Serving the people of Cumbria Do not use fonts other than Arial for your presentations SEND Teams Inclusion Service Final Staff Engagement Briefing 18 th March 2015

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Agenda Reshaping objectives Final confirmed structure Feedback received Next Steps –Assimilation Outcomes –Vacancy Preference Process

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Recap on Objectives Support the integration of care and education health planning and support into a single EHCP. Create additional capacity to provide key workers to co-ordinate the assessment process and write EHCPs. Consolidate the role of ‘key worker’ into a single post. Retain educational and social care expertise within the teams. Contribute to an improved experience for children and their families. To have a structure common to all SEND teams. To enable the delivery of efficiencies made by savings against previous VR decisions

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Thank you Recognise this is a significant change process Meaningful engagement and feedback critical to shaping a service fit for the future Excellent engagement from staff so far Support from Trade Union colleagues greatly appreciated

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Summary of Feedback Received Team structure should reflect caseloads Advanced Practitioner role in the teams. Consider AP role if it was to include supervision. Assimilation should be available to all social workers in CWD teams. CWD social workers cannot progress from newly qualified scale without moving to different teams

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Summary of Feedback Received ICT systems – use of both ICS and ONE. Key workers require training in EHCPs. Key workers consistently referred to the desire to continue direct work with families. Lead Education Officer role was unclear. Risk the LEO would be overwhelmed in the early stages of the transition. Barrow and South Lakeland have split site issues.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Explanation of Changes to Initial Proposal Team size to reflect caseloads. New profile for ‘Lead Care Officer’. Opportunities for progression NQSW to 5. Revised implementation timescale – evolution not revolution.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Grade and Assimilation Consultation repeatedly raised lack of progression from NQSW in CWD. First step to offer all NQSW grades an opportunity to interview for a Grade 5 post. Final grades will then be added to the structure and assimilation will take place.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Final Structure Allerdale and Copeland Barrow and South Lakeland Carlisle and Eden 1 Lead Education Officer 0.5 Lead Care Officer 4 EHCP Key Workers 2.5 Social Workers 1 Lead Education Officer 0.7 Lead Care Officer (recognising split site) 5 EHCP Key Workers 3 Social Workers 1 Lead Education Officer 0.5 Lead Care Officer 3.5 EHCP Key Workers 3 Social Workers

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (6 weeks) to Review and Decision (up to 2 weeks) to Assimilation w/c Vacancy Preference Process (up to 4 weeks) w/c Final Outcomes w/c

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Assimilation & Outcomes Current Assimilation Policy relating to the grade match criteria challenged by GMB (not Unison) and is now subject to formal dispute process. Corporate discussions are ongoing Current assimilation process will compare old and new roles to determine where direct appointments can be made Current Policy states Roles must be same grade and 75% match / substantially similar against each assimilation criteria. Where it is identified that there are more people than posts, a competitive interview process will take place Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to apply for vacant posts through the vacancy preference process

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Assimilation & Outcome Outcomes will be notified once the discussions with the Council and Trade Unions have completed regarding the assimilation process All employees in scope will receive a personalised letter from the Service Centre confirming the outcome of the process :  VR outcome  Confirmation of assimilation  Confirmation of VPP

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Vacancy Preference Process Process will run from 4 th April Ability to apply for: –up to 3 posts; –No restriction on grade Letters contain links to make an application Maximum character limit for applications is interview where possible Interview dates confirmed asap

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Support and Advice Both face-to-face and website Engagement period People Management support Learning & Development service Trade Union representatives Pensions Service Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Discussion & Questions?