1. ESRI User Conference, August 8, 2006 Long-term archiving of geospatial data: the NGDA project Julie Sweetkind-Singer John Banning Stanford University

2. ESRI User Conference, August 8, 2006 The Library of Congress and NDIIPP $100 million from Congress, Dec. 2000. 1 st round of funding announced Sept. 30, 2004. – 8 grants funded for nearly $14 million. 2 nd round of funding announced May 6, 2005. – 10 awards totaling $3 million (in conjunction with NSF).

3. ESRI User Conference, August 8, 2006 Funded Geospatial Projects North Carolina State University: preservation of geospatial data from state and government agencies in North Carolina Main partner: North Carolina Center for Geographic Information & Analysis University of California at Santa Barbara: formation of a national geospatial federated digital repository Main partner: Stanford University Total of both awards: $3.1 million

4. ESRI User Conference, August 8, 2006 What is meant by digital preservation? “Reliable long-term access to managed digital resources to its designated communities, now and in the future.” (RLG/OCLC, 2002) Trusted digital repository attributes

5. ESRI User Conference, August 8, 2006 Key non-technical elements Collection development – Assessing scope – Assessing risk Contracts – Rights / use of materials Cost of acquiring data. Increasing the size of the collecting network.

6. ESRI User Conference, August 8, 2006 Key technical elements Large data sets Versioning Variety and complexity of formats Proprietary file formats Need for format infor- mation and specifications Federation

7. ESRI User Conference, August 8, 2006 External contacts California Spatial Information Library (CASIL) David Rumsey Collection California Geological Survey Katrina Image Warehouse Digital Globe and GeoEye ESRI

8. ESRI User Conference, August 8, 2006 Technical Architecture-Stanford

9. ESRI User Conference, August 8, 2006 Technical Architecture-UCSB storage subsystem standard, public data model archival system ADLOAI bulk loader databases, caches, etc. Web access ingest

10. ESRI User Conference, August 8, 2006 What is a format? “A serialization of an abstract information model” – A set of syntactic and semantic rules for mapping from an information model to a byte stream (and, in most instances, for mapping back). Without knowledge of its format, a digital object is merely a collection of undifferentiated bits.

11. ESRI User Conference, August 8, 2006 What is a Format Registry? Definition – The registry is a central location where information is stored and maintained in a controlled method. – This includes: Identifiers, Responsibility, Classification, Relationships, Specifications, Signatures, Grammar, Tools, and Assessment Why do we need one? Formats become obsolete over time Need machine actionable validation of the format.

12. ESRI User Conference, August 8, 2006 Goals of a Format Registry Interpret the information content of that object properly. Effective use, interchange, and preservation of all digitally-encoded content.

13. ESRI User Conference, August 8, 2006 Current Efforts in Format Registries Global Digital Format Registry (GDFR) Digital Formats Web (Library of Congress) PRONOM (UK) NGDA (geospatial) Long Now Foundation

14. ESRI User Conference, August 8, 2006 Geospatial Example: ESRI Shapefile 1. ESRI Shapefile Technical Description white paper 2. dBase specification 3. Reference to different geospatial metadata standards 4. Additional documentation, specifications or statements on the various files that may be used as part of shapefiles (.sbn,.sbx,.prj,. xml,.fbn,.fbx)

15. ESRI User Conference, August 8, 2006 Geospatial Example: ESRI Shapefile 5. Identifiers – “.shp” 6. Responsibility – ESRI 380 New York Street Redlands, CA 92373 7. Tools – ArcGIS, ArcView 3.0, etc. Link to existing Format Registry: http://www.ngda.org/format/

16. ESRI User Conference, August 8, 2006 Goals of the Project Create robust preservation environments Save at-risk data Write collection development policy Start a geospatial format registry Develop guidelines for preservation of geospatial materials Agree upon guidelines for participation in the NGDA

17. ESRI User Conference, August 8, 2006 Relevant contact information Julie Sweetkind-Singer – sweetkind@stanford.edu John Banning – jbanning@stanford.edu NGDA Web site – www.ngda.org NDIIPP Web site – www.digitalpreservation.gov