will take minutes. Materials: –Station 1 sign –“New Scout Parent Orientation Guide” –Parent Attendance Roster, pen A friendly face outside IN Scout uniform!

School Night Planning The School Night FIVE Station Model 13 STATION 2: WHAT WE DO! Share the excitement of Cub Scouting! Speak to several families at once. Hand out your pack’s fact sheet, calendar, leader contact information, and cost to join. Hand out uniform information sheet and mini-Boys’ Life magazine. Materials: –Pack fact sheet –Station 2 sign –Scout Shop Guide to the Uniform –Boys’ Life mini mags

School Night Planning The School Night FIVE Station Model 14 STATION 3: REGISTRATION Help parents complete application and family survey. Answer questions about pack fees/payment plans, financial assistance. Set up extra tables so everyone has plenty of room to complete application. Make sure parents know when and where the next meet will be held Materials: –Station 3 sign –BSA Youth Applications –Pens –Parent Information/survey sheet

School Night Planning The School Night FIVE Station Model 15 STATION 4: CHECK OUT Collect fees for BSA registration and Boys’ Life subscription. Collect family survey sheets. Applications should be signed by Cubmaster, and put into report envelope Give parents HOT Cards, Patch/ Rocket and temporary membership card. Materials: –Calculator –Station 4 sign –Cub Scouting Recruiting Report envelope for applications and fees

School Night Planning The School Night FIVE Station Model 16 STATION 5: Q&A Make sure parents know when and where the first meeting is. Have as many den leaders and assistant den leaders available to talk about their dens. This is your Flight-Risk Station, any parent can peal off from other stations and may have questions or want to turn in applications later. Use this station to have a conversation on what is holding them back. This might be a great station for the excited Cubmaster to man. Materials: –Station 5 sign

School Night Planning Fall Membership Campaign Timeline 17 Get on school calendar Talk to School Principals Order flyers Pick up supplies Update BeAScout. Unit Locator 7-10 days 1 week 1 to 2 days Day of event School Night The first 48 hrs Finish prep work Verify leader roles Finalize pack handouts 2 nd Flyer drop Boy Talks Complete prep work Reminder Blast to school list Verify with school Verify leaders and other helpers Set up room Make sure all know what to do Ask to join Get signed completed applications Turn in correctly completed applications to DE Turn in correct amount of money ASAP 1 st Flyer drop Place yard signs Place posters Recruit leaders Make pack information handouts Blast to school list

QUESTIONS? 18

THANK YOU!!!! 19