Information Technology Consent Agenda Item 4D Approve purchases for IT Virtualization Project from USA Consulting/Macer Technology, Calence, and XNet in the amount of $227,

Project consists of 4 parts : 1.SAN (Storage Area Network) 2.Servers (4) 3.Network Switching Equipment (3) 4.Application Services - Citrix High level project definition: Project Definition This project will create a virtual server and application environment that will improve application performance and accessibility while decreasing the need for hardware equipment and maintenance costs.

Driving Factors for Virtualization Project 1.Improve service levels between the city and the IT department 2. Reduce/avoid cost and risk by reducing system complexity 3. Streamline business and/or systems processes

City of Southlake Strategy Map Live Our Core Values To provide technology services to the City of Southlake that are aligned with the Strategic Management System, secure, scalable, reliable, and financially viable. We will accomplish this through an organization that is managed efficiently, effectively, and underpinned by the core values of the City Fulfill Our Mission PromoteLearning and Growth ProvideFinancialStewardship Serve Our Customers C1 Achieve the highest standards of safety and security C3 Provide attractive and unique spaces for enjoyment of personal interests C4 Attract and keep top-tier businesses to drive a dynamic and sustainable economic environment B5 Optimize use of technology B1 Implement and share best practices across all departments B3 Pursue innovative service delivery options B4 Provide high quality customer service B2 Collaborate with select partners to implement service solutions F4 Maximize return on investments F3 Invest to provide and maintain high quality public assets Manage the Business Safety Mobility Infrastructure Performance Management Quality Partnerships and Security and Service Delivery Development and Volunteerism L2 Enhance leadership capabilities to deliver results L3 Attract, develop and retain a skilled workforce L1 Ensure our people understand the strategy and how they contribute to it L4 Recognize and reward high performers L5 Actively promote opportunities for partnerships and volunteer involvement (individual and group) Deliver on Our Focus Areas Integrity ● Innovation ● Accountability ● Commitment to Excellence ● Teamwork F2 Maintain or improve AA bond rating C2 Provide travel convenience within city and region F1 Achieve competitive financial benchmarks

Departmental Strategy Vision Statement To be a model information and technology organization recognized for proactive leadership, value added/cost effective innovation, and best in class customer service. Mission Statement To provide technology services to the City of Southlake that are secure, scalable, reliable, financially viable, and aligned with the city’s Strategic Management System. We will accomplish this through an organization that is efficiently and effectively managed and whose practices are underpinned by the core values of the city.

Benefits and Expected Outcomes 1.Cost Avoidance / Cost Savings Lower power consumption requirements Extend life expectancy of desktops / laptops from 3 to 6 years Reduce software license cost 2.Improve Service Offerings Secure remote desktop access from any approved device Increase performance Ease of managing software / hardware

Benefits and Expected Outcomes 3.Improve Service Availability Systems configured for high availability and business continuity

Cost and Timelines ItemVendorDIR Contract # (State Bid) CostBudget (General Fund) EqualLogic SANXNetDIR-SDD-890- TX $89, Dell Servers (4)XNetDIR-SDD-890- TX $35, Citrix (120 users)USA Consulting/Macer DIR-SDD-998$54, Professional ServicesUSA Consulting/Macer DIR-SDD-998$35, Cisco Network Equipment (3)CalenceDIR-SDD-236$14, Total:$227,975.68$228, **DIR – Department of Information Resources

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