 The clipboard is a temporary storage area  The cut or copy commands place information on the CLIPBOARD  There are two types of clipboards: – System Clipboard – Office Clipboard

 The System Clipboard stores ONE item at a time  Cut or copied information replaces previous information on the clipboard  System clipboard is available to many software applications

 Stores up to 24 items at a time  Stored items display on the Clipboard task pane  Stores items from all Office applications (Word, Excel, PPT, and Access)  Display the Clipboard task pane by clicking the Clipboard Dialog Box Launcher

Exercise 6-1 Figure 6-1 Clipboard task pane

 Select text to be moved  Use the Cut command  Move to location where you want to place the text  Use the Paste command to insert the text

 Use the Cut and Paste buttons on the Ribbon  Use the shortcut menu (right-click) to cut and paste  Press Ctrl + X to cut text Press Ctrl + V to paste text  Use the Clipboard Task Pane to paste text

 The Paste Options button appears below pasted text  Click the button to view the list of options  Use the list of options to select formatting for pasted text

Exercise 6-3 Figure 6-3 Click the right mouse button to display the shortcut menu.

Exercise 6-3 Figure 6-4

 Move selected text using the mouse – Point to selected text and hold the left mouse button – Drag pointer until dotted insertion point is positioned – Release the mouse button  Text is NOT transferred to the Clipboard when using the drag-and-drop method

 A copy of selected text is placed on the clipboard  Copying text does NOT remove selected text from the document

 Use the Copy and Paste buttons on the Ribbon  Use the shortcut menu (right-click) to copy and paste  Press Ctrl + C to copy text Press Ctrl + V to paste text  Use the Clipboard task pane to paste text

 Copy selected text using the mouse – Point to selected text – Press Ctrl – Drag pointer until insertion point is positioned – Release the mouse button  Text is NOT transferred to the Clipboard when using the drag-and-drop method

 Documents can be split into panes.  Several document windows can be open simultaneously.  Text can be copied or moved from one window to another.

 Splitting a document divides the document into two areas separated by a horizontal line.  The horizontal line is called the split bar.  Each pane has its own scroll bar.  To split a document, click the View tab and click the Split button.  To remove the split bar, double-click the split bar when you see the split pointer, or click the Remove Split button on the Ribbon. You can also remove the split by dragging the split bar to the top of the screen.  Use the split box (located at the top of the vertical scroll bar) to split a document into panes or to remove the split bar. 22

Exercise 6-10 Figure 6-7 Split pointer Split bar

Exercise 6-10 Figure 6-8 Split box

 Click the insertion point in the document pane to be edited  Each pane has its own scroll bar  Scroll each pane separately

 Open contiguous files by clicking the first file, pressing the [Shift] key and clicking the last file to be opened  Open noncontiguous files by clicking the first file, pressing [Ctrl], and clicking each file to be opened  Click the View tab and click the Switch Windows button to view a list of open files – The active document has a check to the left of its name – Switch documents by clicking a file that is not active

 Press [Ctrl]+[F6] to switch between open documents  Click the Task bar button to switch between open documents  Click the View tab and click the Arrange All button to view multiple documents

Exercise 6-12 Figure 6-9 Click a thumbnail to switch document windows

Exercise 6-12

Figure 6-10

 Minimize a window  Maximize a window  Restore a window  Size a window  Close a window

 Use full-size windows, or size the windows to see multiple windows  Use the cut or copy and paste commands to move and copy text  The drag-and-drop method can be used to move and copy text among windows  Control formatting of pasted text by using the Paste Options button or the Paste Special command

Exercise 6-15 Figure 6-11

 Click the Insert tab  Click the Object button  Click Text from File  Locate the file and click Insert