CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING Digitization GOALS & THEIR LOGISTICS Michael J. Bennett Digital Initiatives Librarian C/WMARS, Inc. (508) x.23

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING I. GOALS of DIGITIZATION questions to ask while planning: Why does your institution wish to digitize? What are the anticipated outcomes? Who are the targeted end-users? How can these outcomes and users be periodically evaluated as the project progresses?

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING II. LOGISTICAL CONCERNS the view from 30,000’ : **QUESTION** HOW WILL OUR ORGANIZATION DIGITIZE OUR MATERIALS???

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING II. LOGISTICAL CONCERNS the view from 30,000’ : **OPTION #1** BUILD LAB & REPOSITORY Pros: Control of Everything Including Imaging, Metadata Schema & Customization of Patron Access. Cons: Costs & The Responsibilities of Control. Software & Hardware Maintenance May Necessitate Specialized Staff. Will Chosen Metadata Schemas be Interoperable into the Future?

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING II. LOGISTICAL CONCERNS the view from 30,000’ : **OPTION #2** BUILD LAB BUT STORE & SERVE UP MATERIALS THROUGH 3 RD PARTY REPOSITORY Pros: Costs, Possibly Maintain Some Control Cons: Imaging & Metadata Standards Must Align Closely with Existing Repository. Patron Access Control May Be Limited.

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING II. LOGISTICAL CONCERNS the view from 30,000’ : **OPTION #3** DIGITIZATION, STORAGE & ONLINE DELIVERY THROUGH 3 RD PARTY REPOSITORY Pros: Costs, Minimal Infrastructure Support & Specialization. Cons: Digitization & Metadata Standards Must Align Closely with Existing Repository. Possibly Little Control of Patron Access. Migration to New Vendor, if necessary, May Be Complex.

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING II. LOGISTICAL CONCERNS **OPTION #1 CASE STUDY** BUILD LAB & REPOSITORY e.g. Digital Treasures

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING III. Digital Treasures some facts: URL: Initial Planning: Commenced, Fall of 2005 Digital Library Goes Live: March 1, 2006 First Library Collections Entered: Southbridge Public, Westfield Athenaeum

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING

… so what does this all look like???

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING the lab: …where the analog becomes digital

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING the data center: …where the digital takes up residence then is served up to the Web

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING IV. Digital Treasures the workflow: Library attends Dublin Core workshop or is paid a library consultation visit. Library selects items from their collection. Library creates item metadata and makes electronic submissions through online Dublin Core form.online Dublin Core form C/WMARS receives electronic submissions.electronic submissions Library makes scanning lab appointment once all Dublin Core records have been submitted. Items are scanned in D-Lab (1.5 hrs./ 20 items) Archival TIFF files are batch processed to create full size and access size 72 ppi jpgs in Photoshop.

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING IV. Digital Treasures the workflow (con.): Access jpgs and their metadata are joined together in the lab through CONTENTdm’s Access Station interface. Digital objects are uploaded across WAN to downtown data center repository server. Digital objects are served up to the Web where they can be browsed and searched through the Digital Treasures front end.front end

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING V. Digital Treasures collection level statistics: Collection-level usage statistics are also updated monthly for participating libraries that examine hits & visitors, referring domains and end user search terms.usage statistics

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING V. Digital Treasures repository statistical snapshot: Current Number of Library Collections: 24 Total Number of Digital Objects: 500 Total Number of Hits to Site from April 21st thru Oct. 31st: 690,798 Total Number of Visitors to Site from April 21st thru Oct. 31st: 37,016

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING VI. Digital Treasures ongoing evaluation: Yearly online survey examines participating libraries’ experience with the repository, and digital library search and display interface. Libraries’ are also polled on their anticipated additional item count for the following one to three years.survey

CENTRAL/WESTERN MASSACHUSETTS AUTOMATED RESOURCE SHARING Digitization Digitization GOALS & THEIR LOGISTICS The End Michael J. Bennett Digital Initiatives Librarian C/WMARS, Inc. (508) x.23