PRESENTATION TO THE PORTFOLIO COMMITTEE ON SRSA INFORMATION PERFORMANCE QUARTER 4 OF THE 2015/16 FINANCIAL YEAR Date: 24 MAY 2016

 The purpose of the presentation is to give an overview of what transpired in the fourth quarter of the financial year (2015/16).  The fourth quarter report reflects progress made to date against key strategic objectives and annual performance indicators as reflected in the Department’s Annual Performance Plan (APP).  The preliminary report was submitted to the Audit Committee, National Treasury and DPME for performance monitoring purposes as prescribed.  Although at the time of submission of this summary, the report was certified as correct, the achievement recorded may slightly change after completion of audit by the Internal Auditors.  By the end of May 2016, the consolidation of the year’s performance (Annual Report) will be submitted to the external Auditors (AG) for auditing. The Annual Report will therefore reflect the final audited performance status of the Department. INTRODUCTION

PROGRAMME 1: ADMINISTRATION There were 8 targets to be achieved during the quarter under review. Two targets were not achieved and 6 were achieved. PROGRAMME 1: ADMINISTRATION

PROGRAMME 1: ADMINISTRATION NON-ACHIEVEMENTS The following targets were not achieved: Chief Financial Officer: 1.7 Creditor payment age (days): Although the average days for payment of invoices were around 20 (days), not all invoices could be paid within 30 days. This could among other things be attributed to system failures, where the 4th quarter transaction volumes, put pressure on the system. Information Performance - Quarter 4: 1.8 Quarterly APP targets met (%): This target could only be achieved if all the other targets were achieved. It has been removed from the 2016/17 APP because it does not add any value to the Department’s reporting and accountability. All performance reports will in any way reflect overall achievement percentage.

PROGRAMME 2: ACTIVE NATION There were 10 targets to be achieved by the programme during the quarter under review. Six targets were achieved, and 4 were not achieved. PROGRAMME 2: ACTIVE NATION

The following targets were not achieved: School Sport: 2.5 Number of participants in the school sport programme Provincial sport support and coordination: 2.6 Number of people actively participating in organised sport and active recreation events. 2.8 Number of schools, hubs and clubs provided with equipment and/or attire as per the established norms and standards. 2.9 Number of athletes (learners) supported by the sports academies (% increase also reflected). The achievement in this regard has been impacted upon by the late submission of reports and evidence from the provinces. The provinces have indicated that because they also receive reports from the districts, it is not always possible for them to send through the reports as early as we require them. At the time of submitting this summary to the Portfolio Committee, the Conditional Grant indicators were being audited by our Internal Audit.

PROGRAMME 2: ACTIVE NATION Despite the recorded poor performance on indicators implemented by provinces, their efforts must be acknowledged. In most cases, the claimed performance numbers are reduced by SRSA because of lack of evidence to support such claims. This, because once the achievements are recorded in our reports, they are audited as ours. The sector still uses manual registers and reports that have to be counted manually. This delays delivery, analysis and feedback to provinces. At HeadCom level, we engage each other on how to improve on performance and the quality of reporting, because the core of our work rests in the area that provinces have to implement, esp. DORA-Funded indicators. At executive managers’ level, the Sport Chief Directors meet bi-monthly to engage on planning, implementation, and other issues of common concern. Grant meetings are also held with provinces to engage about plans and reports of the sector. There is still a long way to go; but we will get there.

PROGRAMME 2: ACTIVE NATION We have noted that there is a gap between the work of SRSA and provincial M&E Units. To this effect, an M&E Forum is being established. This will reduce the impact of lack of capacity that SRSA is faced with, in this area, such as quality management of the reports before they reach SRSA. Although the aforesaid will go a long way towards improving quality of reports, the challenge remains M&E capacity at provincial level.

PROGRAMME 3: WINNING NATION There were 7 targets to be achieved by the programme. Six targets were achieved, and 1 target was not achieved.

PROGRAMME 3: WINNING NATION Target Not Achieved: Major Events Supported 3.5 Number of major international events receiving intra-governmental support. Although a few events were supported by for example, assisting with entry documents of athletes, such support is not being claimed because it was not fully in line with our plans. The intention was to provide intra-governmental support to major events that were secured in terms of the Bidding and Hosting Regulations, and approved by the Minister or Cabinet. Achievements: 3.1 The Department continued to receive reports from SASCOC and analysed them 3.2 Supported athletes in the Ministerial bursary programme 3.3 Provided athletes with scientific support 3.4 Supported anti-doping agencies. 3.6 There were no honouring events in the quarter under review.

PROGRAMME 4: SPORT SUPPORT There were 7 targets to be achieved by the programme during the quarter under review. All targets were achieved.

PROGRAMME 4: SPORT SUPPORT This Programme achieved all its targets. Below is progress on targets that were either not targeted for 3 rd quarter or were not being met: 4.1 Federations pledging support for the Code of Conduct: World class athletes Under 18 years supported – 115, from 8 Federations: SA Fitness Sport Aerobic Federation; Baseball Union; Canoeing; Chess; Surfing; Weightlifting; and Table Tennis. 4.4 Baseline for support: R1, 2Mil 4.5 Consolidated national federation Transformation Progress Reports produced - EPG report was completed and published in May 2015, annual target is achieved. Targets that were being met in quarter 3: Financial and non-financial support was provided to 65 federations (5 more than planned, because of improved cooperation from federations), while bilateral and multilateral exchanges were implemented as planned.

PROGRAMME 5: INFRASTRUCTURE SUPPORT There was 2 targets scheduled to be achieved by the programme and they were both achieved.

PROGRAMME 5: INFRASTRUCTURE SUPPORT 5.1 Provinces with a facility audit completed: Of great importance here is that while the provinces struggled for about two years to undertake a Facility Audit, the 4th quarter saw the first phase (Facility Count) of the audit being done. Following the count, we had to satisfy ourselves that the counted facilities indeed exist. A monitoring team was therefore sent to all provinces to go and conduct verification of sampled facilities. The verification process produced a 100% match. 5.2 Post support reports were compiled as required, to show the support provided to various facilities in line with the set norms and standards.

OVERALL DEPARTMENTAL PERFORMANCE OVERALL ACHIEVEMENT FOR Q4, 2015/16 There was 34 targets scheduled to be achieved by the programme and 27 were achieved and 7 were not achieved. This is 79% achievement.

THANK YOU