Presentation on theme: "Effective Writing for Army Leaders"— Presentation transcript:
1 Effective Writing for Army Leaders SSI Noncommissioned Officer Academy Senior Leaders CourseEffective Writing for Army Leaders
2 POEM I have a spelling checker, It came with my pc. It plainly marks for my review;Mistakes i cannot see.I’ve run this poem through it.I’m sure you’re pleased to know.Its letter perfect in its way,My checker told me so.
3 Learning ObjectiveAction: Write Effectively Using the Army Writing ProgramCondition: Senior FM Leaders in a classroom environment working individually, using academically sound principles, practical exercises, personal experience, handouts, discussion and extracted material from AR and DA MemoStandard: Writing includes:1. Elements of the six step writing process.2. Style that meets Army writing requirements of AR and DA Memo3. Identification of appropriate usage of active voice.4. Composition of correspondence with substance that supports the purpose of effective writing.3
4 Effective Army Writing “Effective Army writing transmits a clear message in a single, rapid reading, and is generally free of errors in grammar, mechanics, and usage.”AR 25-50: Preparing and Managing CorrespondenceDA PAM : Effective Writing for Army Leaders
5 The Six-Step Writing Process Step 1 - Understand your writing task and your writing conditionsStep 2 - Gather and organize your ideasStep 3 - Write a complete draftStep 4 - Edit your draft ruthlesslyStep 5 - Fight for feedbackStep 6 - Go final and proof it
6 Seven Rules Of The Army Writing Style Rule 1: Put your main point up front (BLUF)Rule 2: Write short paragraphs. No more than one inch deep or six lines longRule 3: Write short staff papers (one to two pages long)Rule 4: Use active voiceRule 5: Use short, conventional wordsRule 6: Write short sentences (about 15 words average)Rule 7: Be correct, be credible, be complete
7 Types of Army Correspondence & Documents MemorandumLetterOPORD (Operation Order)SOP (Standing Operating Procedures)DA and DD Forms
8 The Memorandum Army’s main format for preparing correspondence Basic or Formal MemorandumInformal Memorandum Memorandum For RecordMemorandum of Agreement (or Understanding)
9 Active / Passive Voice ACTIVE = DOER --- VERB --- RECEIVER ACTIVE - The subject of the sentence names the actorACTIVE = DOER --- VERB --- RECEIVERAll qualifiers will zero their weapons before qualification.PASSIVE - The subject of the sentence names the receiver of the action.PASSIVE = RECEIVER ---VERB --- DOERAll weapons will be zeroed before qualification.
10 Active Voice Is More Effective Because … It is a stronger form of expression because it indicates the agent and shows the action.It states the action in fewer words.It prevents confusion about the actor. Use of “I” and “We; the first person takes responsibility for the action.
11 Disadvantages Of Using Passive VoiceLeaves critical information unstatedEvades responsibilityIncreases length
12 How To Recognize The Passive Voice BEAMISAREWASWEREBEINGBEENPAST PARTICIPLEENDING IN –ED OR–ENGIVENTAKENIMPLEMENTEDCONDUCTEDORDERED
13 How To Correct Passive Voice 1. Put the doer before the verb.Appropriate clothing will BE WORN by all personnel.All personnel will wear appropriate clothing.2. Drop part of the verb.The Soldier WAS TRANSFERRED to Fort Bragg.He transferred to Ft Bragg.3. Change the verb.Personnel ARE PROHIBITED from smoking during refueling operations.Personnel must not smoke during refueling.
14 Substance Content must be relevant to the subject Include all information needed to communicateSufficient detail to be understoodKeep audience in mindIdentify and document borrowed ideas or information14
15 Organization Introduction Into topic, tell why it’s important Purpose Provides information, guidance, or requests decisionMain BodyIdentify main pointsUse supporting evidenceAnalysis of supporting evidenceConclusionSummary, last chance to restate position or convince15
16 Information Paper Purpose- to provide information Bottom Line Up Front- BLUFOne page summaryClear, concise, and logicala. An information paper provides facts in a clear and concise format (that is, for use in a discussion paper or trip book). The format may be altered to meet a specific need.b. Include the subject and purpose. Paragraphs will contain only essential facts concerning the subject. Papers will be self explanatory and will not refer to enclosures except for tabular data, chars, or photographs.c. Papers should not exceed one page in length and need not be signed, but must include the action officer’s name and telephone number in the lower right corner. Type the name of the approval authority below the action officer’s name and number to indicate agency approval by principle, deputy, or director.d. Avoid using acronyms and abbreviations, except for those that are familiar outside of the Army (e.g., DoD, ARSTAF, etc.)Figure 19, DA Memo 25-52