Update on Oak Cliff Municipal Center Addition Economic Development Committee June 6, 2016

Purpose Provide an update on plans for the expansion of the Oak Cliff Municipal Center (OCMC) building to enhance service to our customers. Summarize the challenges and needs associated with the facility Review Costs and Funding Discuss Next Steps 2

OCMC Overview OCMC is the City’s “front door” for development, as all permits for construction or additions are issued from this facility Customers include developers and builders, their architects and engineers, small business owners and home owners. 3

OCMC Overview OCMC was originally constructed in 1955 as a Southwestern Bell facility and was acquired by the City in 1985 Departments with employees housed at OCMC include:  Sustainable Development and Construction  Public Works  Trinity Watershed Management  Code Compliance  Dallas Police Department  Dallas Water Utilities 4

OCMC Overview Sustainable Development and Construction employees at OCMC include:  Building Inspection  Engineering – 30  Real Estate – 26  Subdivision and GIS - 12 Other departments with employees at OCMC  Public Works and Transportation (PWT) – 128  Trinity Watershed Management (TWM) – 75  Code Compliance Services (CCS) – 61  Dallas Police Department (Parking Enforcement) – 33  Dallas Water Utilities - 6 5

Increased Demand for Services Construction Activity 6 * * 2011 spike attributable to Parkland, UT Southwestern and Love Field Projects

Increased Demand for Space Staffing Increases to Meet Demand 7

Expansion Objectives Enhance service to all our customers. Provide adequate space for all Departments housed at OCMC Ensure building can utilize latest technology and utilize space efficiently Provide adequate parking 8

Issues with Current Facility Building Space limitations Inadequate parking for customers and employees Challenging floor plate and design of existing building 9

Challenges and Needs 10 While a primary customer service objective is to leverage technology wherever feasible to enhance customer service and limit the need to visit OCMC there remains a need to accommodate customers at OCMC  Building Inspection permit review alone had 49,500 visitors last year, averaging 200 visitors a day.  All SDC services generate over 250 visitors a day to OCMC in addition to those generated by other departments housed at OCMC

Challenges and Needs Inadequate space  Staffing levels have increased at OCMC in an effort to keep pace with development and construction activities  Increased staffing has led to space constraints resulting in  Congested office suites  Limited storage space  Constraints on hiring  Challenges to renovation scenarios due to limited flex space  Inadequate customer areas 11

Challenges and Needs Inadequate parking  Only 54 dedicated visitor spaces for all functions housed at OCMC  For the 530 employees officed at the OCMC, there are only 254 parking spaces immediately adjacent to the building  Additional parking spaces are accessible to employees, but require crossing 12 th Street 12 Employee Parking Customer Parking

Advantages to Expanding at OCMC A centralized location easily accessible to the Southern Sector and to all parts of the city is critical to SDC’s mission Developer “One Stop Shop”  Proximity to Public Works (historic infrastructure information)  Proximity to Trinity Watershed Management (Flood Plain Information) No land acquisition costs OCMC helps support economic activity in the Southern Sector A new facility at a new location with all existing departments would more than triple the costs of construction, plus require land acquisition 13

Efforts to Date An RFQ was advertised in 2015 for a design-build contract for the OCMC expansion A total of 10 vendors submitted proposals W. B. Kibler Construction Company Ltd. was determined to be the most qualified vendor 14

Building Specifications The proposed permit center expansion will:  Be built immediately behind the existing building on a portion of the employee parking lot  Be between 38,000 – 42,000 square feet  Include a parking garage for employees and customers  Be LEED Gold Certified or better  Utilize the latest technology for energy management and customer service  Include a conceptual design, structural review and cost estimate for the renovation of the existing OCMC 15

Cost & Funding The total proposed cost of the expansion is $20,000,000 to be paid entirely from the Building Inspection Enterprise Fund No debt service will be incurred Positive benefit to other departments housed at OCMC that in part depend on the General Fund for facilities. 16

Next Steps On June 22 an item will appear before City Council to authorize the design of the expansion in the amount of $2,072,303 Design and pre-construction work is estimated to be completed by September 2017 In November 2017 an item will appear before City Council to award the construction of the facility The expansion project is estimated to be completed by November

Questions? 18