MR105 - WEEK FIVE SEMINAR Rochelle Simon-Shipman Instructor

Seminar Agenda  Week Four Grading  Word Processing/Basic Business Documents lesson  Language Arts  Commas, keyboard shortcuts  Proofreading (if time permits)  Conducting a Meeting Discussion (if time permits)  Week Five Assignments  Week Six Assignments – If you choose to work ahead  Questions?

Week Four Grading  I am completing the Week Four Grading.  Looking good! ;-)  Please stay on top of your assignments, it is very easy to fall behind.  Remember, there is no extra credit for this course, so please try to get as many points as possible on each assignment.

Don’t forget about our Mid-term Language Arts & Timed writing this week. We will to obvious reasons, we will not be discussing the these this week. You are welcome to refer to the week 4 slides in the Doc Share Mid-Term time! ;-)

2007 Microsoft Word Manual and Textbook  Please have your course material ready for tonight’s seminar.  Also, please have your textbook ready as well.  Type “Yes” when you have both in front of you.

Word Processing Orientation  Beginning in Lesson 21, we will begin working in Part 2 of your textbook.  Part 2 provides an introduction to typing basic business documents.  Unit 5 – Lessons page  Is an orientation to Word Processing and Formatting .

Quick Discussion…  Everyone has had some type of experience with Microsoft Word and , correct?  Is the experience personal or in business situations or both? Please type 2-3 complete sentences. Let’s complete a quick activity!

Word Processing Orientation – A -- Label each part of the Word 2007 screen Type your answers now Where did you find your information?

Word Processing Orientation – A Office Button 2. Quick Launch Bar 3. Ribbon 4. Scroll bar 5. Status Bar 6. View Toolbar

Word Ribbon Instead of drop down menus, displayed from the Menu Bar, Word 2007 displays functions and tasks in the Ribbon The Ribbon is displayed when you click on a Tab. Each Ribbon will have a Dialog Box Box Launcher on the bottom right side. Look at page 8 in your Word 2007 Reference Manual Tab Dialog Box Launcher

Quick Question  What is the mini-toolbar? A. The information that displays when you click on the Dialog Box Launcher. B. The toolbar that displays in Print Preview. C. The pop up menu that displays when you select text. Please type your answer now.

Answer! The mini toolbar is the small toolbar that displays whenever you select text. Is it difficult for you to view the mini-toolbar? Why?

Quick FYI!  Since this is the first lesson in which you will access Microsoft Word, please check your program’s default settings. Be sure to verify the margin settings, the default font settings, and the display of the toolbars.  CTRL and ALT keys are combination keys that are used with other keys to execute commands.  A quick quiz! ;-)

Keyboard Shortcuts  Tell me what function is assigned to the when you following keyboard shortcuts: a. CTRL+S b. CTRL+C c. CTRL+V d. CTRL+X e. CTRL + W

Answers  Tell me what function is assigned to the when you following keyboard shortcuts: a. CTRL+S = Save b. CTRL+C = Copy c. CTRL+V = Paste d. CTRL+X = Cut e. CTRL + W = Close  Do you have a keyboard shortcut that you would like to share with the class?  Look at the back page of your manual for more Keyboard Shortcuts.  Why would be important to know these shortcuts when you start your career?

Undo and Redo  Undo and Redo, if they are not already, will quickly become your friends!  Undo: Undo the last function/task/keyboard combination that you just finished.  Is there a limit to Undo?  Look at page 26 in your Word Manual.

Language Arts  Starting this week, we will begin to have Language Arts sections in our active exercises.  These sections contain basic grammar and punctuation rules, that will be very helpful when studying for the final exam.  Turn to page 75 in your textbook.

Commas and Sentences  Use commas before and after a name used in direct address.  Direct address means speaking to someone directly.  Good night, Mary Ellen, sleep tight.  Ladies and Gentleman, we have ourselves a winner.  Avoid sentence fragments.  No: Need more time to complete the assignment.  Yes: I need more time to complete the assignment.

Run-on Sentences  Avoid run-on sentences.  A run-on sentence is two independent clauses that run together without any punctuation between them or with only a comma between them.  No: Mary is a great baker, she can even back key lime pie, cinnamon rolls, and chocolate cookies from scratch.  Yes: Mary is a great baker, she can make many desserts.

Let’s try a Language Arts Exercise!  Look at page in your textbook.  Please edit each sentence to correct any errors  Numbers 4-17  You will only need to provide the answers. This is a little tricky as it is paragraph. Please read carefully! (ex: 4. Sean,)  Okay, let’s begin.

Answers  Below is the corrected text: You must be certain, Sean, that every message is concise and complete. In addition, Sean, use a clear subject line. The subject line describes briefly the principal content of the message. You should use a direct style of writing. Use short lines and paragraphs. The recipient of your message will be more likely to read and response to a short message than a long one. Your reader will be grateful for any writing techniques that save time. Another thing you should do, Sean, is to include an appropriate closing. Your reader should know immediately who wrote the message.

Proofreading  Let’s talk about the importance of proofreading.  First, let’s discuss common spell/ grammar check mistakes.  Form instead of from  Two instead of to  Spell check will not always catch errors in word usage -or-  You will have incorrect words because you just clicked “change” in the spell check.  This is where proofreading by reading comes in.

Proofreading methods  What proofreading methods to you use?  Do you spell/grammar check, then read over it?  Do you ask someone else to look over it for you?

Proofreading method  Any method you use…just be consistent.  Consistency helps to cut down on errors  Letting someone else look over your work is always a great idea  A “fresh set of eyes” will help to find common errors than you might overlook. (my favorite option!)

Conducting a Meeting  When conducting a meeting, planning ahead is always a good thing!  Who needs to attend? Including significant contributors and decision makers

Conducting a Meeting  Prepare an agenda Distribute to attendees a few days beforehand  Set the location and time.  Need any audiovisual equipment?  Refreshments…always a good thing, if appropriate.  Check room temperature, lighting, anything to make the attendees more comfortable.

Week Five Assignments  Active Exercises: Lessons pages  Timed Typing: Exercise 24-D, page 81.  Discussion: Top Four Accuracy Problems according to MAP.

What about Week 6?  Active Exercises:  Pages  Lesson 29G- Page 101  Timed Typing: Exercise 34-D, page 122

Any questions?  Questions?  If not…I will see you next week!  Good evening!  Have a great weekend.