October 2008

 Review the process of the Fiduciary Agent  Review the Awards  The Risk Management and Mitigation Plan  The Investment Justification  The Submission Process and Timeline  Resources

 A Fiduciary Agent (FA) is a person required to act for the benefit of another with the duties of good faith, trust, confidence, reasonable care and diligence, loyalty, disclosure, accounting and candor.  This duty obligates the FA to act in the best interest of the principal – AMSC Pittsburgh

 The FA is not the sole decision maker on the use of these funds.  The awards are conditioned so that a regional consensus, in conjunction with the COTP and AMSC, must be reached on how the funding is to be use.

 Act as principal point of contact with FEMA for the application, management, and reporting, and administration of the grant award.  The FA will be responsible to the Area Maritime Security Committee for utilizing grant funds as directed by the committee.  Apply for the award.

 Establish and maintain accounting systems and financial records to accurately account for funds awarded to them.  Monitor the Project Performance  The FA is obligated to safeguard the AMSC’s sub-recipient’s lawful confidences and secrets.

 The total amount of the award: $1,473,075.  Management & Administration Fee – 3%: $44,  The writing of the Port Wide Risk Mitigation & Trade Resumption Plan: $175,  TOTAL FUNDS AVAILABLE FY 2007: $1,253,721.80

 Expand the emphasis on port-wide partnerships, regional management of risk and the ability to resume trade after an event.  Prioritize port-wide security strategies and actions that address surface water, underwater, and land based threats

 Target best risk mitigation strategies achieving sustainable port wide security and trade resumption.  Provide the basis for aligning specific grant- funded security projects.

 The total amount of the award is: $2,428,649  Management and Administration Fee – 3% $72,  TOTAL FUNDS AVAILABLE FY 2008: $2,355,789.60

 Enhance maritime Domain Awareness Port areas should seek to enhance their MDA through projects that address knowledge capabilities within the maritime domain.  Enhance Improvised Explosive Device (IED) prevention, response and recovery capabilities.

 Training and Exercises Port areas should seek to ensure that appropriate capabilities exist among staff and managers, and then regularly test these capabilities through emergency drills and exercises.

 Efforts supporting the Implementation of TWIC  Port projects that involve new installation or upgrades to access control and credentialing systems.  Recipients may be expected to enter into cooperative agreement with the Federal government with mutually agreed upon conditions to obtain data and lesson learned from the application of card readers and associated systems.

THE TOTAL FUNDS AVAILABLE THROUGH THE PORT SECURITY GRANT PROCESS IS: $3,609,511.40

 All grant applicants must provide matching funds supporting at 25% of the total project cost for each proposed project  All projects are applicable regardless of the amount requested.

 IEM was hired to develop the plan.  Risk Resumption Sub-committee was formed from the general membership of the AMSC.  Draft was submitted to FEMA in April.  FEMA review the plan and recommended changes to the plan.  Final submission to FEMA-September 2, 2008  Still waiting for approved plan

 Maintaining a nation-wide port security is critical.  Ensure a port wide approach in addressing security needs recognizing that a catastrophic event anywhere in the port will affect the entire port.  Identify specific shortfalls and propose broad countermeasures to allow flexibility.  Emphasis on port wide partnerships, regional management and resumption of trade.

 Address surface, underwater and land-based threats.  Target best risk mitigation strategies to achieve sustainable security.  Align grant-funded security projects under PSGP awards with Maritime Plans  Address all the primary goals for FY2007 Supplemental and FY 2008 grant awards.

 Shortfalls – Seven Categories Vessels and Crews Sensors Supply Chain Interoperability Partnerships Intel Fusion Protection  These areas are to be used as links in preparing your investment justifications.

 Lists all seven categories and projected dollar amount targeted against those areas year-to- year. - Best guess based on Port priorities - Provides funds for all areas, but targets specific shortfalls which can change year-to-year. - Built in flexibility - Based on the amount of funding targeted against a specific area you can assess what projects need focus.

 Emphasis is on a port wide, systematic approach to improve port security and ensure the continuity and resumption of trade.  Investment justifications should reflect this port wide approach.  This is a building process which will focus on critical issue up front, but is flexible enough to adjust to current and unforeseen needs.  Everyone’s commitment to the Port Security Process will be key to the success of the program.

 All applicants must develop a formal Investment Justification (that addresses each initiative being proposed for funding).  Must demonstrate how proposed project addresses gaps and deficiencies in current programs and capabilities.  Must use the Fiduciary Agent Process

 Projects must identify correlation with the Port-Wide Risk Mitigation/Management Plan and include project priority within the plan.  Must follow the requirements outlined in the application kit.

 PSGP applicants must provide information in the following categories for each proposed investment: Background Strategic and Program Priorities Impact Funding and Implementation Plan

 Investment Heading  Port Area  Applicant Organization  Investment Name  Investment Amount

 Provide a brief abstract for the investment  Response Type – Narrative  Page Limit – Not to Exceed One Page  Response Instructions – Provide a succinct statement summarizing this investment

 Provide an overview of the port system in which this investment will take place  Narrative  Not to Exceed One Page  Area of Operations  Points of Contact  Ownership or Operation  Important Features

 Describe how the investment will address on or more of the Area Maritime Security Plan or Captain of the Port Priorities  How does your investment correspond with the Port Wide Risk Management and Mitigation Plan and the Trade Resumption Plan.

 Narrative  Not to Exceed One Page  Describe how, and to what extent the proposed investment addresses one or more of the following: Maritime Domain Awareness Enhancement for Prevention (detection, response and recovery for IED attacks) Training and Exercises TWIC

 Describe how the project offers the highest risk reduction potential at the least cost.  Narrative Not to exceed ½ page  Discuss how the project will reduce risk in a cost effective manner  Discuss how it will reduce risk by addressing the needs and priorities identified

 Register at Homeport for access to the Risk Mitigation and Management Plan.   Register for a vendor number with the State of Pennsylvania 

 Provide a timeline with milestones and dates for the implementation of the investment.  Narrative  Not to Exceed one Page

 All investment justifications are to be submitted to:  Contact Information: Mary Ann Bucci Port of Pittsburgh Commission 425 Sixth Avenue – Suite 2990 Pittsburgh, PA (412)

 ALL INVESTMENT JUSTIFICATIONS MUST BE SUBMITTED TO THE FUDICIARY AGENT BY: NOVEMBER 14, 2008

 All information will be available on the Port of Pittsburgh website:   The Risk Mitigation and Management Plan and the Trade Resumption plan will be located on Homeport.