Repeat Policies Office of the University Registrar December, 2011

Why the change?  Uniformity and clarity in our records  Students were not requesting D/F repeats  Colleges/Schools interpreted the D/F repeat policy differently creating an equity issue  Students repeated classes beyond the 60 hour threshold  Policy was silent on repeated classes for graduate and professional students

Two prongs of the new policy  D/F repeat  Second level

D/F repeat  Courses eligible for the D/F repeat must be taken before or in the term the student completes their 60 th hour. Second attempt may be taken at any time prior to graduation.  The calculation of this term is based upon attempted hours subtracting any classes dropped with a “W” mark.  Only students pursuing their first undergraduate degree are eligible for the D/F repeat policy.

D/F repeat  60 hour computation includes transfer credit, AP and CLEP credit, military service credit and credit by examination  60 hour computation also includes courses previously excluded by an earlier D/F repeat petition  60 hour computation also includes courses with a mark of “I” or “NR”  60 hour computation also includes courses in which the student earned an “F”

D/F repeat  The Office of the University Registrar will run a process after grading each term to identify courses eligible for the D/F repeat policy and code them appropriately with the “I” and “E” indicator respectively.  The “I” means that the course is included in earned or degree hours as well as quality or GPA hours. The “E” means that the course is excluded from both.  The “I” is always placed on the second attempt even if it is a lower grade. For example, student earns a “D” and repeats the class but earns an “F” the second time. The “F” is marked with an “I” while the “D” is marked with an “E”.

D/F repeat  For courses repeated in future terms, the D/F repeat petition will no longer need to be filed. This will be an automatic process.  For courses repeated in terms prior to fall 2011, the repeat petition will still need to be filed. The new process does not work retroactively. It is triggered by a course being repeated in current term.

Second level  Undergraduates who are not eligible for a D/F repeat  Graduate Students  Professional Students NOTE: This only applies to classes not repeatable for credit.

Second level  Process will mark repeated courses with an “A” and an “I” respectively.  The “A” indicator means that a course is excluded from earned or degree hours, but is included in quality or GPA hours. The “A” repeat indicator is new for WVU.  The “I” indicator is used to designate the second or final attempt of a class. This attempts is included in earned or degree hours as well as quality or GPA hours.

Second level  The “I” indicator will always be on the second or final attempt of a course. The second or final attempt is always controlling.

Second level Who is subject to the second level repeat process?  Undergraduates  Repeated a course beyond the term in which they completed 60 hours.  Repeated a course they had previously earned a grade other than a “D” or an “F” regardless of term taken.

Second level  All graduate students repeating a course not repeatable for credit.  All professional level students repeating a course not repeatable for credit.

Example Example 1 Term: Fall 2011 Subject Course Level Title Grade Hours Repeat Message STAT 512 GR Statistical Methods 2D A Attempt HrsEarned HrsGPA Hrs Quality Points GPA Term: Spring 2012 Subject Course Level Title Grade Hours Repeat Message STAT 512 GR Statistical Methods 2B I Attempt HrsEarned HrsGPA Hrs Quality Points GPA

Example Term: Fall 2011 Subject Course Level Title Grade Hours Repeat Message ENGL 305 UG Technical Writing F A Attempt HrsEarned HrsGPA Hrs Quality Points GPA Term: Spring 2012 Subject Course Level Title Grade Hours Repeat Message ENGL 305 UG Technical Writing D A Attempt HrsEarned HrsGPA Hrs Quality Points GPA Term: Fall 2012 Subject Course Level Title Grade Hours Repeat Message ENGL 305 UG Technical Writing A I Attempt HrsEarned HrsGPA Hrs Quality Points GPA