Rotary District 7150 Youth Exchange, Inc. You’re Expecting a New Arrival Congratulations! Self-Orientation Program for Host Families and Club Youth Exchange Personnel Thank you for agreeing to host a Rotary Exchange Student

Rotary District 7150 Youth Exchange, Inc. Host Family Self-Training Module Please review these charts with your family. It is in 4 parts. Please review these charts with your family. It is in 4 parts. Complete the review questions after each part. Open the Self-test file, complete the questions and then open the Training Certification file, fill it in and submit it for credit. Complete the review questions after each part. Open the Self-test file, complete the questions and then open the Training Certification file, fill it in and submit it for credit. If you have questions please contact your Host Club YE Officer (“YEO”) or our Inbound Vice Chair, Bill Rosentel at If you have questions please contact your Host Club YE Officer (“YEO”) or our Inbound Vice Chair, Bill Rosentel at You will receive a Host Family Handbook, contact information and culture information about the home country of your student from the YEO. You will receive a Host Family Handbook, contact information and culture information about the home country of your student from the YEO.

Rotary District 7150 Youth Exchange, Inc. Orientation Sections Part I Part I What is Rotary and its purpose?What is Rotary and its purpose? Rotary involvement & support systemRotary involvement & support system Who are Rotary exchange students?Who are Rotary exchange students? Part II Part II Expectations – families, students, clubsExpectations – families, students, clubs Arrival and settling inArrival and settling in Insurance, Finances, Travel, School, OtherInsurance, Finances, Travel, School, Other Part III Part III Student ProtectionStudent Protection Part IV Part IV Being the first, second, last host familyBeing the first, second, last host family Activities and calendarActivities and calendar End of the yearEnd of the year

Rotary District 7150 Youth Exchange, Inc. Part I – About Rotary Upon completion you should: Upon completion you should: Have a basic understanding of Rotary, its goals and objectivesHave a basic understanding of Rotary, its goals and objectives Know what you can expect from RotaryKnow what you can expect from Rotary Know the purpose of the YE ProgramKnow the purpose of the YE Program Know where you can get supportKnow where you can get support Have a basic definition of an exchange studentHave a basic definition of an exchange student

Rotary District 7150 Youth Exchange, Inc. What is Rotary International? World’s oldest and most international service organization World’s oldest and most international service organization 1.27 million Rotarians, in 200 countries1.27 million Rotarians, in 200 countries Celebrated 100 th anniversary in 2005Celebrated 100 th anniversary in ,118 clubs, in 538 districts34,118 clubs, in 538 districts Rotary Motto: “Service Above Self” Rotary Motto: “Service Above Self” “The Four Way Test” - Rotarians ask: “The Four Way Test” - Rotarians ask: Is it the TRUTH?Is it the TRUTH? Is it FAIR to all concerned?Is it FAIR to all concerned? Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships? Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned? The Rotary Foundation provides funds for The Rotary Foundation provides funds for Ambassadorial ScholarshipsAmbassadorial Scholarships Immunization for polio and other diseases worldwideImmunization for polio and other diseases worldwide Other international humanitarian needsOther international humanitarian needs

Rotary District 7150 Youth Exchange, Inc. What is Rotary District 7150? In Central NY, Rotary is District 7150 In Central NY, Rotary is District counties6 counties Cayuga, Herkimer, Madison, Oneida, Onondaga, & Oswego Cayuga, Herkimer, Madison, Oneida, Onondaga, & Oswego Includes major cities of Syracuse, Utica, Rome, Oneida, Oswego and Auburn Includes major cities of Syracuse, Utica, Rome, Oneida, Oswego and Auburn 43 Rotary Clubs – most participate in Youth Exchange in some form43 Rotary Clubs – most participate in Youth Exchange in some form Approximately 1,200 Rotarians locallyApproximately 1,200 Rotarians locally Youth Exchange: annually (approx.)Youth Exchange: annually (approx.) 20 Inbound students (from 14 countries) 20 Inbound students (from 14 countries) 20 Outbound students (to 16 countries) 20 Outbound students (to 16 countries) 6 STEP (summer) exchanges 6 STEP (summer) exchanges

Rotary District 7150 Youth Exchange, Inc. What is Youth Exchange International District-to-District program International District-to-District program 8,000 exchange students annually worldwide 8,000 exchange students annually worldwide Open to children of Rotarians and non-Rotarians alike Open to children of Rotarians and non-Rotarians alike Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Operated completely by volunteer Rotarians as part of Rotary’s commitment to international and community service Accreditation/Certification: Accreditation/Certification: CSIET – Council on Standards for International Educational TravelCSIET – Council on Standards for International Educational Travel Rotary InternationalRotary International US State DepartmentUS State Department

Rotary District 7150 Youth Exchange, Inc. Purpose Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Provide high school students an opportunity to spend a year studying in another country, learning the language, discovering the culture, developing skills and maturity Bring the world into our local communities through friendship Bring the world into our local communities through friendship Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time Promote Rotary’s goal of world peace and understanding, one person, one exchange at a time

Rotary District 7150 Youth Exchange, Inc. Responsibilities of Rotary Select qualified host families Select qualified host families Provide a counselor & monthly allowance Provide a counselor & monthly allowance Help with school arrangements Help with school arrangements Be an advocate for the student Be an advocate for the student Club YEO/Counselor “supervise” student Club YEO/Counselor “supervise” student Communicate & support host families & schools Communicate & support host families & schools Help with transportation for “special events” Help with transportation for “special events”

Rotary District 7150 Youth Exchange, Inc. Responsibilities of Rotary You can expect the Club YEO/Counselor to: You can expect the Club YEO/Counselor to: Be Dept. of State Certified to work in YEBe Dept. of State Certified to work in YE Maintain contact once/month (minimum)Maintain contact once/month (minimum) Assure student attends Club meetings once/month (minimum)Assure student attends Club meetings once/month (minimum) Encourage involvement by Club membersEncourage involvement by Club members Help with school issues during yearHelp with school issues during year Arrange transition to each new host familyArrange transition to each new host family Maintain student’s Emergency FundsMaintain student’s Emergency Funds Available 24/7/365 for supportAvailable 24/7/365 for support

Rotary District 7150 Youth Exchange, Inc. Support System You will receive a list of Club & District Committee representatives to contact You will receive a list of Club & District Committee representatives to contact We are here to support you and help assure a meaningful exchange for both you and your new son/daughter We are here to support you and help assure a meaningful exchange for both you and your new son/daughter Club LevelClub Level Youth Exchange Officer Youth Exchange Officer Counselor Counselor President President District LevelDistrict Level Country Counselor Country Counselor Chairperson: Tom Taylor, ext. 367 Chairperson: Tom Taylor, ext. 367 Student Protection Officer: Pam Fallesen: Student Protection Officer: Pam Fallesen:

Rotary District 7150 Youth Exchange, Inc. Who are Exchange Students? Outstanding young people who are: Outstanding young people who are: Age 15-18½ upon arrivalAge 15-18½ upon arrival Carefully selected and well preparedCarefully selected and well prepared Most speak English wellMost speak English well Anxious and excited to:Anxious and excited to: Learn our language Learn our language Discover American culture Discover American culture Represent their countries Represent their countries Become part of your family Become part of your family

Rotary District 7150 Youth Exchange, Inc. Part 1 - Review 1. As a host family, you may be asked to answer questions about Rotary. What could you say about Rotary, its goals and objectives? 2. What is the purpose of the Youth Exchange program? 3. As a Rotary host family, you are taking on a great responsibility in caring for a student, in return, what should you expect from Rotary? 4. What types of communications will you be receiving?

Rotary District 7150 Youth Exchange, Inc. Part II - Expectations Completion of this part should: Completion of this part should: Provide you insight into our expectations of youProvide you insight into our expectations of you What you can expect from your exchange studentWhat you can expect from your exchange student Information on adjusting to your new son/daughterInformation on adjusting to your new son/daughter Specifics on various aspects of the programSpecifics on various aspects of the program

Rotary District 7150 Youth Exchange, Inc. Expectations of Host Families Provide a home away from home Provide a home away from home Be parents: Give love, support, encouragement, understanding, and discipline Be parents: Give love, support, encouragement, understanding, and discipline Treat student like your own child – assign chores & set house rules Treat student like your own child – assign chores & set house rules Clearly communicate your family expectations to your student Clearly communicate your family expectations to your student

Rotary District 7150 Youth Exchange, Inc. Expectations of Host Families Provide room, board, & guidance Provide room, board, & guidance Provide opportunities to participate in family, school & community activities Provide opportunities to participate in family, school & community activities Help them with challenges Help them with challenges LanguageLanguage School (Homework, Activities)School (Homework, Activities) Culture shock (try to understand theirs & help them adjust to ours)Culture shock (try to understand theirs & help them adjust to ours) Homesickness (Keep them busy)Homesickness (Keep them busy) Provide an ear to listen, a shoulder to cry on, a hand to depend on Provide an ear to listen, a shoulder to cry on, a hand to depend on

Rotary District 7150 Youth Exchange, Inc. Expectations of Students Adapt to and engage with host family Adapt to and engage with host family Learn our language and learn our culture Learn our language and learn our culture Perform well in school – they must attend Perform well in school – they must attend Communicate (do not withdraw) Communicate (do not withdraw) Represent country and Rotary Represent country and Rotary Participate in Rotary, school, and community activities Participate in Rotary, school, and community activities Return home within 2 weeks of end of school, or 1 week after USA Tour Return home within 2 weeks of end of school, or 1 week after USA Tour

Rotary District 7150 Youth Exchange, Inc. Expectations of Students Accept Program Rules & Guidance Accept Program Rules & Guidance No Driving, Drinking and DrugsNo Driving, Drinking and Drugs No SmokingNo Smoking School attendance and participation requiredSchool attendance and participation required Choose friends carefullyChoose friends carefully Do some Community VolunteeringDo some Community Volunteering Can not get a paying job – but can on occasion work as a babysitter, and chores around the house are encouragedCan not get a paying job – but can on occasion work as a babysitter, and chores around the house are encouraged Visits from home only at end of exchange yearVisits from home only at end of exchange year Limit phone calls, s, cell phones, Internet with family/friends back homeLimit phone calls, s, cell phones, Internet with family/friends back home

Rotary District 7150 Youth Exchange, Inc. Electronic Media Computers, Smart phones, Tablets, Facebook, Tweets, Twitter, Texting, etc. are the tools of this generation The Good: We can communicate quickly, maintain contact, address issues before they become problems The Good: We can communicate quickly, maintain contact, address issues before they become problems The Bad: Can be isolating, hinders integration into family, school, community The Bad: Can be isolating, hinders integration into family, school, community The Ugly: Inappropriate usage such as pornography & violent web sites; bullying; critical comments about host family, other students, Rotarians The Ugly: Inappropriate usage such as pornography & violent web sites; bullying; critical comments about host family, other students, Rotarians We ask Host Families to help your student use these tools wisely and avoid pitfalls that may damage their reputation and exchange, their host family and friends, and the Rotary exchange program

Rotary District 7150 Youth Exchange, Inc. Arrival and Settling In Welcoming your student Welcoming your student Coordinate with us on flights & changesCoordinate with us on flights & changes YE Committee member will check-in at airportYE Committee member will check-in at airport Assist with lost baggage reportsAssist with lost baggage reports Let their parents know they arrivedLet their parents know they arrived “First Night” Questions in Handbook and on our website “First Night” Questions in Handbook and on our website Introduce them to family & friends Introduce them to family & friends Encourage their involvement in family and school activities Encourage their involvement in family and school activities Do not let them retreat to their roomDo not let them retreat to their room

Rotary District 7150 Youth Exchange, Inc. Insurance Every Inbound & Outbound student insured Every Inbound & Outbound student insured Accidents/Emergencies/IllnessAccidents/Emergencies/Illness Either CISI-Bolduc or Rotary approved policy from sponsor district with minimum coverageEither CISI-Bolduc or Rotary approved policy from sponsor district with minimum coverage 24 hour emergency assistance services 24 hour emergency assistance services $1,000,000 Medical $1,000,000 Medical $100,000 for accidental death, dismemberment, or disability $100,000 for accidental death, dismemberment, or disability $50,000 emergency transport or evacuation for severe illness/injury $50,000 emergency transport or evacuation for severe illness/injury $50,000 Repatriation $50,000 Repatriation $50,000 Medical Evacuation $50,000 Medical Evacuation $50,000 non-medical emergency transport or evacuation for political or disaster $50,000 non-medical emergency transport or evacuation for political or disaster Some deductibles may apply Some deductibles may apply $500,000 Liability coverage per claim $500,000 Liability coverage per claim $250 deductible per liability claim $250 deductible per liability claim Students have policy, ID card and claim formsStudents have policy, ID card and claim forms QuestionsQuestions Contact Country Contact or Stuart Wood Jr Contact Country Contact or Stuart Wood Jr

Rotary District 7150 Youth Exchange, Inc. Medical Insurance & Care You should receive an Emergency medical release from the Host Rotary Club before they move in You should receive an Emergency medical release from the Host Rotary Club before they move in In the event of illness/accident In the event of illness/accident Stabilize student firstStabilize student first Call Rotary Contact as soon as possibleCall Rotary Contact as soon as possible Use Family doctors – Use Family doctors – Check with club they may know of Rotarian Physicians & DentistsCheck with club they may know of Rotarian Physicians & Dentists Verify cost as insurance covered or notVerify cost as insurance covered or not Notifying student’s family Notifying student’s family Let Rotary do the contacting once details are knownLet Rotary do the contacting once details are known

Rotary District 7150 Youth Exchange, Inc. Student Finances Emergency Fund Emergency Fund $ maintained by Host Club$ maintained by Host Club For true emergencies – medical, etc.For true emergencies – medical, etc. Help set up Student Bank Account Help set up Student Bank Account SSN usually not required – can use passportSSN usually not required – can use passport Most have a Credit/Debit Card Most have a Credit/Debit Card Telephone bills: set home rules Telephone bills: set home rules Students in D7150 receive a minimum Monthly Stipend from Rotary of $75.00 Students in D7150 receive a minimum Monthly Stipend from Rotary of $75.00 Help them to be accountable Help them to be accountable

Rotary District 7150 Youth Exchange, Inc. Host Family Finances Support day-to-day routine expenses Support day-to-day routine expenses Room and boardRoom and board Laundry detergent, toothpaste, soap etc.Laundry detergent, toothpaste, soap etc. Regular family activities: movies, out to eat, family trips etc.Regular family activities: movies, out to eat, family trips etc. Extra-ordinary expenses Extra-ordinary expenses Clothing and postage are student responsibilityClothing and postage are student responsibility Telephone: Long distance costs are student responsibilityTelephone: Long distance costs are student responsibility Family vacations: discuss expenses, establish cost share long before departureFamily vacations: discuss expenses, establish cost share long before departure

Rotary District 7150 Youth Exchange, Inc. Student Travel This is a Cultural & Educational Program This is a Cultural & Educational Program NOT a Travel programNOT a Travel program Written Approval from Parents required for outside district travel, however District will make final determination Written Approval from Parents required for outside district travel, however District will make final determination Students can not make own travel plans – HF must get pre-approved by Rotary Students can not make own travel plans – HF must get pre-approved by Rotary Refer to Handbook for detailsRefer to Handbook for details Unauthorized Travel will result in student being returned home Unauthorized Travel will result in student being returned home

Rotary District 7150 Youth Exchange, Inc. Student Travel Guide Club YEO/Counselor must be aware of all travel plans outside district Club YEO/Counselor must be aware of all travel plans outside district When, where, contact informationWhen, where, contact information Students can travel in USA with Host Family. Must notify Rotary of plans. Students can travel in USA with Host Family. Must notify Rotary of plans. Prior approvals required for all other travel by Host Family, Club & District Prior approvals required for all other travel by Host Family, Club & District Travel generally not approved for Easter, Christmas or International trips except to Canada (unless with Host Family) Travel generally not approved for Easter, Christmas or International trips except to Canada (unless with Host Family) No independent travel allowed No independent travel allowed

Rotary District 7150 Youth Exchange, Inc. School Educational program - student visas require attendance Educational program - student visas require attendance Visit school with Rotary Counselor ASAP to set schedule – must be a full academic course load Visit school with Rotary Counselor ASAP to set schedule – must be a full academic course load Second Language English Proficiency test administered shortly after students arrive Second Language English Proficiency test administered shortly after students arrive May need tutoring – Host club arrange – Student paysMay need tutoring – Host club arrange – Student pays NO Driver Education allowed NO Driver Education allowed Encourage participation Encourage participation SportsSports Music, Drama, etc.Music, Drama, etc. InteractInteract Help with Homework Help with Homework

Rotary District 7150 Youth Exchange, Inc. HF - Student School Responsibilities Educational Visa – Must attend school Educational Visa – Must attend school Full Course workloadFull Course workload Every effort to maintain passing gradesEvery effort to maintain passing grades Complete work assignments & homeworkComplete work assignments & homework Join extracurricular activities & sportsJoin extracurricular activities & sports Progress Reports and Report Cards Progress Reports and Report Cards HF should review with studentHF should review with student Suggest improvements when appropriateSuggest improvements when appropriate Copies are to be given to Rotary Club Counselor, Rotary Country Contact and YE ChairmanCopies are to be given to Rotary Club Counselor, Rotary Country Contact and YE Chairman

Rotary District 7150 Youth Exchange, Inc. Other Topics Dietary Issues Dietary Issues May be religious based or other – please askMay be religious based or other – please ask Many variations – discuss with the studentMany variations – discuss with the student Try to accommodate but student ultimately responsible for good nutritionTry to accommodate but student ultimately responsible for good nutrition The Exchange Cycle The Exchange Cycle Exchange students have varying mood swings – recognize themExchange students have varying mood swings – recognize them Refer to back cover of handbookRefer to back cover of handbook Get Connected Get Connected Establish contact with student’s parentsEstablish contact with student’s parents Send them newsy letters/ s about their son/daughterSend them newsy letters/ s about their son/daughter

Rotary District 7150 Youth Exchange, Inc. Part II - Review 1. Describe the “typical” exchange student and what his role should be – as a family member, as an ambassador, as a student, as a member of his new community. 2. What are your responsibilities as the Host Family? 3. Rotary has certain expectations in relation to the student that we ask you to support. What are those expectations? 4. When your student arrives, what should be among your first tasks? 5. If there is any medical emergency, what should you do? 6. As host family, what are your financial responsibilities? What are the student’s financial responsibilities? What is Rotary’s financial responsibility? 7. What is your and the student’s school responsibilities? 8. Explain Rotary’s policy relating to the student’s travel.

Rotary District 7150 Youth Exchange, Inc. Part III – Student Protection This part will provide you: This part will provide you: Rotary and our District’s policyRotary and our District’s policy Definitions of the types of abuse that may be encounteredDefinitions of the types of abuse that may be encountered How to identify an abusive situationHow to identify an abusive situation The Do’s and Do Not’sThe Do’s and Do Not’s What to do if a concern arisesWhat to do if a concern arises What you can expect Rotary to doWhat you can expect Rotary to do Who to contactWho to contact

Rotary District 7150 Youth Exchange, Inc. Student Protection Statement of Conduct Statement of Conduct for Working with Youth Rotary International strives to create and maintain a safe environment for all youth who participate in Rotary activities. To the best of their ability, Rotarians, Rotarians’ spouse, and partners, and other volunteers must safeguard the children and young people they come into contact with and protect them from physical, Rotary International strives to create and maintain a safe environment for all youth who participate in Rotary activities. To the best of their ability, Rotarians, Rotarians’ spouse, and partners, and other volunteers must safeguard the children and young people they come into contact with and protect them from physical, sexual, and emotional abuse. sexual, and emotional abuse. Adopted by RI Board of Directors Adopted by Rotary District 7150 & Empire State Youth Exchange, Inc

Rotary District 7150 Youth Exchange, Inc. Sexual Abuse/Harassment Sexual Abuse refers to engaging in implicit or explicit sexual acts with a youth or forcing or encouraging a youth to engage in such acts alone or with anyone else, regardless of gender or age. It may also include non-touching activities, Sexual Abuse refers to engaging in implicit or explicit sexual acts with a youth or forcing or encouraging a youth to engage in such acts alone or with anyone else, regardless of gender or age. It may also include non-touching activities, Sexual Harassment consists of unwelcome visual, verbal or physical conduct of a sexual nature. Sexual Harassment consists of unwelcome visual, verbal or physical conduct of a sexual nature. For purposes of protecting students, and for purposes of reporting suspected abuse or harassment, IT IS NOT NECESSARY TO DETERMINE WHICH IS WHICH. For purposes of protecting students, and for purposes of reporting suspected abuse or harassment, IT IS NOT NECESSARY TO DETERMINE WHICH IS WHICH. Both sexual abuse and sexual harassment are unacceptable and must be reported to authorities within the Rotary District Youth Exchange Program Both sexual abuse and sexual harassment are unacceptable and must be reported to authorities within the Rotary District Youth Exchange Program

Rotary District 7150 Youth Exchange, Inc. Hostile Environment & Sibling Rivalry A hostile environment - Unwelcome conduct of a sexual nature creating an intimidating, offensive or disruptive home or school environment. Examples include sexually explicit talk or s, sexually provocative images, comments on physical attributes or inappropriate touching. Even mild instances of sexual content - in talk, music, print, video, TV, and so on - even if not significant individually, may create a hostile environment if there is a pattern of such activities. Sibling rivalry – May result in jealousy, withdrawal from family activities, angry or other inappropriate behaviors or abusive behavior on the part of family children toward the exchange student.

Rotary District 7150 Youth Exchange, Inc. Sibling Relationships The Good – Family members should: The Good – Family members should: Set the exampleSet the example Be a protector and a listenerBe a protector and a listener Introduce student to friends & activitiesIntroduce student to friends & activities The Not-so-good – Family members may: The Not-so-good – Family members may: Develop jealousyDevelop jealousy Withdraw from family & exchange studentWithdraw from family & exchange student Become angry to point of harassment or physical abuseBecome angry to point of harassment or physical abuse Relations can go beyond normal bounds of siblingsRelations can go beyond normal bounds of siblings

Rotary District 7150 Youth Exchange, Inc. Cultural Differences Need to think Internationally – Not USA Need to think Internationally – Not USA Be aware of cultural differences – refer to: Be aware of cultural differences – refer to: State Dept country descriptions. Go to: in particular country)State Dept country descriptions. Go to: in particular country) Touching/Hugging is perceived by different cultures in different ways Touching/Hugging is perceived by different cultures in different ways Body language means different things Body language means different things Be aware of your student’s culture and make sure club members and others are sensitive to potential pitfalls Be aware of your student’s culture and make sure club members and others are sensitive to potential pitfalls

Rotary District 7150 Youth Exchange, Inc. Key Points Abuse & Harassment Abuse & Harassment Can occur without physical contactCan occur without physical contact Word, gestures, actions, images Word, gestures, actions, images In the event of an Allegation - Determination of Abuse or Harassment must be left to local authorities In the event of an Allegation - Determination of Abuse or Harassment must be left to local authorities

Rotary District 7150 Youth Exchange, Inc. Abuse Experts report that sexual abuse/harassment should be considered as a possibility when a student is seen as “difficult” or “suddenly does not get along with the host family”. Experts report that sexual abuse/harassment should be considered as a possibility when a student is seen as “difficult” or “suddenly does not get along with the host family”. A student who exhibits this behavior may, in fact, have been abused by an adult or sibling or could be struggling with sexual advances by peers in the community. A student who exhibits this behavior may, in fact, have been abused by an adult or sibling or could be struggling with sexual advances by peers in the community. RI Abuse/Harassment Manual – June 2006

Rotary District 7150 Youth Exchange, Inc. Avoiding Offensive Behavior Some questions to ask yourself are: How would I feel if I were in the position of the student? How would I feel if I were in the position of the student? Would my son or daughter, spouse, relative, or friend like to be treated this way? Would my son or daughter, spouse, relative, or friend like to be treated this way? Would I like my behavior published in the newspaper? Would I like my behavior published in the newspaper? Could my behavior be offensive, hurtful or threatening? Could my behavior be offensive, hurtful or threatening? Could someone misinterpret my behavior as intentionally harmful or harassing, when that is not my intent? Could someone misinterpret my behavior as intentionally harmful or harassing, when that is not my intent? If you are unsure if something might be welcome, don't do it. Always keep in mind the impact of your words or actions on the other person. If you are unsure if something might be welcome, don't do it. Always keep in mind the impact of your words or actions on the other person.

Rotary District 7150 Youth Exchange, Inc. The Myth of Intent Your intent is not relevant  Is the behavior offensive to the individual?  Is the behavior appropriate with a minor? “I didn’t mean anything by it” is not a valid defense

Rotary District 7150 Youth Exchange, Inc. Student Protection Policy Rotary’s Role: Create and maintain the safest possible environment for all participants Create and maintain the safest possible environment for all participants Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students Provide the means to address all concerns and indications of harassment or abuse Provide the means to address all concerns and indications of harassment or abuse

Rotary District 7150 Youth Exchange, Inc. Definitions Sexual Abuse Sexual Abuse Intercourse, Masturbation, Oral sex, FondlingIntercourse, Masturbation, Oral sex, Fondling Viewing pornographic materialsViewing pornographic materials Taking part in making pornographic materialsTaking part in making pornographic materials Physical Abuse Physical Abuse Hitting, shaking, squeezing, biting or burningHitting, shaking, squeezing, biting or burning Excessive physical/athletic trainingExcessive physical/athletic training Neglect Neglect Failure to meet basic physical needsFailure to meet basic physical needs Constantly left alone or unsupervisedConstantly left alone or unsupervised Failure or refusal to give affection or attentionFailure or refusal to give affection or attention Left in an unsafe “at risk” environmentLeft in an unsafe “at risk” environment

Rotary District 7150 Youth Exchange, Inc. Definitions Emotional Abuse Emotional Abuse Persistent lack of love and affectionPersistent lack of love and affection Frequent shoutingFrequent shouting TauntingTaunting Over-protectionOver-protection Constant criticism, bullying or unrealistic pressure to perform to higher expectationsConstant criticism, bullying or unrealistic pressure to perform to higher expectations Financial Abuse Financial Abuse Misappropriation of student’s fundsMisappropriation of student’s funds Overt illegal use of funds by other than studentOvert illegal use of funds by other than student

Rotary District 7150 Youth Exchange, Inc. Student Protection Code Do Do Treat students with respect - be aware of your tone of voice & manner and their reactionsTreat students with respect - be aware of your tone of voice & manner and their reactions OK to touch and hug students in a way that is not intrusive/disturbing to them or observersOK to touch and hug students in a way that is not intrusive/disturbing to them or observers Control who they hang around withControl who they hang around with Communicate with Rotary D7150 Student Protection Officer (Pam Fallesen, Tel: ) if there are any allegations or suspicions or if you have questionsCommunicate with Rotary D7150 Student Protection Officer (Pam Fallesen, Tel: ) if there are any allegations or suspicions or if you have questions

Rotary District 7150 Youth Exchange, Inc. Student Protection Code DO NOT DO NOT Engage in rough physical games including horseplayEngage in rough physical games including horseplay Use physical force in any way, especially as a form of punishmentUse physical force in any way, especially as a form of punishment Touch an exchange student in any way that could be interpreted as intrusive or sexualTouch an exchange student in any way that could be interpreted as intrusive or sexual Make sexually suggestive comments, even as a jokeMake sexually suggestive comments, even as a joke Spend excessive time alone with a student, this may lead to misunderstandingSpend excessive time alone with a student, this may lead to misunderstanding

Rotary District 7150 Youth Exchange, Inc. Student Protection Guidelines What to do if your exchange student tells you of Harassment and/or Abuse What to do if your exchange student tells you of Harassment and/or Abuse Listen attentively & let him/her know it was right to tell youListen attentively & let him/her know it was right to tell you Assure him/her that they are not to blameAssure him/her that they are not to blame Remain calm and make sure student feels safeRemain calm and make sure student feels safe Encourage student to share with you what happened and who was involvedEncourage student to share with you what happened and who was involved Make detailed notes including date & timeMake detailed notes including date & time Don’t promise to keep secrets & explain the necessity of informing Protection OfficerDon’t promise to keep secrets & explain the necessity of informing Protection Officer

Rotary District 7150 Youth Exchange, Inc. Student Protection Guidelines Keep Communications Open Keep Communications Open Assure student that you can jointly address his/her concerns/problemAssure student that you can jointly address his/her concerns/problem With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.

Rotary District 7150 Youth Exchange, Inc. Protection Officer Functions Student Protection Officer Student Protection Officer Provide training to Inbound & Outbound students, Host Families and YE volunteersProvide training to Inbound & Outbound students, Host Families and YE volunteers When an allegation of abuse is reportedWhen an allegation of abuse is reported Gather facts on allegation Gather facts on allegation Contact appropriate authorities Contact appropriate authorities Contact YE Chairperson immediately Contact YE Chairperson immediately Serve as point of contact for all agencies involved Serve as point of contact for all agencies involved Advocate for the victim to assure help is provided Advocate for the victim to assure help is provided Act as link to the professional care agencies Act as link to the professional care agencies Document all details Document all details

Rotary District 7150 Youth Exchange, Inc. D7150 Student Protection Officer Name: _Pam Fallesen_ Address: _ 2507 Country Lane, Baldwinsville, NY Telephone Numbers Home: __ ______ Cell: ___ ______

Rotary District 7150 Youth Exchange, Inc. Part III - Review 1. One of the most important responsibilities relating to the student is to keep him/her safe from ALL danger. What is Rotary’s policy on student protection? 2. Abuse can happen at home, at school, with friends. Explain abuse and its signs. 3. Should you see irregular behavior, what is your responsibility as host parent? 4. What is Rotary’s responsibility should abuse be suspected? 5. What are some issues that could arise in the family setting? 6. What are some cultural differences that you should be sensitive to? 7. What are some behaviors that you should avoid as host parent, host brother/sister? 8. If your student tells you of harassment/abuse, what should you do? 9. Who is the Student Protection Officer? What does s/he do?

Rotary District 7150 Youth Exchange, Inc. Part IV – The Host Family Part IV should Part IV should Give you insight into being the first, second or last Host FamilyGive you insight into being the first, second or last Host Family Provide you the calendar of scheduled events as we currently know themProvide you the calendar of scheduled events as we currently know them Help to prepare your student to departHelp to prepare your student to depart Some concluding commentsSome concluding comments

Rotary District 7150 Youth Exchange, Inc. Being the 1 st Host Family First Host Family First Host Family Expect excitement – everything is newExpect excitement – everything is new Orientation early September, 2016 Hosted by Baldwinsville Rotary ClubOrientation early September, 2016 Hosted by Baldwinsville Rotary Club Information provided separately Information provided separately Mandatory – All Inbound Students required to attend Mandatory – All Inbound Students required to attend Deal with theirs and your culture shockDeal with theirs and your culture shock There may be major adaptations There may be major adaptations Discuss their Culture with them. See next chart Discuss their Culture with them. See next chart Help them deal with language strugglesHelp them deal with language struggles Oversee school arrangementsOversee school arrangements Read and react to school progress reports Read and react to school progress reports First families often form the closest bondsFirst families often form the closest bonds You set the standards for the yearYou set the standards for the year

Rotary District 7150 Youth Exchange, Inc. Your Student’s Culture Read about your student’s culture to understand the differences from the USA Read about your student’s culture to understand the differences from the USA Go to & click on your students countryGo to & click on your students countrywww.state.gov “Google” the country of your student & the city of their residence“Google” the country of your student & the city of their residence Discuss differences and similarities with your studentDiscuss differences and similarities with your student

Rotary District 7150 Youth Exchange, Inc. Being the 2 nd /Last Host Family Second Host Family Second Host Family Transition issues may arise – address them earlyTransition issues may arise – address them early Establish new family practices & rulesEstablish new family practices & rules Language and culture begin to “click”Language and culture begin to “click” 2 nd Orientation end of January 2017, hosted by the Oneida Rotary Club2 nd Orientation end of January 2017, hosted by the Oneida Rotary Club Last Host Family Last Host Family Establish new family practices & rulesEstablish new family practices & rules Comfortable with language and cultureComfortable with language and culture Big events: prom, graduation, departure eventsBig events: prom, graduation, departure events Help them decide about the end of exchange “Tour of the USA”. Must decide early.Help them decide about the end of exchange “Tour of the USA”. Must decide early. District Conference - Mandatory – April 2017 District Conference - Mandatory – April 2017

Rotary District 7150 Youth Exchange, Inc. The End of the Year Leaving for home will be hard for the student and the Host Families Leaving for home will be hard for the student and the Host Families Help them to pack and check on return plans & tickets Help them to pack and check on return plans & tickets Help prepare them for reverse culture shock Help prepare them for reverse culture shock “The more successful the exchange, the harder the leaving & re-entry” “The more successful the exchange, the harder the leaving & re-entry” Maintain contact after they leave Maintain contact after they leave You WILL see them again You WILL see them again

Rotary District 7150 Youth Exchange, Inc. Activities and Calendar Students arrive Syracuse Airport Students arrive Syracuse Airport 3 rd week in August3 rd week in August Inbound Orientations I & II are Mandatory Inbound Orientations I & II are Mandatory Orientation I – Sep hosted by Baldwinsville RCOrientation I – Sep hosted by Baldwinsville RC Orientation II –Jan hosted by Oneida RCOrientation II –Jan hosted by Oneida RC Transportation by host Rotary ClubTransportation by host Rotary Club District Conference, Apr Mandatory District Conference, Apr Mandatory Transportation by Host ClubTransportation by Host Club

Rotary District 7150 Youth Exchange, Inc. Activities and Calendar Trip to New York City – Optional Trip to New York City – Optional Sponsored by District 7150 & 7120Sponsored by District 7150 & 7120 Club sponsored weekends – Optional Club sponsored weekends – Optional

Rotary District 7150 Youth Exchange, Inc. Activities and Calendar Tour of USA - 30 days July Optional Tour of USA - 30 days July Optional 9200 miles across USA & return9200 miles across USA & return Chaperoned & stay in hotelsChaperoned & stay in hotels Pick-up & return in SyracusePick-up & return in Syracuse Est. cost $3,500.00Est. cost $3, Visit major National Parks & citiesVisit major National Parks & cities Depart for Home – by July 15 if not on USA trip, or Aug 10 if participating in tour Depart for Home – by July 15 if not on USA trip, or Aug 10 if participating in tour

Rotary District 7150 Youth Exchange, Inc. Contacts for ?? Or Concerns Rotary Club Level - Rotary Club Level - Youth Exchange Officer, Counselor or President in your local Rotary ClubYouth Exchange Officer, Counselor or President in your local Rotary Club District Level – District Level – Chair – Tom Taylor – tel: Chair – Tom Taylor – tel: Student Protection Officer – Pam Fallesen – tel: Student Protection Officer – Pam Fallesen – tel: Inbound Vice Chair – Bill Rosentel– tel: Inbound Vice Chair – Bill Rosentel– tel: Outbound Chair – Mindy Taylor – tel: Outbound Chair – Mindy Taylor – tel: Treasurer & Insurance – Stuart Wood Jr. – tel: Treasurer & Insurance – Stuart Wood Jr. – tel: YE Compliance Officer – Bill Stevens—tel: YE Compliance Officer – Bill Stevens—tel: Country ContactsCountry Contacts Mindy Taylor – Finland, Netherlands – tel: Mindy Taylor – Finland, Netherlands – tel: Tom Taylor – France, Japan (Inbounds), Thailand– tel: Tom Taylor – France, Japan (Inbounds), Thailand– tel: Randall Cooke –Chile, Japan (Outbounds), Brasil – tel: Randall Cooke –Chile, Japan (Outbounds), Brasil – tel: Matt Murphy– Italy – tel: Matt Murphy– Italy – tel: Randy Wilson – India – tel: Randy Wilson – India – tel: Colleen Weibel – Hungary – tel: Colleen Weibel – Hungary – tel: Norma Widman – Spain – tel: Norma Widman – Spain – tel: David Bauer– Denmark, Germany, Austria & Switzerland – tel: David Bauer– Denmark, Germany, Austria & Switzerland – tel: Bill Rosentel-Belgium-tel: Bill Rosentel-Belgium-tel:

Rotary District 7150 Youth Exchange, Inc. Part IV - Review 1. What should you expect to experience as the first, second or third host family? 2. Responsibilities change as the student moves from one family to another. Looking at your role as the first, second or last, what do you perceive as your challenge to address? 3. What are the two mandatory activities your student must attend? (Mark your calendar with critical dates) 4. Do you know who to contact when you have questions or concerns?

Rotary District 7150 Youth Exchange, Inc. Help us identify a student to be a Exchange Student Go to: www. 7150youthexchange.org Applications due to District – pg Oct., complete application - 30 Oct. Applications due to District – pg Oct., complete application - 30 Oct. District Interviews – mid November District Interviews – mid November Selections & Placements – late November Selections & Placements – late November Placement letters out – December Placement letters out – December Acceptances Due back – December Acceptances Due back – December Outbound Orientation I – late Janauary/February Outbound Orientation I – late Janauary/February Outbound Orientation II – March Outbound Orientation II – March Outbound Orientation III – late May – early Jun Outbound Orientation III – late May – early Jun Summer Exchange Applications due early Feb 15 Summer Exchange Applications due early Feb 15 Summer Exchanges – July - Aug Summer Exchanges – July - Aug

Rotary District 7150 Youth Exchange, Inc. Summary We have assumed a great responsibility for someone else’s children We have assumed a great responsibility for someone else’s children We are here to help you and the student have a meaningful and safe year to learn and live our American culture We are here to help you and the student have a meaningful and safe year to learn and live our American culture We cannot help if we do not know We cannot help if we do not know

Rotary District 7150 Youth Exchange, Inc. Summary Tried to provide the tools for success Tried to provide the tools for success Rotary has “zero tolerance policy” on abuse. We are committed to implementing and adhering to YE and Student Protection Policies Rotary has “zero tolerance policy” on abuse. We are committed to implementing and adhering to YE and Student Protection Policies State Dept. Regulations are US Law State Dept. Regulations are US Law Rotary International policy applies worldwide Rotary International policy applies worldwide Our District has agreed to enforce full adherence. Our District has agreed to enforce full adherence.

Rotary District 7150 Youth Exchange, Inc. Conclusion We hope we have given you the basics to host an exchange student in your home We hope we have given you the basics to host an exchange student in your home We encourage you to read the material you will receive from us and to contact us with any questions you may have We encourage you to read the material you will receive from us and to contact us with any questions you may have

Rotary District 7150 Youth Exchange, Inc. Reminder Congratulations on completing this training required by the US Department of State and Rotary International in order for you to host a student: You should complete the HF Self-test which is on the website to assure yourself you know your responsibilities. When complete: You should complete the HF Self-test which is on the website to assure yourself you know your responsibilities. When complete: Click on Training Certification on the website, fill in the form and submit it. You will need the code Click on Training Certification on the website, fill in the form and submit it. You will need the code Certification Code: 167xxHF7150 The “xx” are your initials Thank you.

Rotary District 7150 Youth Exchange, Inc. Questions ? ? Contact Us