1. Time Management Presented By “An Ordinary Mortal “

2. Time
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3. Time – The Fourth Dimension
Time is the indefinite continued progress of existence and events that occur in irreversible succession from past through the present to the future.
Time is a component quantity of various measurements used to sequence events, to compare the duration of events or the intervals between them , and to quantify rates of change of quantities in material or in the conscious experience.
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4. Importance of Time
Time is important because it is scarce. When things are scarce, they become valuable because people can't get enough to satisfy their needs. Since no one can reclaim lost time, it's important to make the most of the time one has on Earth.
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5. Time Management
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6. Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.
Time management is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress.
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7. Urgent - Important
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8. Time Management - Benefits
Greater productivity and efficiency.
A better professional reputation.
Less stress.
Increased opportunities for advancement.
Greater opportunities to achieve important life and career goals.
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9. Time Management Tools 1. Activity Logs
An Activity Log is a written record of how you spend your time.
It would record the following –
Date/Time.
Activity description.
How I feel.
Duration.
Value (high, medium, low, none).
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10. Time Management Tools 2. To Do List
These are prioritized lists of all the tasks that you need to carry out. They list everything that you have to do, with the most important tasks at the top of the list, and the least important tasks at the bottom.
You remember to carry out all necessary tasks.
You tackle the most important jobs first, and don't waste time on trivial tasks.
You don't get stressed by a large number of unimportant jobs.
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11. Time Management Tools 3. Action Programs
These are "industrial strength" versions of To-Do Lists, which incorporate short-, medium- and long-term goals. They help you to plan your time, without forgotten commitments coming in to blow your schedule apart.
Four steps to create your Action Program:
Collection
Pruning
Organizing and Prioritizing
"Working" Your Action Program
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12. Time Management Tools Three-tier structure of Action Programs
The "Next Action List" heading lists the precise, immediate actions that you need to perform to move your projects forwards.
The "Delegated Actions List" records details of the projects and actions you have delegated.
The "Project Catalog" heading lists the projects that you want to work on, along with other actions that you have gathered that will contribute to the completion of these projects.
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13. Time Management Tools 4.Allen’s Input Processing Technique
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14. Clock Time Vs Real Time Clock Time –
In clock time, there are 60 seconds in a minute, 60 minutes in an hour, 24 hours in a day and 365 days in a year. All time passes equally.
Real Time –
In real time, all time is relative. Time flies or drags depending on what you're doing. Real Time is mental – How long is a minute ?
There are only three ways to spend time: thoughts, conversations and actions.
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15. Time Management - Tips for More Productive Day
Carry a schedule and record all your thoughts, conversations and activities for a week.
Any activity or conversation that's important to your success should have a time assigned to it.
Plan to spend at least 50 percent of your time engaged in the thoughts, activities and conversations that produce most of your results.
Schedule time for interruptions.
Take time every day to plan and review your day.
Practice not answering the phone just because it's ringing and s just because they show up. Disconnect instant messaging.
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16. Costing your Time
Understand your true value by calculating your cost per year Cost per Year = ( Salary+Taxes+Office Space+Office Equipments+Profit you generate ) Calculate your hourly rate = Cost per Year / Work Hour Per Year Know where you stand
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17. Time Wasting Culprits Telephone Interruptions Inefficient Delegation
Extended Lunches or Breaks
Cluttered Work Space
Poorly run meetings
Socializing on the job
Misfiled Information
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18. Time Wasting Culprits Poor Planning Procrastination Waiting / Delays
Paper Work
Junk Mail
Drop in visitors
Not setting / Sticking to Priorities
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19. Time / Self Management You Manage : Others & Work
You do not Manage Time !
You Manage :
Yourself
Others &
Work
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20. How To Use Time Effectively
Take Time To Plan
Consolidate similar Tasks
Tackle Tough Jobs First
Get started immediately on important tasks
Delegate and develop others
Reduce Meeting Time
Learn To Say No
Get Control of Paper Flow
Avoid Cluttered Desk Syndrome
Learn to use Idle Time
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21. Busy Vs Productive Productive – Doing effective things efficiently
Just because you are Busy does not mean that you are Productive
Productive – Doing effective things efficiently
Effective - Doing the right Things
Efficient Doing things correctly
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22. Busy Vs Productive Work
Procrastination – Putting off doing things that you should be doing now
Dealing with Indecision or Delay
Paralyzing Perfectionism
Setting unchallenging objectives
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23. Alphabets & Numbers Use some 3D alphabets and numbers to play a game
Use your less dominant hand to pick up as many letters and numbers you can in 10 seconds , picking up 1 at a time. Note the number of characters picked up.
Now,
Use your less dominant hand to pick up only vowels and odd numbers in 10 seconds picking up 1 at a time. Note the number of characters picked up.
You will see the numbers in the second case will be lesser than the first. This is because in the second case you will need to think and pick to achieve desired purpose. Same applies for jobs done randomly and jobs done with some thought and planning to achieve desired goal.
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24. Arrange The Cards
Play a game with multiple Teams with a deck of cards Ask each team to arrange the cards in the order as shown in the picture. The cards should be neatly placed and should not overlap. The Team finishing the task first will be the winner. This would call for planning and coordination amongst the Team members to save time.
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25. Time Left Take Average Life Span Subtract current Age
Subtract weekends
Subtract Public / National Holidays
Subtract Casual/Sick/Annual Leaves
Subtract average sleeping hours
Subtract time for breakfast/lunch/snacks/dinner
Subtract time for entertainment on working days
Subtract time for commuting to and fro work
Good Luck with your Effective Time Left
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26. Thank You
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