ClubRunner Website Capabilities Presentation for District 5790 District Assembly April 16, 2016

TITLE | 2 Encourage all district clubs to automate club communication and administration functions via some type of internet management tool Encourage all clubs to fully utilize the ClubRunner Tool – Full Administration and Website – Clubrunner lite for Admin functions only Review current status of utilization of ClubRunner among the 68 District 5790 Clubs Provide overview of ClubRunner Capabilities – Web Page – Club Administration Integration of data management to and from RI, District 5790 and each club Cost of ClubRunner to clubs Basic criteria for Websites - Ben Presentation Goals

TITLE | 3 Why do you need one?

TITLE | 4 Public Image The Internet is a resource for your communities non Rotarians to:  Learn about Rotary  Learn about your Club  Learn about your Service Projects  Learn about your fund raisers  See your members having fun and enjoying fellowship  Websites are easily linked to Social Media and Community Newspapers  Find out about scheduled speakers  Purchase tickets for your events  More…

TITLE | 5 Automates club communication and Administration The Internet and related computers and mobile devices are Tool to: – Improve club communication With committee members Newsletters Member functions – Drive publicity for club fund raisers and projects Promotion Advertising Social Media Push – Club administration Membership records Attendance Records A single place to maintain club records Member Invoicing – One source data entry for membership and leadership information sharing with the district and Rotary International

TITLE | 6 Club Internet presence is criteria one of the criteria for Club Recognition Awards Presidential Citation – Up-to-date -club website and/or social media District Awards – Public Image Does your club have an up-to-date website (give the address in the Comments section below) including: * – Current Rotary Logo and Theme – Calendar of Club Events – Meeting Location with Day and Time – Membership Requirements and Forms – Speaker List – Rotary Stories (local, district and/or international) Does your club website include an up-to-date list of Board members? * Does your club website promote Rotary values through stories and postings? * Does your club have an active Public Relations, Public Image, and/or Marketing Committee that keeps your "Brand" in local media or social media? * Does all your club communication and publications use the current Rotary Logo from Rotary.org? * Does your club have a social media presence (give links in the Comments section below)? * Does your club use its website and social media accounts to promote Rotary and club events? * Does your club publish a newsletter or bulletin at least monthly and distribute it to members and interested community contacts? *

TITLE | 7 District Awards Continued Club Service Have 50% of your club members registered with My Rotary? * Is your club up-to-date with Club Central? Is your club up-to-date in reporting attendance to the District? Are all member profiles up-to-date in Club Runner?

TITLE | 8 ClubRunner Tool in use by District 5790 and its Clubs

TITLE | 9 Present Status of Clubrunner among District 5790 Rotary Clubs

TITLE | 10 Clubs with Synchronized Club Data

TITLE | 11 Club Administration – Member profile management – if synchronized changes to club website automatically update RI and District 5790 data bases New member entry Member termination Current member status & address changes – Management of Club Board of Directors and Committee membership Attendance Management – Weekly meeting attendance recording – Make-up recording – YTD Attendance Statistics – Automated monthly club attendance report Club Duty List Management – Including schedules for Rotary & Foundation Moment Presenter ClubRunner Capabilities

TITLE | 12 Cost of not using ClubRunner Without an administrative tool, club secretary’s and members doing a lot of duplicate work Without an effective website, Club Members and Community Members are uninformed

TITLE | 13 Club Event Management – Event Registration – Event Payment – Automated communication Volunteer Management – Capable of being set-up by task – Rotary volunteers part of base package. External volunteers management can be purchased – Automated communication and reminders with volunteers CR Capabilities continued

TITLE | 14 Group management – All club members – By committee – With event attendees and volunteers that have registered for an event Management of Speakers Management of updated Club Directory Management of Club Documents including Bi- Laws, Board Meeting Minutes etc. Management of Member dues, invoices and payments CR Capabilities continued

TITLE | 15 Club Bulletin preparation and publishing – Uses common database with website so stories and news articles can be shared – Coming events and speakers automatically posted – District events can be posted – Once published and sent to members, the bulletin includes a list of that members commitments – Can be linked to Social Media sites such as Twitter – Stories and Articles can be achieved for future CR Capabilities

TITLE | 16 Website Management – Website can be designed and maintained with minimal website management experience – Publicize events and fund raisers Capable of electronic payment Automatically communicates with purchaser – Create your own stories and news reports. And, publish articles available via RI – Ability to sell Website, Site Page and Bulletin Sponsorship Ads to help fund cost of website CR Capabilities continued

TITLE | 17 Convert to version 3.0 – Website Appearance and Organization – E-Bulletin Appearance and Organization Volunteer Management Module added – Task based – Max 5 volunteer events at a time – Can purchase extra for additional events or if you need ability to manage non Rotary Volunteers Group – Maximum annual s based upon size of club Additional available at additional cost ClubRunner Changes

TITLE | 18 Based upon size of club – < 20 members - $276/yr full, $204/yr lite – 21 to 30 members - $348/yr full, $276/yr lite – 31 to 40 members - $420/yr full, $360/yr lite – 41 to 50 members - $480/yr full, $420/yr lite – 51 to 80 members - $552/yr full, $612/yr lite – 81 to 120 members - $696/yr full, $600/yr lite – 121 to 200 members - $828/yr full, $720 lite – 201 to 300 members - $1104/yr full, $960 lite – 301 to 500 members - $1,380/yr full, $1200 lite If you are not currently on CR there is a $199 set-up fee Clubs can use the districts website to report membership changes and attendance without cost to the club – Saves multiple points of data entry (RI & District) but club would need to maintain its own data management process – Clubs must synchronize their data with RI 2014 Cost of ClubRunner

TITLE | 19 ClubRunner Mobil App (CR) The CR Mobil app is a great way to communicate with fellow club members while on the go (phone, text & ) Updated version in trial stages – release is soon

TITLE | 20 Questions???? Several Tutorials are available on the ClubRunner Website Call webmaster at Call ClubRunner support at

TITLE | 21 Here to help

TITLE | 22 Sample Volunteer Screen

TITLE | 23 Data Integration Screen

TITLE | 24 RI Data Integration

TITLE | 25 Connect & Compare Screen

TITLE | 26 Membership Screen

TITLE | 27 Add a New Member Screen

TITLE | 28 Add Member Screen bottom

TITLE | 29 Monthly Attendance Screen

TITLE | 30 Attendance Screen

TITLE | 31 Make-Up Screen

TITLE | 32 New Member Blue Badge Screen

TITLE | 33 Sample Club Documents Screen

TITLE | 34 Sample Club Directory

TITLE | 35 Club Screen

TITLE | 36 Sample Website

TITLE | 37 Sample e-bulletin

TITLE | 38 Sample Member Commitment Reminder attached to e-bulletin

TITLE | 39 Admin Page Top

TITLE | 40 Admin Page Bottom

TITLE | 41 If all else fails…