Presentation by Komarova Inna

Main parts:  Why do we need Time Management?  How to manage your time: 9 steps.  How much is your time cost?

Why do we need Time Management?  to save time;  to reduce stress;  to function effectively;  to increase our work output;  to have more control over our job responsibilities.

1. Know How You Spend Your Time Analyze where most of your time is devoted – job, family, personal, recreation.

2. Set Priorities “Managing your time effectively requires a distinction between what is important and what is urgent.” MacKenzie, 1990 Our activities by Covey and Merrill:  Urgent  Not urgent  Important  Not important

3. Use a Planning Tool Types PT: Electronic planners Pocket diaries Calendars Computer programs Wall chartsIndex cards Notebooks

4. Get Organized Implement a system that allows you to handle information only once.

5. Delegate: Get Help from Others Delegating begins by identifying tasks that others can do and selecting the appropriate person(s) to do them.

6. Don't get sidetracked Perhaps the task seems overwhelming or unpleasant.

7. Manage External Time Wasters  Use voice mail and set aside to return calls  Avoid small talks. Stay focused on the reason for the call  Stand up while you talk on the phone. You more likely to keep the conversation brief  Know the purpose of the meeting in advance  Arrive on time  Start and end the meeting on time  Prepare an agenda and stick to it. Use a timed agenda, if necessary.  Set aside a specific time to view and respond to your mail and , but don’t let it accumulate to the point that it becomes overwhelming to sort.  Turn off instant messaging features on  Sort mail into garbage can and delete junk immediately from your electronic mailbox Telephone Unexpected Visitors Mail and

8. Find your productive time Are you a morning person or a night person? You'll be more efficient if you work when you're at your best.

8. Get a good night's sleep Your brain needs rest to perform at its peak. If it's time to sleep, list the things you still need to get done on the next day's to-do list and go to bed.

How much is your time cost? Understand your true value by calculating your cost per year: Cost per year = (salary+ taxes+ office space+ office equipment + profit you generate) Calculate your hourly rate = cost per year/ Work (hr) per year …know where you stand

Thank you for attention!