As Is Future, Alaska & Providers ITOTS Working Group August 18, 2008
Infant & Toddler Connection of Virginia Agenda Interim changes15 As is process flow80 min Future process flow10 min Alaska System20 min Provider database30 min Provider process flow25 min
Infant & Toddler Connection of Virginia ITOTS Changes v 1.5 Several reports are not calculating the age of children correctly. Child Status List, Children Open By Age, Children Open Older Than Three, Initial Progress Assessment Not Entered, Number Percent Open Children By Age, Table 1-A Open By Age Race Ethnicity, and Table 2-A Settings by Age,
Infant & Toddler Connection of Virginia ITOTS Changes v 1.5 Change name of the “Number and Percent Open by Age” report to read “Point in Time Count”. Change the export routine so that leading zeros are not dropped in Social Security and MEDICAID numbers. Require that Medicaid numbers include exactly 12 digits.
Infant & Toddler Connection of Virginia ITOTS Changes v 1.6 Remove race/ethnicity from search for a likely match. Change racial and ethnic categories to match the new OSEP categories. Develop enhancements to allow systems to close ‘lost’ clients.
ITOTS “As-Is” Process Flow Diagram
Infant & Toddler Connection of Virginia Main Flow
Infant & Toddler Connection of Virginia 1.00 Referral
Infant & Toddler Connection of Virginia 2.00 Intake
Infant & Toddler Connection of Virginia 3.00 Eligibility Determination
Infant & Toddler Connection of Virginia 4.00 Service Assessment
Infant & Toddler Connection of Virginia 5.00 IFSP Management
Infant & Toddler Connection of Virginia 6.00 Delivered Services
Infant & Toddler Connection of Virginia 7.00 Billing
Infant & Toddler Connection of Virginia 8.00 Child Transition / Discharge
Infant & Toddler Connection of Virginia 8.00 Child Transition / Discharge
Infant & Toddler Connection of Virginia 8.00 Child Transition / Discharge
Infant & Toddler Connection of Virginia 9.00 Progress Measurement
Infant & Toddler Connection of Virginia Administrative Functions
Infant & Toddler Connection of Virginia Complaints & Due Process
Infant & Toddler Connection of Virginia Complaints & Due Process
Infant & Toddler Connection of Virginia Monitoring Data
Infant & Toddler Connection of Virginia Monitoring Data
Infant & Toddler Connection of Virginia FUTURE FLOW
Infant & Toddler Connection of Virginia 1. CHILD DEMOGRAPHICS
Infant & Toddler Connection of Virginia 2. HEALTH
Infant & Toddler Connection of Virginia 3a. REFERRALS
Infant & Toddler Connection of Virginia Referral In Data Entry
Infant & Toddler Connection of Virginia 3b. SCREENING
Infant & Toddler Connection of Virginia 4. EVALUATION
Infant & Toddler Connection of Virginia EVALUATION
Infant & Toddler Connection of Virginia OUTCOMES
Infant & Toddler Connection of Virginia 5. INDIVIDUALIZED FAMILY SERVICE PLAN / ENROLL
Infant & Toddler Connection of Virginia IFSP
Infant & Toddler Connection of Virginia IFSP SERVICES
Infant & Toddler Connection of Virginia ENROLLMENT
Infant & Toddler Connection of Virginia 6. CONTACT LOG
Infant & Toddler Connection of Virginia 7. REFERRALS OUT
Infant & Toddler Connection of Virginia REFERRALS
Infant & Toddler Connection of Virginia MISCELLANEOUS
Infant & Toddler Connection of Virginia 8. INSURANCE / ADULT DEMOGRAPHICS
Infant & Toddler Connection of Virginia ADULT SEARCH
Infant & Toddler Connection of Virginia ADULT SELECTION
Infant & Toddler Connection of Virginia ADULT DATA ENTRY
Infant & Toddler Connection of Virginia 9. CHILD PROFILE
Infant & Toddler Connection of Virginia 11. PROVIDER INFORMATION
Infant & Toddler Connection of Virginia Provider Credentialing and Training