TRADE ADJUSTMENT ASSISTANCE COMMUNITY COLLEGE CAREER TRAINING GRANT (TAACCCT) January 24, 2014, 3 PM ET ROUND 3 GRANT REVIEW

Agenda Overview of the Grant Review Section 1. Mandatory Modifications and Actions Section 2. Clarifications Section 3. General Reminders Section 4. Next Steps Questions

Overview of the Grant Review Division of Strategic Investments (Program Office) Sharon Leu, Workforce Analyst Kristen Milstead, Workforce Analyst Tom Hooper, TAACCCT Program Manager Office of Grants Management (Grants Office) Melissa Abdullah, Grants Management Specialist Steve Rietzke, TAACCCT Grant Officer Office of the Chief Evaluator Erika Liliedahl

Overview of the Grant Review What was the purpose of conducting this “Cost and Compliance” review? 1.Help support alignment with the SGA 2.Help support the success of the grants by identifying any potential areas that could be addressed early in the grant period

Overview of the Grant Review What types of items did you look for in your review? Cost items:  Items prohibited by the SGA  Potential violations of Federal Cost Principles Compliance Items:  Activities not allowed by the SGA  Activities required by the SGA  Performance  Evaluation plan

Overview of the Grant Review Where did we look? Grant Award Package:  Project Narrative  Budget Narrative  SF 424A  Project Evaluation Plan  Other attachments to your application package, as applicable

Overview of the Grant Review How were the results of the grant review distributed to grantees?  Letter to signatory  Attachment A – Results of Evaluation Review  Attachment B – Results of Performance Review (not applicable in all cases)

Section 1. Mandatory Modifications/Next Steps Prohibited Cost Items SGA Section IV.E (page 52) Funding Restrictions Individual Participant Costs – tuition Construction Supportive Services – transportation, childcare Budget Narrative SGA Section IV.B.2 (page 34) Inconsistent with SF 424A Lacks Sufficient Detail

Section 1. Mandatory Modifications/Next Steps Timeline and Workplan SGA Sections IV.B.3.A.2.vii, V.A.2.vii, Appendix E Lacks sufficient detail or missing components Grant activities continuing past 36 months Renovation activities not completed within 18 months Dates do not follow standard format (mm/yy)

Section 1. Mandatory Modifications/Next Steps Project Evaluation Plan SGA Sections V.C Reviewed by DOL Office of the Chief Evaluator and TACT National Evaluation Team (Urban Institute) Attachment A – suggestions on improving implementation plan Not all plans are approved for implementation Required Actions Detailed Evaluation Plan Due: May 15, 2014

Section 1. Mandatory Modifications/Next Steps Program Outcomes SGA Sections IV.C.3.A.3, V.A.3, Appendix F Attachment B – mathematical errors Options for Corrections Include: 1.Make corrections so that no arithmetic errors or programmatic inconsistencies exist 2.Make no changes to your original total outcome targets Note: You may not lower targets for any of your total (not yearly) outcomes.

Section 2. Clarifications Areas of possible concern Possible use of grant funds on activities that may not be allowable Possible sub-grants Costs that may not be reasonable Relationships with required partners unclear Provide clarification to your FPO Modification may be necessary, depending on the nature of the issue

Section 3. General Reminders Administrative Cost Cap Grantees may not use more than 10 percent of the total grant funds to pay administrative costs Administrative costs are defined in 20 CFR Grantees should review online financial training Grantees should attend live fiscal Q & A webinar

Section 3. General Reminders Intellectual Property Correction Section III.D.9 “This workforce product was funded by a grant awarded by the U.S. Department of Labor’s Employment and Training Administration. The product was created by the grantee and does not necessarily reflect the official position of the U.S. Department of Labor. The U.S. Department of Labor makes no guarantees, warranties, or assurances of any kind, express or implied, with respect to such information, including any information on linked sites and including, but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This product is copyrighted by the institution that created it. Internal use by an organization and/or personal use by an individual for non-commercial purposes is permissible. All other uses require the prior authorization of the copyright owner.”

Section 3. General Reminders Intellectual Property Correction Creative Commons Attribution 3.0 (CC BY) license requirement

Section 4. Next Steps February 28, 2014 Mandatory Modifications – submit all documentation necessary to your FPO Clarifications – work with your FPO to provide clarification ASAP May 15, 2014 Provide detailed evaluation plan If necessary, must receive approval from DOL prior to implementation

Questions? Reminder: Your FPO is your first point of contact!

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