TEMPUS ME-TEMPUS-JPHES “IMPROVEMENT OF PARTNERSHIP WITH ENTERPISES BY ENHENCEMENT OF A REGIONAL QUALITY MANAGEMENT POTENTIALS IN WBC” TEMPUS ME-TEMPUS-JPHES IMPROVEMENT OF PARTNERSHIP WITH ENTERPISES BY ENHENCEMENT OF A REGIONAL QUALITY MANAGEMENT POTENTIALS IN WBC

TEMPUS ME-TEMPUS-JPHES “IMPROVEMENT OF PARTNERSHIP WITH ENTERPISES BY ENHENCEMENT OF A REGIONAL QUALITY MANAGEMENT POTENTIALS IN WBC” ISO 14001:2015 – Environmental management systems Paulo & Beatriz – Consultores Associados, Lda Bosnia and Herzegovina, April 2016

INDEX 4. Context of the organization 4.1. Understanding the organization and its context 4.2. Understanding the needs and expectations of interested parties 4.3. Determining the scope of the environmental management system 4.4. Environmental management system 5. Leadership 5.1. Leadership and commitment 5.2Environmental policy 5.3Organizational roles, responsibilities and authorities

INDEX 6. Planning 6.1. Actions to address risks and opportunities Environmental aspects Compliance obligations Planning action 6.2. Environmental objectives and planning to achieve them Environmental objectives Planning actions to achieve environmental objectives

INDEX 7. Support 7.1. Resources 7.2. Competence 7.3. Awareness 7.4. Communication General Internal communication External communication 7.5. Documented information General Creating and updating Control of documented information

8. Operation 8.1. Operational planning and control 8.2. Emergency preparedness and response 9. Performance evaluation 9.1. Monitoring, measurement, analysis and evaluation General Evaluation of compliance 9.2. Internal audit General Internal audit programme 9.3. Management review

10. Improvement General Nonconformity and corrective action Continual improvement

4. CONTEXT OF THE ORGANIZATION 4.1. Understanding the organization and its context The organization shall determine external and internal issues that are relevant to its purpose and that affect its ability to achieve the intended outcomes of its environmental management system. Such issues shall include environmental conditions being affected by or capable of affecting the organization.

4. CONTEXT OF THE ORGANIZATION 4.2. Understanding the needs and expectations of interested parties The organization shall determine: a) the interested parties that are relevant to the environmental management system; b) the relevant needs and expectations (i.e. requirements) of these interested parties; c) which of these needs and expectations become its compliance obligations.

4. CONTEXT OF THE ORGANIZATION 4.3. Defining the scope of the environmental management system The organization shall determine the boundaries and applicability of the environmental management system to establish its scope. When determining this scope, the organization shall consider: a) the external and internal issues referred to in 4.1; b) the compliance obligations referred to in 4.2;

4. CONTEXT OF THE ORGANIZATION c) its organizational units, functions and physical boundaries; d) its activities, products and services; e) its authority and ability to exercise control and influence. Once the scope is defined, all activities, products and services of the organization within that scope need to be included in the environmental management system. The scope shall be maintained as documented information and be available to interested parties.

4. CONTEXT OF THE ORGANIZATION 4.4. Enviromental management system To achieve the intended outcomes, including enhancing its environmental performance, the organization shall establish, implement, maintain and continually improve an environmental management system, including the processes needed and their interactions, in accordance with the requirements of this International Standard. The organization shall consider the knowledge gained in 4.1 and 4.2 when establishing and maintaining the environmental management system.

5. LEADERSHIP 5. Leadership 5.1. Leadership and commitment Top management shall demonstrate leadership and commitment with respect to the environmental management system by: a) taking accountability for the effectiveness of the environmental management system; b) ensuring that the environmental policy and environmental objectives are established and are compatible with the strategic direction and the context of the organization;

5. LEADERSHIP c) ensuring the integration of the environmental management system requirements into the organization’s business processes; d) ensuring that the resources needed for the environmental management system are available; e) communicating the importance of effective environmental management and of conforming to the environmental management system requirements; f) ensuring that the environmental management system achieves its intended outcomes;

5. LEADERSHIP g) directing and supporting persons to contribute to the effectiveness of the environmental management system; h) promoting continual improvement; i) supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility.

5. LEADERSHIP 5.2. Environmental policy Top management shall establish, implement and maintain an environmental policy that, within the defined scope of its environmental management system: a) is appropriate to the purpose and context of the organization, including the nature, scale and environmental impacts of its activities, products and services; b) provides a framework for setting environmental objectives;

5. LEADERSHIP c) includes a commitment to the protection of the environment, including prevention of pollution and other specific commitment(s) relevant to the context of the organization; d) Includes a commitment to fulfil its compliance obligations; e) includes a commitment to continual improvement of the environmental management system to enhance environmental performance.

5. LEADERSHIP The environmental policy shall: - be maintained as documented information; - be communicated within the organization; - be available to interested parties.

5. LEADERSHIP 5.3. Organizational roles, responsibilities and authorities Top management shall ensure that the responsibilities and authorities for relevant roles are assigned and communicated within the organization.

5. LEADERSHIP Top management shall assign the responsibility and authority for: a) ensuring that the environmental management system conforms to the requirements of this International Standard; b) reporting on the performance of the environmental management system, including environmental performance, to top management.

6. PLANNING 6. Planning 6.1. Actions to address risks and opportunities General The organization shall establish, implement and maintain the process(es) needed to meet the requirements in to

6. PLANNING When planning for the environmental management system, the organization shall consider: a) the issues referred to in 4.1; b) the requirements referred to in 4.2; c) the scope of its environmental management system; and determine the risks and opportunities, related to its environmental aspects (see 6.1.2), compliance obligations (see 6.1.3) and other issues and requirements, identified in 4.1.and 4.2, that need to be addressed to:

6. PLANNING - give assurance that the environmental management system can achieve its intended outcomes; - prevent or reduce undesired effects, including the potential for external environmental conditions to affect the organization; - achieve continual improvement. Within the scope of the environmental management system, the organization shall determine potential emergency situations, including those that can have an environmental impact.

6. PLANNING The organization shall maintain documented information of its: -risks and opportunities that need to be addressed; -process(es) needed in to 6.1.4, to the extent necessary to have confidence they are carried out as planned.

6. PLANNING Environmental aspects Within the defined scope of the environmental management system, the organization shall determine the environmental aspects of its activities, products and services that it can control and those that it can influence, and their associated environmental impacts, considering a life cycle perspective.

6. PLANNING When determining environmental aspects, the organization shall take into account: a) change, including planned or new developments, and new or modified activities, products and services; b) abnormal conditions and reasonably foreseeable emergency situations.

6. PLANNING The organization shall determine those aspects that have or can have a significant environmental impact, i.e. significant environmental aspects, by using established criteria. The organization shall communicate its significant environmental aspects among the various levels and functions of the organization, as appropriate.

6. PLANNING The organization shall maintain documented information of its: - environmental aspects and associated environmental impacts; - criteria used to determine its significant environmental aspects; - significant environmental aspects.

6. PLANNING Compliance obligations The organization shall: a) determine and have access to the compliance obligations related to its environmental aspects; b) determine how these compliance obligations apply to the organization; c) take these compliance obligations into account when establishing, implementing, maintaining and continually improving its environmental management system. The organization shall maintain documented information of its compliance obligations.

6. PLANNING Planning action The organization shall plan: a) to take actions to address its: 1) significant environmental aspects; 2) compliance obligations; 3) risks and opportunities identified in 6.1.1; b) how to: 1)integrate and implement the actions into its environmental management system processes (see 6.2, clause 7, clause 8 and 9.1) or other business processes; 2)evaluate the effectiveness of these actions (see 9.1).

6. PLANNING When planning these actions, the organization shall consider its technological options and its financial, operational and business requirements.

6. PLANNING 6.2.Environmental objectives and planning to achieve them Environmental objectives The organization shall establish environmental objectives at relevant functions and levels, taking into account the organization’s significant environmental aspects and associated compliance obligations, and considering its risks and opportunities.

6. PLANNING The environmental objectives shall be: a) consistent with the environmental policy; b) measurable (if practicable); c) monitored; d) communicated; e) updated as appropriate. The organization shall maintain documented information on the environmental objectives.

6. PLANNING Planning actions to achieve environmental objectives When planning how to achieve its environmental objectives, the organization shall determine: a) what will be done; b) what resources will be required; c) who will be responsible; d) when it will be completed; e) how the results will be evaluated, including indicators for monitoring progress toward achievement of its measurable environmental objectives (see 9.1.1).

6. PLANNING The organization shall consider how actions to achieve its environmental objectives can be integrated into the organization’s business processes.

7. SUPPORT 7. Support 7.1. Resources The organization shall determine and provide the resources needed for the establishment, implementation, maintenance and continual improvement of the environmental management system.

7. SUPPORT 7.2. Competence The organization shall: a) determine the necessary competence of person(s) doing work under its control that affects its environmental performance and its ability to fulfil its compliance obligations; b) ensure that these persons are competent on the basis of appropriate education, training or experience;

7. SUPPORT c) determine training needs associated with its environmental aspects and its environmental management system; d) where applicable, take actions to acquire the necessary competence, and evaluate the effectiveness of the actions taken.

7. SUPPORT 7.3. Awareness The organization shall ensure that persons doing work under the organization’s control are aware of: a) the environmental policy; b) the significant environmental aspects and related actual or potential environmental impacts associated with their work;

7. SUPPORT c) their contribution to the effectiveness of the environmental management system, including the benefits of enhanced environmental performance; d) the implications of not conforming with the environmental management system requirements, including not fulfilling the organization’s compliance obligations.

7. SUPPORT 7.4. Communication General The organization shall establish, implement and maintain the process(es) needed for internal and external communications relevant to the environmental management system, including: a)on what it will communicate; b)when to communicate; c)with whom to communicate; d)how to communicate.

7. SUPPORT When establishing its communication process(es), the organization shall: -take into account its compliance obligations; -ensure that environmental information communicated is consistent with information generated within the environmental management system, and is reliable.

7. SUPPORT The organization shall respond to relevant communications on its environmental management system. The organization shall retain documented information as evidence of its communications, as appropriate.

7. SUPPORT Internal communication The organization shall: a)internally communicate information relevant to the environmental management system among the various levels and functions of the organization, including changes to the environmental management system, as appropriate; b)ensure its communication process(es) enable(s) persons doing work under the organization’s control to contribute to continual improvement.

7. SUPPORT External communication The organization shall externally communicate information relevant to the environmental management system, as established by the organization’s communication process(es) and as required by its compliance obligations.

7. SUPPORT General The organization’s environmental management system shall include: a)documented information required by this International Standard; b)documented information determined by the organization as being necessary for the effectiveness of the environmental management system.

7. SUPPORT Creating updating When creating and updating documented information, the organization shall ensure appropriate: a)identification and description (e.g. a title, date, author, or reference number); b)format (e.g. language, software version, graphics) and media (e.g. paper, electronic); c)review and approval for suitability and adequacy.

7. SUPPORT Control of documented information Documented information required by the environmental management system and by this International Standard shall be controlled to ensure: a)it is available and suitable for use, where and when it is needed; b)it is adequately protected (e.g. from loss of confidentiality, improper use, or loss of integrity).

7. SUPPORT For the control of documented information, the organization shall address the following activities as applicable: - distribution, access, retrieval and use; - storage and preservation, including preservation of legibility; - control of changes (e.g. version control); - retention and disposition.

7. SUPPORT Documented information of external origin determined by the organization to be necessary for the planning and operation of the environmental management system shall be identified, as appropriate, and controlled.

8. OPERATION 8. Operation 8.1. Operational planning and control The organization shall establish, implement, control and maintain the processes needed to meet environmental management system requirements, and to implement the actions identified in 6.1. and 6.2., by: -establishing operating criteria for the process(es); -implementing control of the process(es), in accordance with the operating criteria.

8. OPERATION The organization shall control planned changes and review the consequences of unintended changes, taking action to mitigate any adverse effects, as necessary. The organization shall ensure that outsourced processes are controlled or influenced. The type and extent of control or influence to be applied to the process(es) shall be defined within the environmental management system.

8. OPERATION Consistent with a life cycle perspective, the organization shall: a)establish controls, as appropriate, to ensure that its environmental requirement(s) is (are) addressed in the design and development process for the product or service, considering each life cycle stage; b)determine its environmental requirement(s) for the procurement of products and services, as appropriate; c)communicate its relevant environmental requirement(s) to external providers, including contractors;

8. OPERATION d) consider the need to provide information about potential significant environmental impacts associated with the transportation or delivery, use, end-of-life treatment and final disposal of its products and services. The organization shall maintain documented information to the extent necessary to have confidence that the processes have been carried out as planned.

8. OPERATION 8.2. Emergency preparedness and response The organization shall establish, implement and maintain the process(es) needed to prepare for and respond to potential emergency situations identified in The organization shall: a)prepare to respond by planning actions to prevent or mitigate adverse environmental impacts from emergency situations; b)respond to actual emergency situations;

8. OPERATION c) take action to prevent or mitigate the consequences of emergency situations, appropriate to the magnitude of the emergency and the potential environmental impact; d) periodically test the planned response actions, where practicable; e) periodically review and revise the process(es) and planned response actions, in particular after the occurrence of emergency situations or tests;

8. OPERATION f) provide relevant information and training related to emergency preparedness and response, as appropriate, to relevant interested parties, including persons working under its control. The organization shall maintain documented information to the extent necessary to have confidence that the process(es) is (are) carried out as planned.

9. PERFORMANCE EVALUATION 9. Performance evaluation 9.1. Monitoring, measurement, analysis and evaluation General The organization shall monitor, measure, analyse and evaluate its environmental performance. The organization shall determine: a)what needs to be monitored and measured; b)the methods for monitoring, measurement, analysis and evaluation, as applicable, to ensure valid results;

9. PERFORMANCE EVALUATION c) the criteria against which the organization will evaluate its environmental performance, and appropriate indicators; d) When the monitoring and measuring shall be performed; e) when the results from monitoring and measurement shall be analysed and evaluated. The organization shall ensure that calibrated or verified monitoring and measurement equipment is used and maintained, as appropriate.

9. PERFORMANCE EVALUATION The organization shall evaluate its environmental performance and the effectiveness of the environmental management system. The organization shall communicate relevant environmental performance information both internally and externally, as identified in its communication process(es) and as required by its compliance obligations. The organization shall retain appropriate documented information as evidence of the monitoring, measurement, analysis and evaluation results.

9. PERFORMANCE EVALUATION Evaluation of compliance The organization shall establish, implement and maintain the process(es) needed to evaluate fulfilment of its compliance obligations. The organization shall: a) determine the frequency that compliance will be evaluated; b) evaluate compliance and take action if needed; c) maintain knowledge and understanding of its compliance status. The organization shall retain documented information as evidence of the compliance evaluation result(s). 

9. PERFORMANCE EVALUATION 9.2. Internal audit General The organization shall conduct internal audits at planned intervals to provide information on whether the environmental management system: a) conforms to: 1) the organization’s own requirements for its environmental management system; 2) the requirements of this International Standard; b) is effectively implemented and maintained.

9. PERFORMANCE EVALUATION Internal audit programme The organization shall establish, implement and maintain (an) internal audit programme(s), including the frequency, methods, responsibilities, planning requirements and reporting of its internal audits. When establishing the internal audit programme, the organization shall take into consideration the environmental importance of the processes concerned, changes affecting the organization and the results of previous audits.

9. PERFORMANCE EVALUATION The organization shall: a) define the audit criteria and scope for each audit; b) select auditors and conduct audits to ensure objectivity and the impartiality of the audit process; c) ensure that the results of the audits are reported to relevant management. The organization shall retain documented information as evidence of the implementation of the audit programme and the audit results.

9. PERFORMANCE EVALUATION 9.3. Management review Top management shall review the organization’s environmental management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness. The management review shall include consideration of: a) the status of actions from previous management reviews;

9. PERFORMANCE EVALUATION b) changes in: 1) external and internal issues that are relevant to the environmental management system; 2) the needs and expectations of interested parties, including compliance obligations; 3) its significant environmental aspects; 4) risks and opportunities; c) the extent to which environmental objectives have been achieved;

9. PERFORMANCE EVALUATION d) information on the organization’s environmental performance, including trends in: 1) nonconformities and corrective actions; 2) monitoring and measurement results; 3) fulfilment of its compliance obligations; 4) audit results; e) adequacy of resources; f) relevant communication(s) from interested parties, including complaints;

9. PERFORMANCE EVALUATION g) opportunities for continual improvement. The outputs of the management review shall include: -conclusions on the continuing suitability, adequacy and effectiveness of the environmental management system; -decisions related to continual improvement opportunities; -decisions related to any need for changes to the environmental management system, including resources;

9. PERFORMANCE EVALUATION -actions, if needed, when environmental objectives have not been achieved; -opportunities to improve integration of the environmental management system with other business processes, if needed; -any implications for the strategic direction of the organization. The organization shall retain documented information as evidence of the results of management reviews.

10. IMPROVEMENT 10. Improvement 10.1 General  The organization shall determine opportunities for improvement (see 9.1, 9.2 and 9.3) and implement necessary actions to achieve the intended outcomes of its environmental management system.

10. IMPROVEMENT Nonconformity and corrective action When a nonconformity occurs, the organization shall: a) react to the nonconformity and, as applicable: 1) take action to control and correct it; 2) deal with the consequences, including mitigating adverse environmental impacts;

10. IMPROVEMENT b) evaluate the need for action to eliminate the causes of the nonconformity, in order that it does not recur or occur elsewhere, by: 1) reviewing the nonconformity; 2) determining the causes of the nonconformity; 3) determining if similar nonconformities exist, or could potentially occur; c) implement any action needed; d) review the effectiveness of any corrective action taken; e) make changes to the environmental management system, if necessary.

10. IMPROVEMENT Corrective actions shall be appropriate to the significance of the effects of the nonconformities encountered, including the environmental impact(s). The organization shall retain documented information as evidence of: -the nature of the nonconformities and any subsequent actions taken; -the results of any corrective action.

10. IMPROVEMENT Continual improvement The organization shall continually improve the suitability, adequacy and effectiveness of the environmental management system to enhance environmental performance.