Preparing Memorandums

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Memorandums and Letters

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Presentation transcript:

Preparing Memorandums

Types of Memorandums Basic Memorandum (Single Addressee) Memorandum for See Distribution Thru Memorandum Informal Memorandum Memorandum of agreement Memorandum for Record

Basics of Memorandum Format 1” margins all around page 12 pitch Arial font used on all Remember MS Word does not know AR 25-50 you MUST format your correspondence to be in compliance All margins for all paragraphs and any subparagraphs are based off the 1’’ If you subdivide a paragraph or the subdivision you must have it in increments of two ex: if you have a 1 you must have a 2, if you have an (a) you must have a (b) ect.

Basics of Memorandum Format (cont) The office symbol and header always corresponds to the individual signing the memorandum ex: 110th MP CO Commander would be AFVP-110-CO, 1st PLT PS would be AFVP-110-1, any SM in 1st PLT would be AFVP-110-1 All enclosures to the memorandum must be listed The entire paragraph or subparagraph must fit on the page or you must put the entire paragraph or subparagraph on the next page

Basic Memorandum Rules Used in all instances when the other types are not necessary ex: Requesting any action from one entity or person ie: Supplies,

Memorandum for See Distribution Rules Used mainly in Policy letters and memorandums for a broad audience

Thru Memorandum Rules Used when the memorandum must go through more than one office to be approved List addressees in order of precedence Memorandum is signed at the bottom by the first approval authority

Informal Memorandum Rules Used usually for inter unit (company or platoon) Only difference is this memorandum does not have the DA seal or header

Memorandum of Agreement Rules Used when the approval authority and an individual SM have to agree to something ie: Removal from Promotion Standing List between the CO CDR and the SM

Memorandum for Record Rules Used to record an event or action ex: Missed Counseling, Equipment transfer chain of events MFRs do not typically get routed to anyone they remain as a part of a file for later use if necessary

Makes this a formal Memorandum Notice the indentation of each subdivision and margin

other formatting rules apply to the continuing pages No DA seal or header is necessary for memorandums requiring more than one page ALL other formatting rules apply to the continuing pages Page numbers go on all pages except the first