PROJECT MANAGEMENT GJ Associates for Corporate Training Solutions Project Planning & Control Project Steps

2 Be Curious Think The Unthinkable See The Big Picture Innovate Research Develop Interest How It Relates To Your Work GJ Associates for Corporate Training Solutions

What is a Project? PROJECT A PROJECT can be considered to be any series of activities that:  have a specific objective to be completed within certain specifications  have defined start and end dates  have funding limits (if applicable)  consume resources 3 GJ Associates for Corporate Training Solutions

What is a Project? 4 A project is a temporary endeavor undertaken to create a unique product, service or result. GJ Associates for Corporate Training Solutions

Components of a Project A project consists of three MAJOR components:  Scope (the work to be accomplished)  Budget (costs, measured in rupees and/or labour-hours of work)  Schedule (logical sequencing and timing of the work to be performed) 5 GJ Associates for Corporate Training Solutions

MANAGEMENT Management may be defined as a process (a systematic way of doing things) consisting of planning (thinking of actions in advance), organizing (co-ordinating the human & material resources of the organization), actuating (motivating & directing sub-ordinates) and controlling (attempt to ensure that there is no deviation from the norm or plan), performed to determine and accomplish the objectives by the use of people and resources. 6 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT  What is Project Management ???  Why Project Management ???  How to DO the project management ???  What Should be Managed ???  Who should manage project ???  Who should manage what ???  When Project Management should be done ???  Project Management … Science or Art ???  Exact or Subjective ???  Numbers or Philosophy ??? A Mind Set ??? 7 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT 8  Identifying requirements  Addressing the various needs, concerns, and expectations of the stakeholders as the project is planned and carried out.  Balancing the competing project constraints including, but not limited to:  Scope  Quality  Schedule  Budget  Resources  Risk GJ Associates for Corporate Training Solutions

Competing Constraints / Triple Constraints 9 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT The management of a project generally follow these steps: Step 1: PROJECT DEFINITION (to meet the needs of the end user)  Intended use by the owner after completion of construction  Conceptual configurations and components to meet the intended use 10 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT STEP 2: PROJECT SCOPE (to meet the project definition)  Define the work that must be accomplished  Identify the quantity, quality, and tasks that must be performed 11 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT STEP 3: PROJECT BUDGETING (to match the project definition and scope)  Define the owner’s permissible budget  Determine direct and indirect costs plus contingencies 12 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT STEP 4: PROJECT PLANNING (the strategy to accomplish the work)  Select and assign project staffing  Identify the tasks required to accomplish the work 13 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT STEP 5: PROJECT SCHEDULING (the product of scope, budgeting, and planning)  Arrange and schedule activities in a logical sequence  Link the costs and resources to the scheduled activities 14 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT STEP 6: PROJECT TRACKING (to ensure the project is progressing as planned)  Measure work, time, and costs that are expended  Compare “actual” to “planned” work, time, and cost 15 GJ Associates for Corporate Training Solutions

PROJECT MANAGEMENT STEP 7: PROJECT CLOSE-OUT (final completion to ensure owner satisfaction)  Final testing, inspection, and payment  Turn over of the project to the owner 16 GJ Associates for Corporate Training Solutions

PMI’s Process Groups 17 Initiation Planning Execution Monitoring and Control Close Out Process Groups or Phases ??? GJ Associates for Corporate Training Solutions

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