Monitoring & Evaluation Capacity Strengthening Workshop WORKSHOP INTRODUCTION AND OVERVIEW

Let there be no enemies in M&E!  Welcome & Introductions  Statement of Purpose Why we’re here - Coming together  Expectations  Ground Rules

Workshop Goal The goal of the M&E Capacity Strengthening Workshop is to increase the capacity of participants to monitor and evaluate their programs for improved program effectiveness and efficiency.

Workshop Objectives: By the end of the workshop, participants will be able to:  Summarize M&E terminology and have a sound understanding of the differences between monitoring and evaluation.  Summarize how M&E data can be used for program planning, management, and improvement.  List program indicators and describe reporting requirements

 Generate program-specific M&E plans, including program planning, program goals and objectives, an M&E results framework, program indicators, and data use.  Identify the five threats to data quality and methods to minimize and manage such threats.  Identify how M&E is used to manage and improve programs, beyond reporting and accountability. Workshop Objectives:

 List specific yet simple engagement strategies so that new found M&E enthusiasm, new ways of understanding M&E can be shared and continue to grow in your organization.  Generate a plan for sharing information from this workshop with your program or organization.

Organizing Framework for a Functional HIV M&E System

M&E: What is it anyway? Monitoring and Evaluation What else do you think of? M&E is Working smarter, not just harder Making informed decisions Sharing information Learning from what we do Program improvement, more effective and efficient programs For Everyone Accountability FUN !!!

M&E: A change in attitude Common Perceptions:  Disciplinary  Auditing  More paperwork  M&E / Data officer only New Ways of Understanding:  Learning from what we do  Information use  Working smarter, not just harder  M&E (information use) is for everyone

Engagement Strategy Creating a compelling vision Establishing urgent need Why, what will happen without… Leading the change Good leaders create leaders, not just followers Demonstrating each persons role (leadership) in M&E Engaging various levels of stakeholder Charting transition Progress towards our goal Aligning systems Resources (systems) in place (staff, communication) Sustaining energy The positive choice

External Environment M & E System Performance and Capacity Domains Resources Mandate/ Authority Leadership Human resources (skills mix) Finances Technical knowledge and skills Supplies/equipment Organizational Structures/Operations Organizational Structure Planning Processes Finance and budgeting Human Resource Planning and Development Reporting Data and information systems Communication M&E processes Links among units in M&E system Links between M&E system and other units M&E System Performance Organizational Environment Organizational Culture Motivation Decision-making approaches Consensus building Clear and agreed roles Commitment to share and use information Coordination, Collaboration and Networking

Purposes of M&E Program Improvement Program Improvement Reporting/ Accountability Reporting/ Accountability Share Data with Partners Share Data with Partners

Key questions that M&E answers  Are we doing the right things?  Are we doing them right?  Are we doing them on a large enough scale?

Work Shop Overview  Agenda Overview  M&E Work Plan  Participant Presentations

Work Shop Overview  Notable Quotes / Parking Lot  Certificate of Completion - All Materials on CD  Participant Feedback (Repertoires)  Housekeeping  Pre Test / Post Test / Daily Feedback Forms

Why M&E is important? For YOU? For your Organization? For your Community and other Stakeholders?

M&E is an essential tool to:  Support evidence-based decision making at the programmatic and policy levels  Allow for the comparison between what was planned to occur and what is actually occurring  Ensure the most effective and efficient use of resources  Determine the extent to which the program/project is on track and to make any needed corrections accordingly

M&E is an essential tool to:  Evaluate the extent to which the program/project is having or has had the desired outcomes and/or impacts  Produce and share information with stakeholders  Report to development partners  M&E promotes organizational learning and encourages adaptive management

MEASURE Evaluation is funded by the U.S. Agency for International Development (USAID) through Cooperative Agreement GPO-A and is implemented by the Carolina Population Center at the University of North Carolina in partnership with Futures Group, John Snow, Inc., Macro International, and Tulane University. Visit us online at

MEASURE Evaluation is funded by the U.S. Agency for International Development (USAID) and implemented by the Carolina Population Center at the University of North Carolina at Chapel Hill in partnership with Futures Group, ICF International, John Snow, Inc., Management Sciences for Health, and Tulane University. Views expressed in this presentation do not necessarily reflect the views of USAID or the U.S. government. MEASURE Evaluation is the USAID Global Health Bureau's primary vehicle for supporting improvements in monitoring and evaluation in population, health and nutrition worldwide.