EPA Mid-Atlantic Regional Office Developing and Implementing Our Facility’s EMS Our Facility’s EMS May 2, 2006 May 2, 2006 Steve Donohue, EPA Steve Donohue, EPA LessonsLearned

2 Lessons Learned  Focus on Your Footprint!  Focus on what you can do  Focus on the system - not individuals  Work with managers and staff who have day to day responsibility  Measure whatever you can  Make it real

3 Lessons Learned  Communication and training are some of the biggest challenges  Most of our audit findings have been related to training  No one best way to reach people E Mail, posters, live powerpoint, and web based training

4 EPA EMS Implementation Plan  34 facilities implemented EMS  “Walk the Talk”  Learning by doing - living lab  Second party audit prior to self declaration to EO  Some facilities pursuing ISO certification

5 EPA Region 3 EMS Experience  Started with Environmental Science Center (ESC) in Fort Meade, MD  Next implemented in Regional Office in Philadelphia  Currently being developed in Chesapeake Bay Program Office, and Wheeling, WV Office

6 ESC Lab/Office Facility  Piloted EMS for our labs and facilities  Helped develop model template for EPA systems and documents  Mentored Philadelphia Regional Office  First federal non-industrial (lab/office) facility to achieve ISO registration!

7 EPA Mid-Atlantic Regional Office  300,000 sf space  1250 occupants  13 office/division  58 vehicles  full service lease  No water or electric meters  No landscaping Started our EMS in 2002

8 EPA Mid-Atlantic Regional Office January 2003 Training April 2003 Objectives 2005 Start May 2003 First Audit & Review December 2002 Aspects July 2004 Second Audit & Review December 2004 ISO Audit May 2002 Team Sept 2002 Policy March 2003 Documents Dec External Audit January 2005 ISO Certified Timeline

9 EPA Mid-Atlantic Regional Office  Scope: Office/facility operations and the commuting and business travel of EPA employees  First EPA office to obtain:  EO Certification (2/04)  ISO Certification (1/05)  Performance Track (2/06)  Applied for FEC Gold in 2006

10 EPA Mid-Atlantic Regional Office  Policy - Protect public health, the environment, and the safety of our employees  Signed by the RA and all managers

11 EPA Mid-Atlantic Regional Office Air Energy Goals: Reduce use of gasoline, electricity, paper and other resources. Increase recycling and the purchase of “green” products. Water Paper

12 Gasoline Use in EPA vehicles  2003 Baseline  901,368 miles driven  44,787 gallons fuel  20.1 average fleet MPG  2004 Purchased 4 hybrids  ~ 30K more miles driven  ~ 500 more gallons of fuel  20.5 average fleet MPG  1.5% increase in gasoline use  Goal was 10% decrease

13 Electricity Use for EPA Computers  First Regional office to implement Monitor Power Sleep mode  135,000 kWH / year - 47% reduction  ~ 1% of entire building electric use  Reducing CO2 emissions 85 metric tons / year

14 Electricity Use in our Building  EPA lacks financial incentives to invest in energy and water efficiency  All other tenants have meters/bills  2003 building used 12.6 M kWh = How many houses? Answer = 740 4BR Houses

15 Water Use in our Building  How many minutes of flow at Fairmount Dam on Schuylkill?  M gal. Mean flow rate is 1,976 cfs picture taken 10/20/05 at flow rate of 1,800 cfs Answer = 15 minutes

16 Paper use by EPA  28% reduction in paper use since baseline was established (July 2002 thru June 2003)  How much are we saving a year? Answer > $17,000/year

17 EMS Paper Reduction is Working Created competition by tracking paper use by floor

18 Other Accomplishments  Recycled > 27 kg of alkaline and NiCD batteries  Recycled > 255 kg of “green tip” fluorescent lamps (recovering 5 gm of mercury)  Over 800 printer cartridges sent for re-use  Oil recycling and re-use  Created Pollution Solution Awards

19 Recycling in our building  Sent > 238 tons of waste to the landfill in 2005  Recycled about 142 tons of paper, glass, cans, etc.  3 year average ~ 45% recycling rate

20 Recycling – Make it Real!  Recycling one can saves enough energy to power a 100 watt light bulb for 2.5 hours. =

21 Lessons Learned  Must have top management leadership, involvement, and visibility  Must dedicate in-house resources (consultants can help but can’t do it all)  Must be integrated with your existing facility management systems to be sustainable

22 Lessons Learned  Baseline & measure everything!  Pilot or start small and build capacity  Continuous process- not an event  Takes approximately 12 to 18 months  EMS is a program not a project i.e. you’re never “done”

23 Challenges for  How to “Incentivizing” our GSA Lease  Funds for and availability of hybrids  Availability of E85 in Mid-Atlantic  Electronic record keeping policy  Availability of CPU sleep software  How to increase recycling by other tenants in our building

24 “Don’t let the perfect get in the way of the good” Continuous improvement and P2 should get you to sustainability Lessons Learned

25 Additional Information  Most of our EMS is on the web at:  (215) Thanks for the opportunity to address The Environmental Symposium!