Customer Balancing At End Of Month Click on Before running end of month debtors all allocations entered must be completed then run a trial balance and a transaction list before running your statements. Select “Customers - Report Wizard Customer Open Item” from inside the Report Designer module. Click on Report layout “Balance E.O.M. Summary by month” may not exist on your system. Create this Report by selecting and following the next lot of screen prints 1 – 4. Date Modified: 24/09/2016Page 1

Key in the name of the Report “Balance EOM Summary By Month” Click on 1. Add the above fields in the right hand column by highlighting the fields in the left column and clicking on Make sure that all fields (excluding Trans Code) need to have ticked the Total box. Click on 2.Click on “Select A Predefined Sort Order fastest”. 3. Click on the button to click on “Transaction Code” Click on 4. Tick/Click on “Group Identifier in Footing”, “Group Totals”, and “Suppress Report Detail Rows”. Click on Date Modified: 24/09/2016Page 2

Highlight “Balance E.O.M Summary by month” and Click on Create a query (One Date Range) to print a summary of all transactions for the month required such as in the next screen print. Click on Or if the query already exists, click on to change the query dates to suit the dates that you wish to see. Highlight “CUITEM:Open Item Date” Click on Highlight “Is Greater Than Or Equal To” Click on Date Modified: 24/09/2016Page 3

Highlight “CUITEM:Open Item Date” Click on Enter in the beginning date DDMMYYYY and Press > to force the field to accept the date you just entered. Click on Highlight “Is Less Than Or Equal To” Click on Date Modified: 24/09/2016Page 4

Enter in the ending date DDMMYYYY and Press > Click on Click on to save this query. If you are entering in dates in an already existing query then click on to Overwrite The Existing Query. Enter in Query Description of “One Date Range” Click on Report generates Date Modified: 24/09/2016Page 5

Report: Balance EOM Summary By Month Note: You can either print this report and or save it to a PDF file or it via Outlook Express, Outlook, Direct Date Modified: 24/09/2016Page 6

BALANCING AT END OF MONTH This report is run if a difference is found on the Summary Report. Compare your physical data to the data from the computer to calculate any differences. The Total Balance on the Report should equal your physical Trial Balance total. If you should find a difference, look to see where the difference occurred and run the Detailed Report for that Transaction Code using the following screen prints. Use these for further investigations. Date Modified: 24/09/2016Page 7

Click on Select “Customers - Report Wizard Customer Open Item” from inside the Report Designer module. Click on report “Customer items By Customer/Date Detailed”. Date Modified: 24/09/2016Page 8

Click on and set up a query to show transactions from the last report that were out. Use the above existing query and it. the monthly dates in the query to match the month being investigated. Then Click on Highlight “CUITEM:Transaction Type” and click on Highlight “Is Equal To” and click on Date Modified: 24/09/2016Page 9

Now enter in the Transcode of whatever was out on the previous report and click on. Do this for each one if there is more than one out of balance. Once you have done this, click on. Click on to save this query. If you are entering in dates in an already existing query then click on to Overwrite The Existing Query. Enter in Query Description of “One Date Range” Click on Report generates Date Modified: 24/09/2016Page 10

Report: Customer Items By Customer/Date Detailed Note: You can either print this report and or save it to a PDF file or it via Outlook Express, Outlook, Direct Date Modified: 24/09/2016Page 11

Report - Customers Open Item For Unallocated Credits And Payments Click on from the Readysell Main Menu Highlight and click on “Customers – Report Wizard Customer Open Item” Click on Highlight and click on “Customer Items By Customer/Date Detailed” Click on Date Modified: 24/09/2016Page 12

Create a query to print “Unallocated Credits And Payments”. If one already exists use it by clicking on or and use the following screen prints to create it. Highlight “CUITEM:Value” Click on Highlight “Is Less Than” and click on Enter in “$0.00” and click on Date Modified: 24/09/2016Page 13

Click on Highlight “CUITEM:Open Item Date” Click on Highlight “Is Less Than or Equal To” Click on Key in the date required Click on Date Modified: 24/09/2016Page 14

Click on Highlight “CUITEM:Allocated Value” Click on Highlight “Is NOT Equal To” Click on Click on “Another Field” Highlight “CUITEM:Value” Click on Date Modified: 24/09/2016Page 15

Click on Click on to save this query. If you are entering in dates in an already existing query then click on to Overwrite The Existing Query. Report generates Enter in the description of “Unallocated Credits and Payments” Click on Date Modified: 24/09/2016Page 16

Any transactions printed should be allocated before the final customer trial balance is printed. Otherwise the customer aging will not be correct. Report: Customer Items By Customer/Date Detailed Note: You can either print this report and or save it to a PDF file or it via Outlook Express, Outlook, Direct Date Modified: 24/09/2016Page 17