Toastmasters International Presented by: Traian Motfolea – Naturopathic Toastmasters Goal Setting and Planning The PMP Approach

Characteristics of a Good Goal S pecific M easurable A ction-oriented R ealistic T ime-bound

Goals for Toastmasters Clubs By June 30 of next year…. 2 Competent Communicators (CCs) 1 Advanced Communicator (AC) 1 Competent Leader (CL), Advanced Leader (AL), or Distinguished Toastmaster (DTM) 4 New Members Officer Training & Dues submitted on time Refer to Toastmasters Distinguished Club Guidelines for more information.

Individual Goals for Toastmasters Achieve Competent Communicator (CC) status by 06/30/2012 Participate in all roles in a club meeting by 03/60/2012 Timer Grammarian / Ah Counter Speaker Evaluator Table Topics Master General Evaluator Toastmaster Attend all club meetings every month

What else? Have you ever thought of considering a Project Management Approach for education and training? Why? Why NOT?

Definition A project is a temporary endeavor with a defined beginning and end undertaken to create a unique product, service or capability.project

The PMP Action Areas Integration Scope Time Cost Quality HR Communication Procurement Risk

Don’t get scared… You are not alone Identify potential conflicts or problems Regularly review progress

The triple constraint Scope TimeCost Quality

Planning Describes how a goal will be achieved Plan identifies Activities Resources Timelines Dependencies Ensures the objective will be achieved efficiently and effectively Team should be involved in planning process if appropriate

Scope You: Competent Communicator Competent Leader Us: 0.5 DCP

Time Total Meetings51 Contests02 Non speaking meetings 02 Area Contests02 Total _________________45 Speeches10 Roles10

Cost Membership for one year Transportation Parking fee

Human Resources Who can help you? VP Education Mentor Evaluator Members

Procurement Competent Communicator Manual Competent Leadership Manual

Communication Verbal

Risk Missed meetings Moving in different area What else can happen?

Quality Not affected by the triple constraint, but by Planning issues Missed opportunities Loss of interest What else can affect your progress?

Integration

Reasons to Plan Make leaders more future-oriented Enables leaders to coordinate decisions Reinforces goals & team buy-in Ensures efficient use of resources Provides FOCUS

The Planning Process 1.Establish Strategies 2.Set a timetable 3.Assign responsibilities 4.Anticipate obstacles 5.Modify as necessary

Planning Process - Example Goal: “Complete Project X by 12/31/2007” Identify steps to achieve goal Assign accountability to each step Get commitment & dates from accountable parties Document the commitment in the form of a project plan Anticipate risks & manage the greatest risks first Update the plan as you progress

Distinguished Club Program Requirements 1. Two CCs 2. Two more CCs 3. One AC 4. One more AC 5. One CL, AL, or DTM 6. One more CL, AL, or DTM 7. Four new members 8. Four more new members 9. Minimum of four club officers trained during each of two training periods 10. One semiannual membership report and one club officer list submitted on time 5 goals = Distinguished Club 7 goals = Select Distinguished Club 9 goals = President’s Distinguished Club

Key Take-Aways Set goal in SMART way Consider it a Project Create a plan to achieve goal Review progress regularly & adjust as needed Our Toastmasters Club needs YOU to meet its goals in the DCP program