Jaime Stoltenberg Map and Geospatial Data Librarian Arthur H. Robinson Map Library University of Wisconsin-Madison Wisconsin Land Information Association February 18, 2011 Geospatial Data Preservation & Access: Raising Awareness in Wisconsin

Geospatial Data Preservation What does this mean? Why is this important? Who should care? What is the benefit? Persevering ‘at risk’ & temporally significant digital geospatial content – not just backing up your current version Existing copies are at risk of being over- written when updates or changes are made Data creators, consumers and curators Direct user, social, government/operational, strategic/political, historic research, legal Common driver: access to historic content for temporal analysis

National Efforts: GeoMAPP GeoMAPP = Geospatial Multistate Archiving & Preservation Partnership Funded by the Library of Congress NDIIPP (National Digital Information Infrastructure & Preservation Program) Funded partners: North Carolina, Utah, Kentucky Informational partners: Washington D.C. | Georgia | Maine | Maryland | Minnesota Montana | New York | Texas | Wisconsin | Wyoming

National Efforts: GeoMAPP What the GeoMAPP team recommends…and what we are working on in Wisconsin 1. Collaboration is a key component to establishing a unified approach to preservation 2. Create business case documentation 3. Investigate the existing preservation landscape 4. Make it official – create GIS specific records retention schedules 5.Descriptive detail is a wise preservation investment 6. Spread the word about what you’re doing

National Efforts: GeoMAPP Layer NamePreferred FrequencyMinimum FrequencyIncludes Attributes? ParcelsQuarterlyAnnuallyYes Street CenterlinesQuarterlyAnnuallyYes Corporate LimitsQuarterlyAnnuallyYes ZoningAnnually Yes Address PointsAnnually Yes OrthophotographyWhen Created No UtilitiesAnnually Yes E-911 ThemesAnnually Yes Retention Schedules: suggested frequency

National Efforts: NDSA National Digital Stewardship Alliance (LOC and others) Working Groups: 1.Content 2.Standards & Practices 3.Infrastructure 4.Innovation 5.Outreach

National Efforts: NDSA Outreach Working Group Chairs: Carol Minton Morris (DuraSpace.org) Butch Lazorchak (LOC) 52 other members Scope of work: 1.Identifying and promoting key digital preservation information resources: 2.Clearinghouse of Digital Preservation Information 3.Utilizing social media tools to spread the message 4.Defining opportunities for outreach within the NDSA & to the community beyond

Defining opportunities: National Efforts: NDSA Public Awareness Campaign Partner Recruitment Identifying Important Collections for Stewardship Outreach to Potential Information Stewards Action teams: Statement of Purpose Audience Outreach Resources

Future Plans in Wisconsin Continue to participate in national calls with both GeoMAPP and NDSA for the next several years Begin collecting information to help us understand Wisconsin’s current preservation landscape. Seek partnerships with the WI Historical Society, the State Records Center and/or individuals in WI counties that have a legal mandate to preserve digital land records information. Share recommendations and hopefully provide tools and guidance for successful implementation of preservation plans across the state.

What you can do right now… “Save the bytes!” Identify data that is temporally significant Create good FGDC metadata - include currency date, software version, and description of file naming convention Use a simple data management structure (ex: Dane Co. historic parcel data) Treat the archive as a living thing

Questions? Contact Information: Jaime Stoltenberg Map & Geospatial Data Librarian UW Department of Geography Arthur H. Robinson Map Library