FINAL EXAM REVIEW 1

EXAM PROCEDURES 10 minutes to review project before starting 120 minutes to complete the exam, although most students finish in minutes In this presentation, suggested timing guidelines are assigned to each step –Use these as a guide to indicate how far along in the project you should be at each step. –Consider practicing and re-doing steps for which you do not complete within the timing guideline. 2

10-MINUTE EXAM REVIEW PERIOD Read the Background Information and Project Statement sections of the instructions. Look over the xml tables to get an idea of what kind of data is being used in this project. The slides of this presentation will serve as a guideline to completing the project. At the next slide, the clock starts. The slides will automatically progress per the timing guidelines. 3 Time: 10 minutes

STEP 1: DOWNLOAD XML FILES Access the XML files at the following URL: /review-projects/ /review-projects/ Exam review: Know how to download the data files, and that if they are packaged, they need to be unzipped. Keep these files handy! You’ll need them later. 4 Time: 1 minute

MICROSOFT ACCESS 5

STEP 2: CREATE DATABASE Know how to launch Access and save a new (blank) database with the given name. Know how to use Save Database As command if necessary. 6 Time: 1 minute

STEP 3: IMPORT XML FILES Know how to import XML files in Access. Be sure to verify the imported tables briefly, by opening them up just to be sure. You cannot import XML files if they are still in a zipped package. They must be extracted first. 7 Time: 3 minutesPoints: 3 points

STEP 4: RELATIONSHIPS Know how to specify relationships –Drag-and-drop fields to create relationship “lines” Instructions will indicate the tables of a relationship –It’s up to you to understand what fields are related! –Relate fields of same data, (usually of same name.) Problems here will lead to problems in your queries! 8 Time: 3 minutesPoints: 5 points

STEP 5: QUERIES Queries are important for completing whole test. Practice them! 1.Read over and select tables, fields. 2.Add Calculated Fields, using the Builder tool. Don’t forget about Aliasing. 3.Need a Totals Row? Look for keywords such as sum, average, number of. 4.Advanced features: Join Properties? Query-specific relationships? 5.Use the Criteria Row to restrict results by specifying criterion. Be able to use and and or criteria. 6.Format fields using the Property Sheet. May need to Run the query first. 7.Sort results using Sort Row. 8.Run the query to test. 9 Time: 10 minutesPoints: 6 points each

STEP 6: FORM WIZARD Practice with the Form Wizard. –Most important part is to select the right fields from the right tables or queries. Don’t forget to name both the Form and Sub- Forms, however. 10 Time: 4 minutesPoints: 5 points

STEP 7: REPORT WIZARD Don’t forget to name your report at the last step of the report wizard. Read the N OTE in the Instructions: Use Layout View to modify the column widths so all fields are visible. –Know how to do this! (Don’t waste time if you are stuck.) 11 Time: 4 minutesPoints: 5 points

STEP 8: COMPACT & REPAIR Know how to Compact and Repair a database. –It is simply a menu option. After you click the menu option, Access will need to save and close all open objects. 12 Time: 1 minute

MICROSOFT EXCEL 13

STEP 9: CREATE WORKBOOK Know how to launch Microsoft Excel Know how to save your workbook and supply the indicated filename. 14 Time: 1 minute

STEP 10: ADJUSTING SHEETS Excel workbooks come with three default sheets Know how to work with sheets: –Creating new –Renaming –Deleting –Moving Also, understand how to navigate sheet tabs 15 Time: 2 minutePoints: 3 points total

STEP 11: IMPORT QUERY DATA Know how to Import an Access query –Typically, will need to have your database closed. (But make sure it is saved.) –Know where you have saved your database. This step requires that your queries are correct! –If you need to go back and edit the query, you need to close Excel first. 16 Time: 4 minutesPoints: 7.5 points total

STEP 12: FORMATTING CELLS Formatting covers a wide variety of topics –Insert text to a cell –Working with data tables, inserting table-columns –Formatting cells as certain number type –Applying styles, changing appearance, etc. –AutoFit cell width –Merging cells –Conditional formatting 17 Time: 2 minutesPoints: 5 points total

STEP 13: INSERT A CHART Know how to: –Insert a standard chart –Apply chart titles, labels (with descriptive texts) –Formatting values, rotating axes, etc 18 Time: 2 minutesPoints: 7.5 points

STEP 14: PIVOTCHARTS AND PIVOTTABLES Understand: –All PivotTables have an associated PivotTable –How to create a new PivotChart and PivotTable Know how to work with PivotTables –Adding to fields, summarizing figures –Using the filters, and the “Group by” feature Know how to work with PivotCharts –PivotCharts are charts, too –Know how to work with chart labels, axis labels, etc –Know how to format axes; rotating, etc 19 Time: 6 minutesPoints: 10 points total

MICROSOFT WORD 20

STEP 15: CREATE DOCUMENT This should not be a hard step. –Launch Microsoft Word from Start Menu –Know how to use Save As command 21 Time: 1 minute

STEP 16: INSERT A COVER PAGE Insert ribbon has this option –Know where to find the option –Style indicated on instructions –Fill out the text boxes as indicated on instructions 22 Time: 3 minutesPoints: 7.5 points

STEP 17: INSERT TEXT FILE Another copy-and-paste step: –Know that you can just copy-and-paste the contents, via opening the.txt file in notepad. See those “<>” symbols? They indicate instructions for formatting the word document in the next several steps. –Know how to work with and apply the indicated instructions. 23 Time: 3 minutesPoints: 5 points

STEP 18: INSERT CHART This should be an easy step too: –Just copy-and-paste! Grab the chart from your Excel file by opening it up. Need to right-click carefully to get a copy-option. –Paste at the comment-instruction in your word file. Click the inserted chart for formatting options: –Format ribbon for Size options –Right-click the chart to add Captions 24 Time: 2 minutesPoints: 5 points

STEP 19: BIBLIOGRAPHY Bibliographies must have their source bank populated prior to insertion. –Use Source Manager to add sources first! –Then, you can insert the bibliography, at the proper place. 25 Time: 5 minutesPoints: 10 points total

STEP 20: FORMATTING This step entails a lot of different, similar things: –Modifying Styles –Adding, and working with Headers & Footers Inserting Page Numbers Know about the: Start from Page 0 Trick? –Indenting Paragraphs, using Tab key –Paragraph Dialog Box: Line spacing, before & after spacing –Changing Margins of pages –General tidying up: delete unneeded spaces 26 Time: 5 minutesPoints: 9.5 points total

MICROSOFT POWERPOINT 27

STEP 21: CREATE SLIDESHOW Another simple step: –Know how to launch PowerPoint –Know how to Save, or Save As 28 Time: 1 minute

STEP 22: ADD SLIDES Know how to add a slide –Also, how to add slides of different type (Title, Title & Content, etc.) Insert charts from Excel –You can just copy-and-paste the charts, in the exact same way you did for Word. 29 Time: 3 minutesPoints: 9 points total

STEP 23: ANALYSIS QUESTIONS Analysis Questions are worth 20% of your grade. –Try to allot at least 12 minutes to do them –You have 120 minutes on the Final Exam, so you can afford to put them off, just this once –But generally, if you’re behind, consider prioritizing these! Answer one question per slide. 30 Time: 15 minutesPoints: 7.5 points each

STEP 24: FORMATTING SLIDES A topic with wide variety. Things to know: –How to apply slide transitions –How to add animations to objects –Adding headers and footers Dates, slide numbers, footers –Editing Slide Masters –Inserting images and clip art 31 Time: 6 minutesPoints: 5 points total

SUBMIT YOUR PROJECT Finally, submit your files one at a time. –Submit four different files! Be absolutely sure you do NOT submit the wrong Microsoft Access database file; i.e. with an L in the extension (*.*laccdb) –The correct file is one with a name such as filename.accdb 32 Timer: 2 minutes