MBS EXPANDED CLIENT BILLING CONTROLS John Church

1.Faster runtimes on AIX versus the mainframe. We have noticed a third to half the time for running billings. 2.Clients are able to view reports quicker through the Report file. Reports get created real time when billings are run. 3.Viewing of bills before your invoice approval and balances are loaded for the new month. 4.Now you can click on the Mediation module to see toll information. More on Mediation will be covered by Mary and Vince on Thursday, 9:00 - 9:30, (Alma Mater). AIX ADVANTAGES 2www.cdg.ws

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CDG will help you set up your Company Modules screen to run automatically or if you want to run each job manually you can do that as well. Setting up the Company Modules to automatically run is better, as you can submit a job and once that job is complete, the next job in line will automatically start to process out of the queue. BILLING MODULES 5www.cdg.ws

1.Pre-extract Audit Module 2.Invoice Extract 3.Invoice Extract Approval 4.Invoice Prep 5.Invoice 6.Invoice Approval 7.Bill Image Load (Optional) 8.Bill Summary Update Preliminary conference calls will take place to ensure this is setup as you would like it before the actual training begins. MODULES TO SET UP 6www.cdg.ws

COMPANY MODULE - INVOICE 7www.cdg.ws

This module is executed prior to the actual extract. It performs most of the same steps as the invoice extract, but does not result in any permanent changes to the data, and does not prevent the application from applying payments and adjustments to accounts associated with the invoice cycle. The audit process should be used to verify the data is ready for processing prior to the actual extract. This step can be run as many times as needed. You can run it daily, weekly, or right before billing. RUN & VERIFY PRE-EXTRACT AUDIT 8www.cdg.ws

RUN & VERIFY PRE-EXTRACT AUDIT 9www.cdg.ws

RUN & VERIFY PRE-EXTRACT AUDIT 10www.cdg.ws

RUN & VERIFY PRE-EXTRACT AUDIT 11www.cdg.ws

This module creates the files necessary to run billing. Once processing is started, payments and adjustments cannot be applied to any accounts associated with the selected invoice cycle. The extract generates the same reports as the audit, which should also be verified if extract approval is run. BILLING – RUN & VERIFY INVOICE EXTRACT 12www.cdg.ws

BILLING – RUN & VERIFY INVOICE EXTRACT 13www.cdg.ws

This module is executed once the invoice extract has completed successfully and been approved, if extract approval is required. During this process, the invoice date of the cycle is advanced so that any payments and adjustments applied from this point forward are assigned to the next billing invoice date. The cycle is unlocked so that payments and adjustments can be applied. BILLING–RUN INVOICE EXTRACT APPROVAL 14www.cdg.ws

The Invoice Preparation step captures information from the Extract in preparation for invoicing. INVOICE PREPARATION & APPROVE BILLING 15www.cdg.ws

BILLING–RUN INVOICE EXTRACT APPROVAL 16www.cdg.ws

INVOICE PREPARATION & APPROVE BILLING 17www.cdg.ws

Once it has been determined usage is approved for the billing, return to the Schedule Markets screen and select the Invoice Preparation job you want to approve and click the Approve button. A confirmation screen displays asking if you want to approve the job, click Yes. INVOICE PREPARATION & APPROVE INVOICE 18www.cdg.ws

The billing process calculates all taxes, applies rates for usage, and then creates the subscriber invoices. Once you have approved the invoice preparation job, schedule the billing to run by completing the following steps: SCHEDULE / RUN INVOICE 19www.cdg.ws

SCHEDULE / RUN INVOICE 20www.cdg.ws

INVOICE PROGRAMS 21www.cdg.ws

VIEWING INVOICES 22www.cdg.ws

UTILITIES 23www.cdg.ws

INVOICE REPORTS 24www.cdg.ws

VIEWING REPORTS 25www.cdg.ws

VIEWING REPORTS 26www.cdg.ws

BILL SUMMARY 27www.cdg.ws

Bill Summary is the final piece of the puzzle. This process does the following: Will send out for Ecare customers. Will load your balances into MBS. If you get FTP or SFTP files for billing from CDG. This will start the process to create those files. BILL SUMMARY 28www.cdg.ws

When viewing reports for instance taxes, if, by chance, you find a taxing problem and a rerun is necessary, the tax reports will be recreated with the new run. So make sure you have the correct reports from the last invoice run for your filings. SOMETHING TO KEEP IN MIND 29www.cdg.ws

30 QUESTIONS?