Lesson 13 Tables

Overview Create a table. Key and edit text in tables. Select cells, rows, and columns. Edit table structures. Format tables and cell contents. Convert tables and text.

Create a Table A table is a grid of rows and columns that intersect to form cells. Gridlines are the lines that mark the cell boundaries. Text, pictures, and other types of data can be inserted into a table’s cells.

Create a Table Columns, rows, and cells in a table Row Column Cell

Create a Table Insert a table. Draw a table.

Insert a Table A table can be inserted using any of the following methods: Use the Insert Table button on the Standard toolbar to display an adjustable grid. Use the Insert Table dialog box by clicking the Insert Table button on the Tables and Borders toolbar, or by choosing Insert and then Table from the Table menu.

Insert a Table Insert Table dialog box

Draw a Table Drawing a table

Key and Edit Text in Tables Keying and editing text in tables is similar to working with text in paragraphs. Text can be inserted or deleted in a table cell. If text is keyed in a cell and [Enter] is pressed, a new paragraph is created within the same cell.

Key and Edit Text in Tables Shortcuts for moving between cells

Select Cells, Rows, and Columns The contents of cells, rows, and columns can be selected to delete, copy, or move; or to change the format. The end-of-cell markers indicate the end of each cell. The end-of-row markers, to the right of the gridline of each row, indicate the end of each row.

Select Cells Selecting a cell Right-pointing black arrow

Select Rows, Columns, and Tables Selecting a row Right-pointing white arrow

Select Rows, Columns, and Tables Selecting a column

Select Rows, Columns, and Tables Selecting table elements

Edit Table Structures Insert cells, rows, and columns. Delete cells, rows, and columns. Move and copy cells, rows, and columns. Merge and split cells. Change table dimensions and position tables.

Insert Cells, Rows, and Columns Insert Cells dialog box

Insert Cells, Rows, and Columns A cell can be inserted by choosing Table from the menu bar, selecting Insert, Cells, or by clicking the Insert Cells button on the Tables and Borders toolbar. A row can be inserted by clicking the Insert Rows button from the Standard toolbar or using the Table menu. A column can be inserted by selecting the Insert Columns button from the Standard toolbar or using the Table menu.

Delete Cells, Rows, and Columns Delete Cells dialog box

Move and Copy Cells, Rows, and Columns To move and copy cell contents use the Copy, Cut, and Paste buttons from the Standard toolbar, keyboard shortcuts, or the shortcut menu. A selection can be dragged and dropped into an empty row or column. If a row is selected without its end-of-row marker and the Cut button is clicked, the row contents are deleted.

Merge and Split Cells Cells have to be selected to be merged. Split or merge cells using the Split Cells or Merge Cells options from the Table menu. Merge and split cells using the Tables and Borders toolbar.

Change Table Dimensions and Positioning Tables A table can be adjusted and positioned by using any of the following methods: Change the width of columns, the space between columns, and the height of rows. Use AutoFit to change the width of a column to fit the longest text. Indent a table or center it horizontally on the page.

Change Table Dimensions and Position Tables Table Properties dialog box

Change Table Dimensions and Position Tables Dragging a table border Resizing pointer

Change Table Dimensions and Position Tables Dragging a column marker Right column marker for the second column pointer

Format Tables and Cell Contents Table formatting options: Format and sort table text. Align text horizontally and vertically Apply borders and shading. Use Table AutoFormat. Rotate text.

Format and Sort Table Text Format and sort table text The Align Top Left button can be selected from the Tables and Borders toolbar to choose from a list of alignment options. Use the Sort option from the Table menu, to sort table text by specifying additional sort conditions.

Apply Borders and Shading Drawing a border

Use Table AutoFormat The Table AutoFormat feature enables users to choose from a predefined set of attractive table formats. Table AutoFormat can be selected from the Table and Borders toolbar. Various AutoFormats in the Table styles list box and their effects can be viewed in the Preview box.

Use Table AutoFormat Applying a Table AutoFormat

Rotate Text The Change Text Direction button from the Table and Borders toolbar can be used to rotate text. When text is rotated, the alignment options on the Formatting toolbar change to Align Top, Align Bottom, and Center.

Rotate Text Table with rotated text

Convert Tables and Text Convert text into tables. Convert tables to text.

Convert Text into Tables Text can be formatted as a tabular form by selecting Text to Table from the Convert option of the Table menu. The Convert Text to Table window has the Table size, AutoFit behavior, Table style, and Separate text at options.

Convert Tables to Text Convert Table to Text dialog box

Summary A table is a grid of rows and columns that intersect to form cells. It can be inserted or drawn, and text keyed, or images inserted in each cell. It’s dimension and position can be changed. The contents of a cell, row, and column can be selected to delete, copy, move, or to change its format. Rows, columns or tables can be selected by clicking the mouse when it changes to a specific shape. Cells, rows and columns can be selected, inserted, deleted, moved, copied, merged, and split. Table text can be formatted, and sorted; Borders and shading can be applied to tables.

Summary Table text can be formatted, and sorted; Borders and shading can be applied to tables. The Table AutoFormat feature enables users to choose from a predefined set of attractive table formats. The Change Text Direction from the Table and Borders toolbar can be used to rotate text. Text can be formatted as a tabular form by selecting Text to Table from the Convert option of the Table menu.