Practical arrangements and schedule of work for the conferences 28 April-10 May 2013 Geneva, Switzerland David Ogden, Chief Convention Operations Branch, Secretariat of the Basel, Rotterdam and Stockholm Conventions Permanent Missions Briefing – 12 April 2013 Ordinary and extraordinary meetings of the conferences of the parties in 2013

Schedule of the meetings and other events Major issues Possible contact groups Election of officers Registration and credentials Paperless meeting Meeting website Presentation outline 2

Venue: Geneva International Conference Centre (CICG) Key dates and time: –Preparatory meetings on Saturday, 27 April Joint bureaux meeting: 1pm-3pm Regional meetings: 3pm-6pm –Opening in the morning (10am) of Sunday, 28 April –Closure in the afternoon (6pm) of Friday, 10 May –High-level segment in the afternoon of Thursday, 9 May and morning of 10 May Tentative schedule of the meetings is available in document EXCOPS.2/INF/2 Schedule of the meetings 3

Bureaux decide daily schedule and planning of meetings. Daily schedule will be posted every morning on the intranet site and communicated by bureau members in regional groups meetings. Regional groups are encouraged to work through bureaux members. Daily schedule 4

Other events Reception hosted by Switzerland on Sunday 28 April (following afternoon plenary) Regional centers fair from Wednesday 1 May to Friday 3 May 2013 Boat excursion to the waste treatment centre of Cheneviers on Sunday 5 May Reception hosted by GEF on Wednesday 8 May (following afternoon plenary) Side events during lunchtime and evenings Exhibitions 5

ExCOPs-2 –Review of synergy arrangements –Programme of work and budget –Secretariat organization Simultaneous sessions of the ordinary Basel, Rotterdam and Stockholm COPs –Technical assistance and finance –Compliance –Reporting and waste issues related to POPS Main issues

Stockholm Convention COP-6 –Possible addition of HBCD –Non compliance, financial mechanism, NIPs and regional centers –Effectiveness evaluation, DDT, BDEs and PFOS exemptions/acceptable purposes Basel Convention COP-11 –Follow-up to the Indonesian-Swiss country-led initiative (CLI) –Technical guidelines for ESM of eWaste –Compliance, partnerships (PACE guidance document), annex IX amendments and regional centers Main issues

Rotterdam Convention COP-6 –Possible addition of 5 chemicals and one pesticide formulation –Non-compliance –Information on exports and export notifications and final regulatory actions Main issues

Limited number of contact groups running in parallel Possible joint contact groups: –Synergies and budget –Technical assistance and financial resources –Compliance Possible convention-specific contact groups: –SC contact group on listing of chemicals and friends of the President’s group on effectiveness evaluation –BC contact groups on technical matters and on strategic matters (CLI ESM guidelines and OEWG) –RC contact group on listing of chemicals Possible contact groups 9

Election of officers Regions to consult for nominations of officers and members of subsidiary bodies: ̶ Bureaux members of the BC, RC and SC COPs ̶ OEWG bureaux members ̶ ICC members ̶ CRC members & CRC chair ̶ POPRC members & POPRC chair Proposals to change SC Bureau and BC Expanded Bureau structure Detailed information on elections to take place available on the website: 10

Registration Pre-registration : All participants have to submit pre-registration forms All nominations were to be made through official channels, with a nomination letter or a note verbale Contact: Ms. Stéphanie Cadet - On-site registration for all participants, including Permanent Missions delegates 9 am to 6 pm on Saturday 27 April 8 am to 6 pm on Sunday 28 April 9 am to 6 pm from Monday 29 April to Friday 10 May 11

Credentials need to be presented for representatives, who will constitute the delegation of a country, to the meetings of those conventions to which the country is a party Credentials for up to 6 meetings can be presented in one document Originals to be submitted no later than 24 hours after the opening of the meetings (10 a.m. on 29 April 2013) Submission of advance copies of the credentials facilitates the clearance process Contact: Ms. Stéphanie Cadet - Credentials 12

Printed documents will not be available at the meeting. Pre-session documents are on the meetings website: 105 meeting documents and 120 information documents Translated pages reduced from 1,860 at 2010/2011 COPs to 526 at 2013 COPs; In-session documents (conference room papers) will be available electronically via wireless intranet. Twitter: –Meeting announcements & CRP releases Paperless meeting 13

Website of the 2013 COPs & ExCOPs: Meeting documents Schedule of work Information on high-level segment Election of officers Registration form and credentials Practical information Meetings’ website 14

Side events Exhibition Media information Briefings presentations Information for participants Parking and drop-off / pickup points Family-friendly area Restaurants (cafeteria open on Sunday 29 April) Waste treatment excursion on Sunday 5 May 2013 Also on the website 15

Coffee cups and thank you!