Project Monitoring and Dissemination

Monitoring Monitoring is an important and integral process in project work. Its purpose is to keep track of activities and to ensure that the project is set to achieve its objectives. Information obtained from monitoring can be used to adjust the project activities and to make the planned outcomes and outputs more relevant.

Monitoring in Practice Monitoring can improve project management. For each activity focus on the key objectives: What and when is to be done? Who will be involved? What resources are required? How long will it take? How much will is cost? What are the planned outcomes/outputs?

Monitoring Activities Think about the best way to monitor the different project activities but always keep it simple. Satisfaction surveys at different HELP meetings Diaries to record your thought and comments Progress reports. Tracking of finances

Monitoring HELP The HELP project has an important regional dimension. To track and inform the project on the progress of the different HELP partnerships it is proposed to record the monitoring of meetings centrally. Zsuzsa Cseh will be the contact point for HELP monitoring

Monitoring Templates Satisfaction survey templates will be prepared for the different HELP meetings. The final versions will be agreed by the regional HELP partnership. These surveys will contain core questions to be used for comparability purposes. Individual partnerships may add questions according to their local circumstances. Results will be transferred to a spreadsheet and sent to Zsuzsa. This information will be an important project outcome in contrasting the situation at the local and regional levels.

Raising the Project Profile There is an obligation under Tempus to emphasise their role in supporting the HELP project and to use their logo wherever appropriate – in: Partner institutions HELP meetings Publications Printed materials Website

National Tempus Offices It is important to make contact with your National Tempus Office as a source of information and to be invited to special project events. In publications the following disclaimer must be inserted: This project has been funded with support from the European Commission. This publication reflects the views only of the author and the Commission cannot be held responsible for any use which may be made of the information contained therein.

HELP Dissemination Outputs The following outputs are to be prepared by the HELP consortium and be available in English and each National language: Needs analysis and toolkit – CD, publication, website Good Practice Guide in Training Development Interim HELP Publication – e.g. Partnership Working Project publication for final conference