Child and Adult Care Food Program At-Risk Afterschool Meals 2013 Summer Institute August 14, 2013 Amy Socolow RD

CACFP At-Risk Afterschool Meals  The at-risk afterschool meals component of the Child and Adult Care Food Program (CACFP) offers Federal funding to afterschool programs that serve a meal and/or snack to children in low-income areas.  Reimbursement for at-risk afterschool snacks has been available since the 1990s. However, reimbursement for at-risk afterschool meals was available only in a few States. The Healthy, Hunger-Free Kids Act of 2010 (P.L ) expanded the availability for at-risk afterschool meals to all States. 2 Massachusetts Department of Elementary and Secondary Education

Program Administration  The U.S. Department of Agriculture’s (USDA) Food and Nutrition Service (FNS) administers CACFP at the national level. Within each State, the Program is administered by the State Department of Education or another agency designated by the State. In Massachusetts it is the Department of Elementary and Secondary Education (ESE). 3 Massachusetts Department of Elementary and Secondary Education

Program Administration  In Massachusetts – CACFP is another USDA Child Nutrition program administered by ESE  CACFP agreement numbers are similar to NSLP agreement numbers – XX-XXX-CF-XXX  Same user names and passwords are used in the ESE Security Portal. SFA Directory Administrator must add a new “role” to ensure access to the CACFP program Massachusetts Department of Elementary and Secondary Education 4

Program Sponsors  Locally, public or private non-profit organizations that want to “sponsor” the Program apply and are approved by the State agency to operate the Program. These sponsoring organizations (sponsors) sign an agreement with their State agency and are responsible for overseeing the program at the sites that they sponsor. 5 Massachusetts Department of Elementary and Secondary Education

Program Sponsors  Sponsors receive Federal reimbursement through the State agency to cover the administrative and operating costs of preparing and serving meals to eligible children at their program sites.  This program is considered a non-pricing program. There is no charge to children for meals or snacks served. 6 Massachusetts Department of Elementary and Secondary Education

Reimbursement Rates  All meals and snacks are reimbursed at the “free rate” without any additional income information or documentation.  CACFP reimbursement rates set yearly by USDA. 7 Massachusetts Department of Elementary and Secondary Education

Reimbursement Rates (effective 7/1/13 – 6/30/14)  Breakfast $1.58  Lunch or Supper $2.93  Snack.80  USDA Foods Reimbursement /Cash-In-Lieu rate =.2325 for each lunch or supper served Massachusetts Department of Elementary and Secondary Education 8

Eligibility Requirements  An After School Program must….. Be organized primarily to provide care for children after school or on the weekends, holidays, or school vacations during the regular school year. Serve children who are 18 or under at beginning of school year, or who turn 19 during the school year. 9 Massachusetts Department of Elementary and Secondary Education

Eligibility Requirements  Provide organized regularly scheduled activities (i.e., in a structured and supervised environment);  Include education or enrichment activities; and  Be located in an eligible area [7 CFR §226.2; 7 CFR §226.17a(b)]. 10 Massachusetts Department of Elementary and Secondary Education

Program Activities  Programs must provide educational or enrichment activities in an organized, structured, and supervised environment. Examples include, but are not limited to, arts and crafts, homework assistance, life skills, remedial education, organized fitness activities, etc. 11 Massachusetts Department of Elementary and Secondary Education

Program Activities  Athletic Programs…. Must include supervised athletic activity that is open to all Membership only limited for reasons of space, security or licensing requirements For example-afterschool police athletic league program using sports to provide constructive activities. 12 Massachusetts Department of Elementary and Secondary Education

Program Activities  Students who are part of school sports teams and clubs can receive afterschool snacks or meals as part of a broad, overarching educational or enrichment program, but the program cannot be limited to a sports team.  See Fact Sheet: Athletic Programs and Afterschool Meal Service. Massachusetts Department of Elementary and Secondary Education 13

Program Activities  Special Needs Programs…. Can be programs for children with learning disabilities or children who are academically gifted. Other targeted programs may also be eligible. Massachusetts Department of Elementary and Secondary Education 14

Program Schedules  Can operate during the school year only- At-risk afterschool programs that wish to continue operation over the summer months may be eligible to receive reimbursement for meals and snacks through the Summer Food Service Program (SFSP).  Both organizations and communities benefit by year-round by participating in both At-risk Afterschool Meals and SFSP. 15 Massachusetts Department of Elementary and Secondary Education

Program Schedules  Meals and snacks may be reimbursed if served on weekends or holidays, including vacation periods (for example-spring break)  Meals and snacks served through CACFP on weekends or holidays during the school year may be served at any time of day. 16 Massachusetts Department of Elementary and Secondary Education

Special Situations  Expanded Learning Time Programs-may be eligible for at-risk afterschool meal reimbursement. School day must be at least one hour longer than usual.  Residential programs-may be eligible for at-risk afterschool meal reimbursement if it has non- residential care programs and these programs offer afterschool programs for non-residential children. 17 Massachusetts Department of Elementary and Secondary Education

Area Eligibility  Program located in eligible area – attendance area of a public school (elementary, middle, or high school) where at least 50 percent of the students are eligible for free or reduced price meals under the NSLP.  ESE publishes list in the online document library of public schools in Massachusetts where 50 percent of students enrolled qualify for free or reduced price meals. Massachusetts Department of Elementary and Secondary Education 18

Area Eligibility  October NSLP data must be used to make area eligibility determinations.  Area eligibility determinations made under CACFP valid for 5 years. Massachusetts Department of Elementary and Secondary Education 19

Eligible SFAs w/o CACFP At-Risk Afterschool Meal Programs Massachusetts Department of Elementary and Secondary Education 20 Athol-RoyalstonLynnSalem CambridgeMaldenSomerville ChicopeeMethuenSouthbridge ClintonNarragansettTaunton DedhamNew BedfordWaltham Dennis-YarmouthNorth AdamsWare EverettOrangeWareham Fall RiverPalmerWebster FraminghamPeabodyWest Springfield GardnerPittsfieldWestfield Gill-MontaguePlymouthWorcester GloucesterQuincyWoburn GreenfieldRalph Maher LeominsterRandolph

Area Eligibility  If site location is not area eligible, may qualify to participate in CACFP as an Outside School Hours Care Center (OSHCC).  OSHCC- also provides organized nonresidential child care services to children during hours outside of school. Massachusetts Department of Elementary and Secondary Education 21

SFA participation in CACFP At Risk Meals  Modified application process for initial application and yearly renewal.  Requirements have been waived for submission of separate CACFP management plan and budget.  Streamlined requirements for schools participating in CACFP to be more consistent with those of the NSLP. Massachusetts Department of Elementary and Secondary Education 22

SFA participation in CACFP At Risk Meals  Training - separate CACFP training not required for food service staff. CACFP at-risk meals training for SFA administrative staff to be included with NSLP training.  Monitoring - SFAs must monitor at-risk meals sites, but can follow NSLP monitoring guidelines instead of CACFP. Massachusetts Department of Elementary and Secondary Education 23

Meal Patterns and Food Service  While school is in session-service of a meal or snack must occur during the operation of the afterschool care program.  No time limit between end of school and beginning of meal service.  No time restriction between meal services. Massachusetts Department of Elementary and Secondary Education 24

Meal Patterns and Food Service  Maximum of one snack and one meal per child per day.  While school is in session, snack and supper may be claimed. Breakfast or lunch may be served in lieu of supper on weekends, holidays, or during school vacations during the regular school year. 25 Massachusetts Department of Elementary and Secondary Education

Meal Patterns and Food Service  SFAs may choose to use the NSLP and SBP meal pattern or the CACFP meal pattern.  Lunches served do not qualify for six cent reimbursement.  Offer-versus-serve (OVS) is available to schools or facilities sponsored by or receiving meals from schools, but not for snack service. Massachusetts Department of Elementary and Secondary Education 26

Recordkeeping requirements  Daily attendance rosters or sign-in sheets  Number of snacks and/or meals prepared or delivered for each meal service  Number of at-risk afterschool snacks and/or meals served to participating children for each meal service  Dated menus for each at-risk afterschool snack and meal service Massachusetts Department of Elementary and Secondary Education 27

ESE Contact Information  SPECIAL NUTRITION PROGRAMS Child and Adult Care Food Program (CACFP) and Summer Food Service Program (SFSP)  Kevin Matthews ……………………  Robin Haunton ……………………  Amy Socolow…………………………  Jane Stoleroff....…………………… Massachusetts Department of Elementary and Secondary Education 28

Resources  Food and Nutrition Service (FNS) The Food and Nutrition Service administers the Child and Adult Care Food Program on the Federal level.  CACFP Required Meal Patterns s/meals/meal_patterns.htm Massachusetts Department of Elementary and Secondary Education 29

Additional Resources  The Healthy Meals Resource System The Healthy Meals Resource System is an online information center for USDA Child Nutrition Programs (CNP) and has been delivering resources to CNP staff since  USDA At-Risk Afterschool Meals CACFP Handbook pdf/Handbook.pdf Massachusetts Department of Elementary and Secondary Education 30

Additional Resources  National Food Service Management Institute (NFSMI) Offers in-person training, free online courses, and webinars designed to support the professional development of child nutrition program professionals. Massachusetts Department of Elementary and Secondary Education 31