Review Preparation Meeting of the FP7 Project J-AGE Vienna 25th March 2015

Agenda 1. Welcome by the host and the co-ordinator 2. Confirmation of the draft agenda (Confirmation of the minutes of the last consortium meeting) 3. Presentation of Work Packages by WP leader (10 minutes presentation, 20 minutes discussion each WP to prepare for the final review meeting on the , having the letter and the summary of the 2. annual review in mind) Work Packages and WP-Leaders WP 1 Management and Coordination (VDI/VDE-IT) (incl. Financial Status) WP 2 Development and Updating of the Strategic Research Agenda (ZonMW, THL) WP 3 Mapping and Foresight (VDI/VDE-IT) 15.30–16.00Coffee break WP 6 Framework for Monitoring and Evaluation (ESRC) WP 4 Design of the Implementation and Deployment of the Strategic Research Agenda (ISCIII) WP 5 Communication and Dissemination (MoH) 4. Discussion about potential left money (clarify also minutes of the last meeting in Rome regarding the SRA costs etc.) 5. Wrap up of the preparation meeting regarding the final review meeting on the (“Masterplan”) 6. Any other business 18.00End of J-AGE I Meeting

Status Quo of J-AGE I Deliverables

Deliverables 09/ /2013 MonthDeliverables etc. 109/2012  Delivered: D 1.1 / D 1.2 / D 1.3 / D 1.4  Rejected (EU COM 12 month review report): D 5.1 (Website content) -> resubmitted/delivered on /2012  Delivered: D /2012  Delivered: D /2012  Delivered: D / /2013  Delivered: D 1.3  Rejected (EU COM 12 month review report): D 6.1 (Set of Type A Indicators for Evaluation)--> resubmitted/delivered on the /2013  Delivered: D 2.1 / D 2.2 / D 2.3 / D / /2013  Delivered: D /2013  Delivered: D 4.1  Rejected (EU COM 12 month review report): D 5.2 (Report stakeholder Workshop on SRA) -> resubmitted/delivered on

Deliverables 07/ /2014 MonthDeliverables etc. 1107/ /2013  Delivered: D 1.4  Send to the EU COM after Palermo: D 6.2 (set of Type B indicators for Evaluation) --> delivered on the , rejected by the EC, resubmitted on  Send to the EU COM after Palermo: D 6.3 (First Evaluation Report) --> resubmitted/delivered on the /2013  Delivered: D 1.5 (12 month report) 1410/ /2013  D 2.4 (First SRA)-> delivered/published 04/2014-> officially delivered on the  Proposal for removal: D 6.5 First external Evaluation of the Project and the JPI-> Ongoing Amendment-> amendment feedback expected on the / / / /2014  D 1.6 (18 month interim report) -> delivered on the  D 4.2 (report on Prioritization workshop)-> delivered on the / /2014

Deliverables 06/ /2014 MonthDeliverables etc. 2206/2014  D 4.3 (Proposal for administrative support structure and cost model for joint activities)-> delivered to the EC on the  D 5.3 (Report on the stakeholder Workshop on JPI Work Programme)-> explanation of Status Quo (not yet delivered) send to EU COM on > delivered to the EC on the as draft version, on the as final version 2307/ /2014  D 6.4 (Second evaluation report)-> delivered on /2014  D 1.7 (Activity and financial report to the EU COM)-> delivered (partly uncompleted) on the > update sent on the , Form Cs updated /submitted on the  D 3.5 (Online Database)-> end of 10/2014-> delivered on the / /2014  D 4.4 (pilot joint activity report)->was developed by the Fast Track Activity on Work and Productivity (later: JPI Understanding Employment Participation), the deliverable itself will be formally delivered by the responsible partner according to the Work Package duties (in this case: ISCIII)-> delivered on the to the EU COM  D 5.4 (report EU Liaison Officer)-> delivered to the EC on the as draft version, on the as final version 2812/2014  D 4.5 (Proposal for administrative implementation structures of JPI joint activities and their sustainable …)-> delivered to the EC on the  D 5.5 (report on final project conference)-> delivered to the EC on the as draft version, on the as final version

Deliverables 06/ /2015 MonthDeliverables etc. 2901/2015  D 4.6 (Proposal of the first work programme of future JPI Joint activities and sustainable funding)-> delivered to the EU COM on the DRAFT VERSION-> Final Version of D4.6 directly after the GA Meeting ( at the latest) (agreed in from ) 3002/2015  D 1.8 (final activity and financial report to the COM)-> delivery of a preliminary version on the that can be formally accepted by the EU COM as deliverable (updating afterwards)-> delivered to the EU COM on the DRAFT VERSION  D 2.5 (updated and finalized SRA)-> delivered to the EU COM on the  D 3.6 (final comparative report)-> delivered to the EU COM on the  D 6.6 (Second External Evaluation of the project and the JPI)-> delivered to the EC on the as draft version, on the as final version

Leftovers

Deliverables – WP1 Management DueRefTitleWP No. Leader 02/2015D1.8 D 1.8 (final activity and financial report to the COM)-> delivery of a preliminary version on the that can be formally accepted by the EU COM as deliverable (updating afterwards)-> delivered to the EU COM on the DRAFT VERSION  last update until the send to the EU COM 1VDI/VDE- IT

Deliverables WP 4 Design of Implementation DueRefTitleWP No.Leader 01/2015D4.6Proposal of the first work programme of future JPI joint activities and sustainable funding  delivered to the EU COM on the DRAFT VERSION-> Final Version of D4.6 directly after the GA Meeting ( at the latest) 4ISCIII

Deliverables WP 5 Dissemination DueRefTitleWP No.Leader 07/2014D5.3Report Stakeholder Workshop on JPI Work Programme -> delivered to the EU COM, but the content respectively, the in the deliverable provided sugesstions have to be discussed within the consortium and an argumentation for the reviewers has to be prepared for the review meeting on the MoH

Status of J-AGE I Financial Status VDI/VDE-IT Excel Sheets: costs & person months

Wrap up of the preparation meeting regarding the final review meeting on the in Brussels („master plan“) Important topics -Explanation of delays: mainly WP 4, WP 5 and WP 1 -Explanation of deviations regarding the spent money

Wrap up of the preparation meeting regarding the final review meeting on the in Brussels („master plan“) Deadlines > registration via doodle for Brussels review meeting (clarify before with your work package partners who attends the meeting) > final update of final report D1.8 (send to EC incl. financial figures + D4.6 final version) Participant Portal will be opened (after the second payment and the amendment session) for 3rd cost reporting (adjustments of the costs regarding the Brussels meeting afterwards are possible, but nothing else)