1 Occurrence Reporting in the POA Michael Greer Airworthiness Surveyor 02 March 2016

2 Aim Further to the presentation in March 2015 this presentation intends to update the situation regarding the changes required in a POA to address: New regulation EC Regulation 376/2014, & Basic Regulation 216/2008

3 March 2015 Picture At last years POA seminar on 4 th March 2015 we presented:  Implementation of EC Regulation 376/2014  Current responsibilities under the basic regulation including continuous improvement  Analysis of MORs from production organisations  Internal reporting responsibilities  Voluntary reporting  Future CAA oversight

4 MOR Analysis (2015)  26 MORs received with manufacture or production in the narrative  18 Engine related (core, control, indication)  6 instruction for continued airworthiness  1 navigation  1 flight controls Approximately the same breakdown as for 2014 MORs with “production” or “manufacture” in the narrative

5 Legislation and Guidance Material  Regulation 376/2014  Implementing Regulation 2015/1018  Information Notice 2015/065  Guidance Material  CAP 382

6 Internal Reporting  What should be reported?

7 External Reporting  What should be reported? Mandatory (what you have to report) Unsafe Condition Voluntary (what we’d like you to report) Any other condition found during the manufacturing process that is likely to exist in service Any condition found during the manufacturing process that may affect other POAs (e.g. material supply) “Has resulted in” “May lead to” Actual Aviation Safety RiskPotential Aviation Safety Risk

8 Implications for Organisations  Require an internal reporting system  Occurrences must go onto a database  Database must be compatible with ECCAIRS  Report occurrences to the CAA within 72 hours  A risk classification must be applied  Report initial analysis and actions within 30 days  Report final analysis results within 3 months  Judge which voluntary reports should go to the CAA  Ensure a Just Culture exists – internal Just Culture Training ongoing

9 What is a voluntary report?  For a report to be considered mandatory two criteria apply:  1) Whether the person considering submitting the report has to do so, e.g.  pilot in command, maintenance engineer, ground handler, etc., as defined in Article 4 of the Regulation, and  2) The type of occurrence is classified as mandatory as defined in Article 4 and listed in the associated Implementing Act.  Any report which does not fulfil both of these criteria is considered a voluntary report. The majority of organisations’ internal reports are ‘voluntary’ in accordance with this Regulation.

10 Compliance with Reporting Requirement  ECCAIRs Compatible Output (large organisations)  Trialled with NATS and Easyjet  Ask organisation to speak with software provider  Gael QPulse  Vistair SafetyNet  AQD  And others…  Or use electronic reporting portal (small organisations – or infrequent reporting)

11 CAA Oversight  During future continued surveillance visits CAA Surveyors will include a more thorough review of the performance of the POA’s Occurrence Reporting process in order to:  contribute to the aim of continuous improvement of the safety of products.

12 Oversight - Timeline NovDecJanFebMarAprMayJunJulAugSepOct Raise awareness of 376/2014 & CAA expectationsCompliance & audit – Q-Pulse checklist used CAA Surveyor instructions: Industry visits to support implementation of regulation and highlight our approach to oversight Before May 2016 discuss & raise awareness only – no findings From May start to schedule 376/2014 compliance into oversight visits using common Q-Pulse checklist – becomes business as usual oversight activity

13 Organisation Procedures…  Updated versions of POE: Occurrence Reporting Sections must continue to make reference to CAP 382, but must also address:  EU Regulation 376/2014  EU Implementation Regulation (IR) 2015/1018 In addition it should also make reference to:  Voluntary Occurrence Reporting scheme  Mandatory Occurrence Reporting scheme The detail of these areas may be referred out to a procedure / SMS manual as applicable. PLUS ‘Each Organisation shall adopt internal rules describing how ‘just culture’ principles are implemented within that organisation’

14 CAA Oversight –

15 Questions?