1. http://eacea.ec.europa.eu/tempus/index_en.php 1 Communication Activities Grant holder's Meeting, 12-13 December 2011, Brussels

2. http://eacea.ec.europa.eu/tempus/index_en.php Overview -Part I: Communicating with the EACEA -Part II: Communicating with NTOs and NCPs -Part III: Communicating your project results to stakeholders and the general public -Part IV: EACEA communication activities that might be relevant for you

3. http://eacea.ec.europa.eu/tempus/index_en.php Part I: Communicating With the EACEA in Brussels

4. http://eacea.ec.europa.eu/tempus/index_en.php Part I: Communicating With the EACEA in Brussels Outline of Part I 1. Communicating with the EACEA 2. The EACEA website 3. EVE

5. http://eacea.ec.europa.eu/tempus/index_en.php Part I.1:Communicating with the EACEA in Brussels 1) Contact details for your Project officer at EACEA can be found on the following page; http://eacea.ec.europa.eu/tempus/tools/documents/2011_09_09_respo nsible_project_officers_by_project.pdf 2) All correspondence with EACEA must be from the project coordinator at the grant holder institution. 3) E-mail is the preferred option. 4) Keep the Project Officer informed of important developments, but especially if there is a difficulty. The sooner you inform the PO of this, the easier for everyone. 5) Formal letters and all documents from the Agency will come from Klaus Haupt, Head of Unit and should be addressed to Klaus.

6. http://eacea.ec.europa.eu/tempus/index_en.php Part I.2:The EACEA Web-site -Space for Beneficiaries – all project documents available there. - Always check the FAQ before contacting your Project Officer. http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4 _en.php -Future Calls, RSS feeds http://eacea.ec.europa.eu/tempus/funding/higher_education_institutio ns_en.php -Future Events http://eacea.ec.europa.eu/tempus/events/index_en.php -Tempus Publications http://eacea.ec.europa.eu/tempus/tools/publications_en.php

7. http://eacea.ec.europa.eu/tempus/index_en.php Part I.3: EVE Espace Virtuel d’ Echange/Virtual Platform for information sharing Article I.11.4 of your Grant Agreement : Use of the Results:  Public electronic platform for the dissemination and exploitation of project results.  Project coordinators must upload basic information about their project and its results. (outputs, pictures, links, presentations) More information: http://www.ec.europa.eu/evehttp://www.ec.europa.eu/eve

8. http://eacea.ec.europa.eu/tempus/index_en.php Part II: Communicating With the NTOs and NCPs in the Grant Holder's Country

9. http://eacea.ec.europa.eu/tempus/index_en.php Part II: Communicating With the NTOs and NCPs in the Grant Holder’s Country 1)Keep your NTO or NCP in the grant holder’s country informed of major developments on your project. 2)Invite the NTO/NCP representative to your kick-off meeting. 3)Add a link to the NTO web-site in-country. 4)If making documentaries for TV or radio on the project, maybe invite them to join as well?

10. http://eacea.ec.europa.eu/tempus/index_en.php Part III: Communicating Your Project Results to Stakeholders and the General Public

11. http://eacea.ec.europa.eu/tempus/index_en.php Part III: Communicating Your Project Results to Stakeholders and the General Public Outline of Part III 1)The Project Web-site 2)Intellectual Property Rights 3)Local Media 4)Project Publications 5)Promotion Material 6)Dissemination Conferences

12. http://eacea.ec.europa.eu/tempus/index_en.php Part III.1: The Project Web-site Make your web-pages attractive to search-engines by updating your pages regularly. Don’t archive on the web-site. Who is linking to you? Sentences, paragraphs and pages should be short. (Who, what, when, where, why?) Include the Tempus logo.

13. http://eacea.ec.europa.eu/tempus/index_en.php Part III.1: The Project Web-site (continued) - Social Media cannot replace a good web-site. - Social Media involves much additional work. - If you must post, think before you post! - Be friendly and service-minded to fellow-users. - Be open and honest about who you are, but remember that your actions reflect back on the project and the programme.

14. http://eacea.ec.europa.eu/tempus/index_en.php Part III.2: Intellectual Property Rights 1)Article II.3 of your Grant Agreement on ‘Ownership of Results’ - the results belong to the beneficiaries, but the Commission has the right to make free use of them. 2)Ensure compliance with the I.P. laws in your country. 3) Ask permission to use photos. 4) Ask permission before storing personal data. 5) Ask permission before taking text from another publication or web-site.

15. http://eacea.ec.europa.eu/tempus/index_en.php Part III.3: Local Media 1)Local media is an excellent means of informing the local community about your project. 2)Write a press release on events you are organising. 3)Invite the local media to events. 4)Be your own media: record U-tube videos of project activities that can be placed on other web-sites.

16. http://eacea.ec.europa.eu/tempus/index_en.php Part III.4: Project Publications 1) All Tempus-funded publications must bear the following; ‘ This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein’. 2) All Tempus publications must bear the Tempus logo.

17. http://eacea.ec.europa.eu/tempus/index_en.php Tempus IV logo not Web-page with logo http://eacea.ec.europa.eu/about/eacea_logos_en.php#tempus_logo

18. http://eacea.ec.europa.eu/tempus/index_en.php Part III.5: Promotion Material 1)Posters, leaflets, brochures and any other promotion material must bear the Tempus logo. 2)Each piece of equipment purchased with the Tempus grant whether in a partner institution or in the community must bear a sticker with the Tempus logo. 3)Promotion material must be produced in a ‘cost- effective’ way, should target a specific audience and the amounts produced should be justified by the size of that audience.

19. http://eacea.ec.europa.eu/tempus/index_en.php Part III.6: Dissemination Conferences 1)You must ask prior authorisation from EACEA before renting a premises for a Tempus event. 2)Only staff travel and costs of stay from project partner institutions will be covered. 3)Hospitality costs will not be covered. 4)Attending research conferences is not eligible under Tempus.

20. http://eacea.ec.europa.eu/tempus/index_en.php Part IV: EACEA Communication Activities That Might Be Relevant

21. http://eacea.ec.europa.eu/tempus/index_en.php Part IV: EACEA Communication Activities That Might Be Relevant Outline of Part IV 1)Studies and Seminars 2)Tempus Higher Education Reform Experts 3)Tempus Publications

22. http://eacea.ec.europa.eu/tempus/index_en.php Part IV.1: Studies and Seminars 1)EACEA regularly launches studies on topics of interest to the Tempus community. 2)Seminars are regularly organised on various topics. 3)A publication is usually made on the outcomes. 4)In 2012 and 2013, a series of regional seminars will take place on human resources management in universities in the Tempus Partner Countries.

23. http://eacea.ec.europa.eu/tempus/index_en.php Part IV.2: Tempus Higher Education Reform Expert 1) Higher Education Reform Experts are working in Tempus Partner Countries. 2) They can support you in your project work.

24. http://eacea.ec.europa.eu/tempus/index_en.php Part IV.3: Tempus Publications -EACEA produces publications on various aspects of Tempus. -They can all be found here; http://eacea.ec.europa.eu/tempus/tools/publications_en.p hp - We are always looking out for examples of good practice on Tempus projects.

25. http://eacea.ec.europa.eu/tempus/index_en.php 25 THANK YOU