A/R Statements & Format Options AgVantage ® Software National Conference & User Exchange June 22– 24, 2016 Michelle Sirosky

Class Objectives 1. Introduce statement features 2. Review statement formats 3.Review required setup for each format 4.AR Statement CDD

Did You Know You Can……  V8 - Include a past due credit message on AR statements.  You determine at what age you want a message to print i.e ; 61-90; 90+  You can have a custom message for each aging category  Ability to print message on all customer statements and/or maintain by individual customer V7 & V8  Using Statement Group Codes, you can have your statements generate by age and go into separate spool files  Print a Cardtrol Statement by Customer

Statement Format Options Balance Forward – Print beginning balance for the month and current activity Open Invoice – Print information for all open invoices Combined – Print regular term, deferred term and prepay activity on same stmt Revolving Fund – Similar to balance forward statement but shows a percentage of the balance to pay (similar to a credit card stmt)

Balance Forward Statement Option Balance Forward statement option is the default format No setup is required Prints term activity based on setup You can print all terms on one statement or you can page break by term Prepay, booking & budget print separately

Open Invoice Statement Option Open Invoice statement option prints information for every term invoice that has a balance remaining This is setup by customer; there is no company wide setting All term activity will print on the same statement Prepay, booking & budget print separately

Open Invoice Flag U4MEN2-2 An Open Invoice statement does not have a beginning balance. It prints the invoice balance from all prior month invoices, current information and then a total of all invoices.

Combined Statement A Combined Statement reprints invoice activity for a given month It prints regular, deferred and prepay activity in date/invoice number order All activity for an invoice...ie regular, prepay and deferred…print together Feature is turned on by customer or can be SQL’d for company wide use Print flags need turned on Deferred terms need to be identified Cannot print a cardtrol statement

Field CSESTMT in U4CSTMR U4MEN2-2

Customer 0 (blank) represents the default for all customers. You can add customers when you want their invoices and /or combined statement to print more or less than everyone else. U4MEN2-28.

Laser Invoice Print Options: Statement Print Options: *CST – loc noted in customer file will be used in determing address to print from U4CONST

U4MEN9-12

U4STMT-4

Remit To: replaces statement message lines Finance charge terms and aged balances print on 1 st page only Columns/headings are hard-coded and can’t be manipulated except for the deferred column Use U4STMT-13 to change heading ** Running total is no longer included after each invoice

Prepay, Deferred and Regular balances show here Activity totals print for Item and Dept summaries, if chosen

Prepay and Deferred on same invoice

If you use Mail Services to print your statements, you’ll need to contact your Mail Services representative and let them know you’ll be using the new statement format If you’ll be generating both regular and combined statements you’ll want to let them know to expect both statement formats If Mail Services requires a test file to verify format changes will work, run statements as *ALL and the file will transmit to them Mail Communication Services

Revolving Fund Statements This feature is designed to be used for customers who will not have multiple term balances and who does not receive a Combined or Open Invoice Statement A term needs to be setup for Revolving Fund Any customer who will receive a Revolving Fund, balance forward statement must have the Revolving Fund term entered in their customer master record. Revolving Fund statements show a minimum balance due, rather than the full balance of the customer account. A fee for a missed payment can be assessed, in addition to finance charges, during month end processing

Revolving Fund Setup U4MEN9-1 ** Applies to RV Late Fee also You must first turn on the feature before being able to setup the term

U4MEN9-12

Create a batch of late fees to be edited and merged. The late fee amount to be charged comes from the item master file. Same menu for processing Finance Charges

Report of late fees Created from U4MEN14-14

Report that prints after *EOM statements are run Shows how system calculated amount to print as ‘Minimum Amount To Pay’ on the stmt

Q & A Thank you for Attending AgVantage User Conference 2016